Ricoh FAX4000L manual Press copy Contents of the file will be printed

5 PROGRAMMING AND PRINTING REPORTS

1-9 Clearing a Memory File

To make room in the memory for a document that you want to store, or for a confidential message you may be expecting, you may erase some lower-priority documents using the following procedure.

Before erasing a file, you might wish toviewthe contents of that file to check whether you really want to erase it. To do this, use Function 75 (see section 1-10 at the bottom this page).

1. PtWSS Function 16 7 I Yes .

r1

FILE NO Inm KEYPAD I

II

2.Type in the file number to be erased. Refer to the latest SAF File List if you need to know the correct file number.

Example: File No. 1, type O 0 1 .

FILE NO 001 Y/N

CLEAR FILE7

3, Press Yes .

An updated SAF File List is printed and the machine returns to standby.

Notes:

●If NO FILE EXISTS is displayed, you instructed the machine to delete a file that does not exist. Try again from step 2.

●You cannot erase a confidential file. If you try, the machine will go back to step 2 automatically.

Pressi No if you typed the wrong number.

1-10 Printing the Contents of a Memory File

If you want to see the text of a document that you stored in a particular memory file, do the following.

1. PreSS ~Function 7 5 Yes

FILE NO ■nm KEYPAD

2.Type in the number of the file that you want to see. Refer to the latest SAF File List if you need to know the correct file number.

Example: File No. 1, press ~O 0 1 .

3. Press copy .

The contents of the file will be printed.

Notes:

1.If NO FILE EXISTS is displayed, you asked the machine to print a file that does not exist. Go to step 2.

2.You cannot print a confidential file using Function 75. The machine will go back to step 2. Also, you cannot print a message that was sent to your machine for trans- fer broadcasting.

FILE NO 001 COPY/N

Press’ Nolif youenteredthewrong number.