138 | Ricoh IS300e instruction

Sending Scan File by E-mail

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Ricoh IS300e operating instructions 138

Contents

Image Scanner Introduction Table of Contents Installing Software 102 Print Scan Settings Iii Procedure Breakdown 159 Before Printing Scan Data 160 Procedure Breakdown 149 Selecting an FTP Server 150Procedure Breakdown 155 Selecting Delivery Destinations 156 Troubleshooting 169 212 Disposing of the Scanner 185 Using Wireless LAN 186Options 202 Specifications 203 Software Information 205 183Page Trademarks Safety Information Safety During Operation Lithium Batteries Memory Back-up Manuals for This Scanner Quick Installation GuideManuals for This Scanner Operating Instructions this manual Preparation How to Read This ManualSymbols LimitationPage Process Flow OutlineNetwork Twain Scanner This machine Smtp server Scan to E-mailMail client software Scan to Folder Computer with a shared folder Scan to FTP FTP server Local printer Scan to PrintNetwork printers Delivery Server Delivery server User Tools key Guide to this ScannerClear Modes key Clear/Stop key Network interface connector Lock switchPower connector Display panel Using Keys Displayed on the Screen How to Interpret the Indicators Green indicator Yellow indicator Function Settings and Standby ScreensNetwork interface indicators Function Priority Select Method Standby screens What You Can Do With This Machine Scanner Features Menu What You Can Do With This Machine Installation space Checking the Scanner Location Installation environment Attaching the Control Panel Unit to the Scanner Unit Connecting to a Local Printer To attach the card slot cover Attach the card slot cover that comes with this machine Pull out the scanner control unit Setting Up the Optional AccessoriesInstalling the Image Processing Unit Inserting a Wireless LAN Card Connecting to a Network Connecting to a Power Source Insert the power plug into the power outlet Before turning off the power Configuring the Scanner Settings Outline to Use As a Network Twain Scanner Configure 1.System Settings on this ma Outline to Use Scan to E-mail Outline to Use Scan to Folder Create a shared folder on a Windows compu Ter Outline to Use Scan to FTP Outline to Use the Network Delivery Enter the IP address directly using Set I/O Device Configure Printer and Custom Title settings Outline to Use Scan to Print Initial Scanner Setup SMB FTP Snmp Twain GMT ABC FTP SMB FTP  *22 Is the last six digits of the machines MAC address Initial Scanner Setup IP Address System SettingsInformation to Set in System Settings Subnet Mask Default Gateway AddressAccess Control and Access Mask DNS Server 2 IP Address Network BootDNS Server 1 IP Address DNS Server 3 IP Address Press OK Press the User Tools keyPress the 1 key Press Next Use ↑ and ↓ to display When you are finished, press OKSpecify the IP address of this machine While None is displayed, press OK While Dhcp is displayed Press OK Press Next three timesPress OK Use ↑ and ↓ to display Press PrevMenu Press Exit Twain Standby Time Scanner SettingsAuto Reset Timer Compression Gray Scale/Full Col- our Date/TimeYear/Month/Day/Hr/Min SecCompression Black and White SRGB Auto Update Destination ListUnit of Measure Select Method End of Scan Option Show Options after Each Scan Job Select Language Clear Settings after Each Scan JobErase Border ADF Thin Paper Time Zone Configuring Send Scan SettingsJob Delivery Data Max. Setting Select Title Select the option you want for 2. Twain Standby Time Press Exit Configuring Print Scan Settings Print Scan SettingsInformation to Set in Print Scan Settings Max. Number of Copies Press the 3 key Select Color or Colour/Black and White Press PrevMenu Scan Type Registering Scan SettingsResolution Scanning Area When Custom Area Setting is seScan Size Position Image Density Edge Smoothing Erase ColourNoise Reduction Filter Press the 4 key Registering Scan SettingsOriginal Settings Select scan type To select a preset resolutionSelect the resolution you want To set a custom area To specify the resolution manually using CustomTo select a scan size from preset sizes Image Density appears as the setup item currently selected Press Exit Duplex Registering Print SettingsOriginal Size Create Margin Registering Print SettingsReduce/Enlarge Quality/Speed Select the scan type Use the 1 and 0 keys to Highlight the setting you wantPress the 5 key To set a custom size To select an original size from preset sizesWhile the option Custom Size is displayed, press Setting Select the original size Press Exit System requirements of a client computer Configuring Settings Using a Web BrowserAccessing the Scanner Web browser To access this machine from a web browser Main Menu Area General guide to the Web Status MonitorHeader Area Sub-Menu Area Click Default in the Select User Example Procedures Using Configuration Main MenuConfiguring Scan Settings To change an existing e-mail address Configuring E-mail AddressTo register an e-mail address Click Change To delete an existing e-mail address To export the address data to a CSV file Click Import To import the address data from a CSV fileTag Information Information to Register as Destination and Printer File Send Path Name MailInformation to register in File Send Path File Send Test Information to register in FTP Server Change OrderFTP Server Name Freq. FTP Server Information to register in Printer Printer Name Printer IP Address Default PrinterAttachment Type Obtain Printer Information Locked Print Recalling the SettingsTo recall the settings Paper Source Tray To create a backup file Creating a Backup File of All the SettingsSetup items to be backed-up and restored Enter scanner for the user name and enter the password Backup File Name Login User NameLogin Password To restore settings from a backup file 101 When everything is the way you want, click RestoreTurn off the