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Brother MFC-730, MFC-740 owner manual Basic Sending Operations, Composing an Electronic Cover

Models: MFC-730 MFC-740

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S E T U P S E N D	63
S E T U P S E N D

Basic Sending Operations

See “Setup Quick-Dial Numbers” chap. 8

See “Setting Station ID” chap. 5

Composing an Electronic Cover Page

The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory, if you have used this feature to start the call.

The cover page indicates the fax is from your Station ID, and the number of pages you’re sending. If you have COVERPG SETUP set to ON (Function menu 1-3-1), the number of pages remains blank.

You can select a comment to include on your cover page, or you can select 1. NOTE OFF if you do not wish to include a comment.

1.NOTE OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

As well as using one of the comments above, you can also enter up to two customized messages, each 27 characters long. Use the chart of “Entering Text” in chap. 5 to help enter characters.

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message functions will change their default settings.

Cover Page for Next Fax Only

Make sure Station ID is set up (chap. 5). This feature does not work without the Station ID.

You can set the MFC to send a cover page with a particular document. This cover page will include the number of pages in your document.

1Insert the document in the feeder.

2Press Menu, 1, 3, 1.

3Press Set when the screen displays NEXT FAX ONLY.

4Press or to select ON (or OFF).

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Brother MFC-730, MFC-740 owner manual Basic Sending Operations, Composing an Electronic Cover, Cover Page for Next Fax Only

