User Maintenance Procedure | Ricoh FAX4000L instruction

6 LOOKING AFTER THE MACHINE

6.USER MAINTENANCE PROCEDURE

To ensure that your terminal continues to operate smoothly, some simple maintenance is required. This entails cleaning a few components and replacing the ozone filter. These procedures should be done every time your change the cleaning unit.

When it is time to change the cleaning unit, the display panel will show “REPLACE CLEANING KIT”.

For your convenience, a maintenance kit is provided with each new cleaning unit.

The components that require cleaning are illustrated below. Detailed procedures follow the illustrations.

6-1 Document Feed Section

Clean the machine by using the cleaning pen and cloth provided. Before cleaning the machine, dampen the cleaning cloth.

First, switch off the power.

1.Remove the Cassette, Document Tray and Copy Tray

Document Tray

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Ricoh FAX4000L manual User Maintenance Procedure

Contents

Immllo Class a General Precautions Installation Routine Opera Tion Advanced FeaturesUsing the Unit for Telephone Calls Sending a FAX Message Receiving Advanced FeaturesOthers Solvingprobl EMS Programming and Printing ReportsLookingafter Themachine Referencema Terial Others 10I Index Memo General Precautions Power and Grounding Thunderstorms Cold Weather POWER-UPCopy Paper Toner Cleaning KITOperating Precautions Master KITPage Rlliik Jju -J TEL Component Guide Character Display Status Indicators109 FUNCTION, YES, and no Keys Keys Selector KeysSTOP, COPY, and Start Keys Quick Dial Keys Getting Started Type in the date and time at the keypad Make sure that the unit is in standby modeTostorethe clock, press Function Unit returns to standby mode Make sure That Unit is Either Standby Mode SelectWhen the setting is correct, press Dialing Press Type in your RTI. See Note 2 for details + RTI +To store the RTI, press Yes To store this TTI, press Yes Type in the TTI in the same way as for the RTITo store the CSI and return to standby, press Yes Press Clear to erase the old Correct the TTI in the same way as for the RTIEnter the new CSI Press ~Yes To store this ID Code, press Type in your ID CodePU3SS 100% 30PM See Note Press no If you made a Mistake Press Yes Enter the new password0000 Press Yes to store this pass- word Transporting the Machine Memo Routine Operation Sending a FAX Message Copy Documents Must not Contain the Following Items ‘%= Shuffle Align Edges Press no Dial using the ten-key pad Press Start Possible Problems Redial Standby Transmission Standby + Contrast Dial Number Press Wesl Enter Your Code Dial Example 0001 PressPress If you make Mis Take ‘EADY Direct Dialing Problem+ Operator-assisted Dialing + Press no , dial, then press Enter the time at the keypad Press Start or press no to cancel the operation Speed Dial + Quick Dial Enter the group number at the ten-key pad Press Yes or press no if you Receiving FAX Messages Routine Operation Call service Press ‘ COPy ~ Using the Unit for Telephone Calls Using on Hook Dialing Using the Handset Pick up the handset Caller Wants Send you a Fax, press Dial the other party using the handset or On HookPossible Problem Speak While the Communicating indica Start the transmissionIf you want to send more pages to the other party After speaking, hang up Press the key that you want to label Press ~=Press ~1 Again Transmitting No . Go to step Press Yes to store the labelTo erase Program, press If you have finished, press Remaining Memory Indicator Make sure the unit is in standby mode Tion Appeared onthedisplay Your document was not stored Dial the number Confidential N/A ’71 Press hJo twice Cater wil IightSelect the contrast and resolu- tion Enter the number of the broad- caster Transfer Request N/A Press no twice When the Communication lamp lights on the operation panel Advanced Features ECM Dial the destination address, then press Yes Press Start Dial, press Yes , and press Receiving Press fNO Make sure thatyour machine isin standt y modePress Polling Yes .The Polling indicator should be lit Type n the personal ID for s Operation Press ‘Yes Poll File Created Press Function Press Switch Off Function if Press ‘ SwitchRent setting Reception Press Clear to erase RT1/CSl To switch notification On, press Function Display Shows how many Times Beeper will sound Press Yes to store the numberType in the telephone number at the built-in ten-key pad Advanced Features Type in the telephone Number at Built-in ten-key pad Press ~Yes I to store the number When the unit is in standby mode Repeat for the trans- mission monitor Place the sheets in the feeder face down Make sure the machine is in standby modeHow many copies do you need ? Press 1COPY~ To switch ECM on or off PreSS Function 8 3 Yes Chain Dialing Advanced Features Press To switch it on, press When you haveTo switch Batch numbering Finished ‘-’ Programming and Printing Reports Programming and Printing Reports Quick Dial Key Press the key that you want to program Example Press To store the number, press Yes To store the number, pressTo store the label, press Enter the code that you want to program Speed Dial Code +Type in the number at the key- pad Number. Go to step Quick Dial Key +Either If you wish to program a telephone num Tostorethe number, press Yes Type in a new one. Press Yes to store it To store Speed Dial CodeNumber Press Iyes Enter the code that you want to edit Example Distributors Either Continue programming go to step Store in or erase from the groupEnter a number that you wish to Press no if you entered Wrong number. Repeat step Setting Correct Press Function Yes SwitchOff Press Switch Type in the file number to be erased Press copy Contents of the file will be printed Automatically Printed Reports Error Report TTI, CSI Self no MAR Transfer Station Report MAR 01 ’91 0830 AM Polling Reception Report Your machine’s ID is here RTI, TTI, CSI, Self no Reports you selected are printed out, then the machine Press r NOj You wish to seePress ~COPY Press Copy Authorized Reception List Looking After the Machine Replacing Paper Looking After the Machine Replacing Toner Close the cover and replace the paper cassette Refilling the Stamp Ti=!111 Replacing the Master Unit 101 Replacing the Cleaning Unit 103 104 User Maintenance Procedure ‘-’’ 106 107 108 II n=-%!ELf --.1 Ills!3 Il. Install the Document Tray, Copy Tray Cassette 111 112 Document JAM 113 Copy JAM 114 115 116 117 118 Line ProblemOperating Difficulties Standby Mode Transmission Polling 119RECEPTION/COPYING Poor Copy Quality Error Codes Code 121 Specifications 122 123 Glossary 124 EFC SAF 125RTI TTI Official Notice to Users USA Canada Others 127 Handset USER’S Manual Introduction 128Components 129 =’‘----- JI\Operation Cleaning Maintenance and Safety InformationAvoid Rough Treatment 131 USA Fast FIX Canada 132 FCC Requirements 133