power of this ma- chine, and then back on Auto Run Program Installing SoftwareList of Files 102 103 Software for Using a Network Twain ScannerSystem requirements Click Twain Driver Software for Using the Network Delivery Scanner Function Click the key of the software to be installed DeskTopBinder V2 Lite 105 SmartDeviceMonitor Click DeskTopBinder V2 Lite Follow the instructions on the screen Installing SmartDeviceMonitor107 108 Non-standard size Sizes and Weights of recommended OriginalsStandard size 109 Europe/Asia When set in the ADF110 Originals that cannot be set in the ADF Originals that Require Special CareOriginals whose size is difficult to auto detect 111 Original Orientation 112 Simplex Scanning 113 114 Settings for Print Scan in simplex scanningDuplex Scanning Settings for Print Scan in duplex scanning 115 Lift the ADF Placing the Original on Exposure Glass116 Gently lower the ADF 117 Precautions in placing an original in the ADFPlacing the Originals 118 Procedure Breakdown 119 Click Select Scanner Driver Scanning Originals120 121 When you want to configure the scanning areaEditing and printing scan files Click Preview Automatic Tilt Correction Scanning Mode RegistrationFunctions of the Twain Driver Printing to the Image Sending Scan File by E-mail 123 Mail Content 125 → Basic Settings → Scanner →When Senders Name Default Mail/Send File standby screen Before Sending Scan DataOriginal Location Original Orientation and Scanning Sides 127 Selecting Destinations While To is highlighted, press Settings Press the 1 keySelecting Destinations and a Subject 128 129 To recall destinations using a titleTo recall all available destinations Press the ./* Title key 130 Selecting Cc DestinationsSelecting a Subject 131 To configure scan settings manually Making Scan SettingsTo recall a registered scan settings Press Scan Press Cancel or OK 133 Press Sender Selecting a Sender134 To start with originals in the ADF Performing Scan OperationStarting a Scan Operation 135 To start with an original on the exposure glass 136 Checking Transmission Results 137 138 139 Procedure BreakdownSending a Scanned File to a Registered Shared Folder Selecting a Shared Folder 140 141 To recall shared folders using a titleEnter the protection code using the number keys Selecting a File Name 142 143 144 Using the Enter Custom Send File FunctionInformation to set in File Send group Enter Custom Send File page appears 145 When everything is the way you want, click OKFile Name Place originals Press the Start key 146 File Names Scanned Image Files Sent to Shared FoldersFile Locations File names with time File names without time 148 Sending Scan File by Scan to FTP 149 150 To recall FTP servers using a titleSelecting an FTP Server 151 Scanned Image Files Sent to FTP Servers 152 153 154 Sending Scan Files Using Delivery Server 155 Selecting Delivery Destinations 156 157 158 Printing Scanned Image Files 159 Original Locations About Paper Tray SettingsBefore Printing Scan Data About Print Scan Standby Screen 161 Press the Start key of this ma- chine Printing Scan Data162 163 Configuring Print SettingsSpecifying the Number of Copies Settings To recall a registered print settingsTo configure print settings manually 164 165 Confirming the Print SettingsWhen you are finished, press PrevMenu To recall printers using a title Selecting a Printer 167 Selecting Colour/Black WhiteTo recall all available printers While the option you want is Highlighted, press OK 168 169 TroubleshootingError Indicators Lower the green tab and remove if the original is jammed 170Open the ADF cover and remove if the original is jammed Open the ADF When Scanning is Not Performed as Expected 171 172 When an Error Message AppearsScanner unit error message Scan settings error messages 173 174 Scanned data will be delet 175 Please wait Print Scan operation error messages 176 Error messages displayed on the Web Status Monitor 177 Other Problems 178 179 Wipe off the scanner with a dry, soft cloth Cleaning180 White Plate White Sheet ADF Exposure Glass 181 Cleaning the Feed RollerCleaning the Document Roller Cleaning the Document Rolling Unit 182 183 Moving and Transporting the ScannerMoving Over Short Distance Transporting the Scanner 184 Disposing of the Scanner 185 Configuring Wireless LAN Settings Using Wireless LANOutline to Use Wireless LAN When you use a cross network cable Press the User Tools key on this machine When you use a hub187 Press OK Enter 192.168.1.2 with the number keys 188 If 7.Network Boot is set toDone for 7.Network Boot Channel Communication ModeConfiguration → Basic Settings → Password 189 WEP Key and Confirm WEP Key WEP Setting190 191 Mail Address Book Data Format and Device Tag InformationEntered Program Information Edward Name About the e-mail address informationType Edward Key Display Register as Sender TExMTA== Protected PasswordDevice Tag Information 193 194 How File Size Changes Depending on Scan Area and ResolutionWhen Using this Machine as a Network Twain Scanner When Binary or Halftone is selected 195 When Gray-scale is selected 196 When 8 colors or 8 colors halftone is selected 197 When 256 colors is selected 198 199 When Using this Machine for Sending Scan DataWhen 16770K colors is selected 200 When Color Full Color is selected 201 Function Expansion Board Wireless LAN CardOptions Special Table Specifications 203 204 BSD License Application Software Software InformationGPL/LGPL Application Software 205 206 Apache Software License, Ver- sion Jpeg Software 207 Tiff Software 208 Part 1 CMU/UCD copyright no- tice BSD like UCD-SNMP Software209 Appendix 211 MD5 Software License AgreementExpat Index Means Power ON. b means Power OFF Image Scanner Operating Instructions Space Required for Installing the Scanner Power ConnectionProduct Specifications Take out the scanner main unit Connecting to a Network Attach the card slot cover that comes with this machine