Contents

MFC-730 MFC-740 Legal and safety requirements Request to Install Sockets Description Ordering Accessories and SuppliesTable of Contents Operation from an External or Extension Telephone Iii Using Your Remote Access Code 100 Installing Drivers for your MFC -730 in Windows Video Print Quality Temporary SettingsUsing the Brother MFC-730/740 Printer Driver Installing Brother Drivers for your MFC-740 in WindowsInstalling the Maintenance Utility on MS-DOS Using the Maintenance Utility Program for Printing from DOSViii UsingThis Manual IntroductionFinding Information Symbols Used In This Manual About Fax MachinesFax Tones and Handshake ECM Error Correction Mode Recall MFC-730 Control Panel OverviewBrightness 74O MFC-740 Control Panel OverviewPlay A P T E R O N E Packing List MFC Setup ConnectionsChoosing a Location No ! no ! noConnect the handset AssemblyConnect the power cord SET Cartridges Offline PLS Open CoverA P T E R T W O Attach the document wire extension Pull out the plastic extension of the document tray Attach the document trayAdjust the guides to fit the paper width Attaching Dust Cover Installing the Ink Cartridges Remove the yellow shipping cover by lifting it up and out Did YOU Change BLCK?1.YES 2.NO Print OK? 1.YES 2.NO Ringer Equivalence Number REN Multi-Line Connections PABXsUsing Extension Telephones Connections SequenceOutgoing Message OGM of External TAD Connecting an External TelephoneQuality Coated Paper for 360 dpi Colour Ink Jet printing Colour Ink Jet Transparencies- fine mode Bptra for A4Paper About Brother PaperPaper Type Paper Size Cassette Capacity Paper Specifications for Cassette and Manual SlotPaper Type Paper Size Print AreaA P T E R T H R E E FAX 2.PRINTER 3.COPY 4.VIDEO Function ModeOn-Screen Programming User-Friendly ProgrammingAlternating Displays Function Selection TableFAX NO. & Start Scan Ready Copy Press Copy Setup Receive Remaining Jobs Remote FAX OPT MFC-730 Only Chapter Getting Started Initial SetupSetting the Dialling Mode Tone/Pulse Setting the Date and TimeEnter Dayxx Setting the Station IDEnter Yearxx Enter MonthxxFAX TELName Making corrections Special characters and symbolsEntering Text Inserting spacesPbxoff Select & SET Setting the Beeper VolumeSetting Pabx Pabx and TransferSetting the Clock Change Setting the Speaker VolumeTo Summer Time ? Select & SET Memory Storage Setting the Ring VolumeA P T E R F I V E Setup Receive Select Answer ModeBasic Receiving Operations Manual Reception Manual Mode Automatic Fax Only Reception Fax ModeTAD Setting the Ring Delay Setting the F/T Fax/Tel Ring Time For Fax/Tel Mode OnlyRing TIME30 SEC Fax Detect Reduction Printing a Reduced Incoming DocumentIf the Memory Reception function is OFF at this time… Reception into MemoryMEM.RECEIVE If the Memory Reception function is on at this time…For Fax/Tel Mode Only Advanced Receiving OperationsOperation from an External or Extension Telephone ACT.CODE*51 Printing a Fax from Memory Only for MFC-730Changing Remote Codes Remote ACT.ONCaller Idon Select & SET Caller ID Caller IDentification Only for the UKSet the Caller ID to on Advantages of Caller IDSelecting a Caller ID from the Memory for Call Reply Caller ID Appears on the Display When Your Telephone RingsHow Does the Caller ID Work? Caller ID is Stored in Your Machine’s MemorySelecting a Caller ID from the Memory for Call Reply Press Start KEYDialling Telephone Call Reply to DDI numbers via Caller ID To Activate Certain Network Services When Using Call ReplyPrinting Caller ID List Setup for Polling ReceivePolling Clearing the Caller ID Stored in MemorySetup for Polling Receive with Secure Code Enter FAX no Online Then Press StartEnter FAX no Then Press Start Setup Delayed Polling Receive Sequential PollingPollingstandard Setting PC Interface Mode DiallingPC Interface BeforeYou Begin Setup SendContrast ResolutionFax Redial Dual AccessAutomatic Transmission Manual TransmissionReal Time TX Real Time TransmissionPlease Call Urgent Confidential Basic Sending OperationsComposing an Electronic Cover Cover Page for Next Fax OnlyCoverpageoff Coverpageon Always Send CoverCoverpage Note Using a Printed CoverCover Page Message ComposingYour Own CommentsCall Reservation Overseas ModeOverseas Mode Advanced Sending OperationsDOC 2.MEMORY Delayed Transmission TimerPrint Sample Call Back Message Call Messageoff Call MessageonBroadcasting See Setting Up Groups For Broadcasting Chap Multiple Resolution TransmissionSetup for Polling Transmit with Secure Code Setup for Polling TransmitRemaining Jobs Cancelling a Job While Scanning the DocumentCancelling a Scheduled Job in Memory Checking Job StatusInterrupting Delayed Fax and Polling Transmit Jobs #02 Sales Report Clear 2.QUITInsert Document Setup Quick-Dial Numbers Storing Numbers for Easy DiallingStoring One Touch Dial Numbers Storing Speed Dial Numbers SPEED-DIAL? #Enter & SET Setting Groups for Broadcasting Changing One Touch Speed Dial NumbersChange 2.QUIT Setup Groupgo Enter & SET Select ONE-TOUCHName Enter & SET Full-Duplex Digital Speakerphone Only for MFC-740 Telephone Voice OperationMaking Voice Calls Manual DiallingPause One Touch DiallingSpeed Dialling MuteOn Hook Dialling Searching Telephone IndexChain Dialling Tel Key Only for MFC-730 Fax/Tel ModeTone/Pulse Answering Calls with the Speaker Phone Only for MFC-740FAX Fwdon Remote Fax OptionsFax Forwarding Programming a Fax Forwarding NumberErase ALL DOC? Setting Fax StorageChanging the Remote Access Code FAX Storageoff Select & SETLong beep--Fax messages No long beep--No messages UsingYour Remote Access CodeRemote Commands Remote RetrievalFax messages--Press1 Turn Fax Storage ON--Press6Retrieving Fax Messages Retrieving the Memory Status ListChanging the Fax Forwarding Number Copying P.01 Online Copy OperationsBasic Copy Operations Copying OneMaking Multiple Copies Multi Copystack OnlineMulti Copysort Online Copy Quality -Temporary Settings Making Enlarged or Reduced Copies Temporary SettingOnline Select & SET Originalstd Online Select & SET Qualityhigh Online Select & SETPaperplain Paperink JET Paperglossy Papertrnsprncy Paperplain Online Select & SETChanging Default Settings Copy Quality Default SettingsPress Menu Paperplain Paperink JET Paperglossy Papertrnsprncy Paper TypeQualitynormal Qualityhigh Qualitydraft Original TypeOriginalstd Originalphoto Colour Adjustment Copy BrightnessCopy Contrast Copy to Copy Online Stop to Abort Memory Full MessageSelecting a Single Colour One Colour Memory Full P.02 OnlineLegal Limitations Message Manager Mode Message ManagerIntroduction Setting Up Message Manager Flexible Memory Settings Message StoreTAD Message Select & SET Setting the Message StoreDocoff Select & SET Voiceon Select & SETActivating Message Manager Mode Listening to the Outgoing Message OGMErasing the Outgoing Message OGM Message Indicator What Happens When the Memory Is FullVOICE03 DOC02 Online Playing Voice Messages and Memos Printing a Fax MessagePrint DOC? Erase this MSG.? Backup Printing OptionBackup Printon Select & SET Erasing MessagesMessage 35 SEC Select & SET Setting the Maximum Time for Incoming MessagesSetting the Toll Saver Erase ALL VOICE? Select & SETICM Recording Monitor Call Screening Recording a MemoRecording a Conversation FAX Forward Fax Forwarding/PagingProgramming a Fax Forwarding Number Recording the Paging Outgoing Message OGMPAG# Enter & SET Programming the Paging NumberPaging MSG PagingChanging the Remote Access Code Using the Remote Access CodeRemote control commands Detail Operation Remote Control CommandsRetrieving the Memory Status List When you hear two short beeps, use the dial pad to press 9 5 H a P T E R T W E L V E Features Using MFC as PrinterPrinter Driver Choosing the Right Kind of PaperMulti-purpose Sheet Feeder Loading Paper Manual Feed Slot Setup for EnvelopesSimultaneous Printing/Fax Printer Operation KeysOn/Off Line Key Turning Off Bi-directional Printing Reset KeyPriority Key Ink Management KeyWalk-Up Video Printing Auto Switch Colour Video PrintingVideopress Copy Capture Ready Qualityhigh Online Video Print Quality Temporary SettingsUsing the Copy Quality Key Black & White Video PrintingUsing the Paper Type Key Press Copy KEY OnlinePrinting Online Using the Brightness Key Changing Default SettingsPress Menu Setting Paper TypeVideostill Videomoving Setting Video Printing QualitySetting Video Type Video TypeSetting Print Size Video Printing Colour AdjustmentSize 14.6 X Size 10 X Size 6 X 10 X Video Printing Brightness H a P T E R F O U R T E E N Printing Reports MFC Settings and JournalTEL. Index System Setup Memory Status Remote FAX OPT for MFC Only Setup TAD for MFCJournal Period To Print a ReportTransmission Verification Xmit Report Journal PeriodI N T I N G R E P O R T S H a P T E R F I F T E E N Connecting the MFC to Your Computer Setting Up MFC Computer to Work TogetherH a P T E R S I X T E E N Installing Drivers for your MFC -730 in Windows Computer RequirementsSoftware / Drivers If you are using Windows NT Workstation Version Installing MFC-730 Printer DriverPage If you are using Windows 95 or If you are using Windows 3.1 orBrother Drivers Installing Brother Drivers for your MFC-740 in WindowsNext Installing Brother Drivers for your MFC-740 under WindowsInstalling the Maintenance Utility on MS-DOSFor MFC 740 only Using the MFC-740 Maintenance Utility for Installing the MFC-740 Maintenance Utility forType MFC7DOS and press the Enter key H a P T E R S I X T E E N Optional Accessories Memory BoardOptional Memory for the Fax Operations Installing the Optional Memory Board T I O N a L a C C E S S O R I E S H a P T E R S E V E N T E E N Maintenance PC PrintingPrinter Emulation Data Using the Brother MFC-730/740 Printer DriverPaperTab User Defined Paper Size Paper SizeFeeder Paper SourceOrientation ScalingSimultaneously CopiesCollate Reverse OrderQuality/ColourTab Quality MediaPaper Type Suitable print quality Mono Colour/MonoControlling the Colour ColourCustom Setting DocumentColour Matching Effect Halftone PatternControl/MaintenanceTab Test Print Cleaning TabMonitor Calibration Bi-Directional PrintingPrinter Adjustment Tab CleaningVertical Alignment Information Important Safety InstructionsBabt Approval Radio Interference 220-240 V Model Only Disconnect device IMPORTANT-For Your SafetyTroubleshooting and Maintenance TroubleshootingError Messages H a P T E R T W E N T Y Document JamPrinter Jam or Paper Jam Paper is jammed in the multi-purpose sheet feederPaper is jammed in the manual feed tray Paper is jammed inside the MFC Paper is jammed inside the front of the MFC Paper is jammed inside the back of the MFC IfYou Are Having Difficulty withYour MFCPhone Line or Connections How to Improve Print Quality Test PrintTest Print Cleaning the Print Head Aligning Ink CartridgesVertical Align 720DPI Adjust 360DPI AdjustDon’t handle the paper until the ink is dry Packing and Shipping the MFC Troubleshooting a N D M a I N T E N a N C E Only for MFC-730 Only for MFC-740 Close the carton Regular Maintenance Cleaning the ScannerCleaning the MFC Printer Platen Replacing the Ink Cartridges Cleaning the Pick-up RollerPress Ink Management Opening Troubleshooting a N D M a I N T E N a N C E H a P T E R T W E N T Y Fax Specifications Printing Printer SpecificationsPrint Media ControllerTrademarks Compilation and Publication NoticeGlossary L O S S a R Y O S S a R Y L O S S a R Y O S S a R Y L O S S a R Y Index External Telephone Answering Device Multi-purpose Sheet Feeder 175 203 204 Declaration of Conformity