Scanned Image Files Sent to Shared Folders, 147 | Ricoh IS300e

Scanned Image Files Sent to Shared Folders

Scanned Image Files Sent to Shared Folders

This section describes how the file name and the file location of a scanned file are determined when you perform a Scan to Folder opera- tion.

Note

❒It is essential to specify a file name when you use the [Enter Custom Send File] function.

File Locations

A scanned file created by a Scan to Folder operation is sent to a shared folder that you specified, and is saved in a sub-folder inside of the specified folder. The sub-folder name is identi- cal to the device name of this ma- chine.

•Example 1:

Specified folder: \\computer- name\folder

Device name of this machine: RNP6219DA

File location:

\\com puternam e\folder\ RNP6219DA

Note

❒You can specify the device

name of this machine using

[Configuration] → [Basic Settings] → [General Settings] → [Device Name].

File Names

Files created by a Scan to Folder oper- ation are named as described below in accordance with the file name you specified.

In case you did not specify a file name, the default file name “DOC” applies.

❖File names with time

When [File Name + Time] (included under [Configuration] → [File Send Settings] → [File Send] on the Web Status Monitor) is set to “ On ”, file names are generated in the follow- ing manner.

“Specified file name/Year/Month /Day/Hour/Minute/ Second/(4- digit sequential number)”

• Example 2:

Specified file name: image

File format: single page

Pages: black white, text

Original page count: 2, two-sid- 7 ed

Time when scanned: 2003/9/16 /13:07:21

The following files are generat- ed: image030916130721(0001).TIF image030916130721(0002).TIF image030916130721(0003).TIF image030916130721(0004).TIF

•Example 3:

Specified file name: (none)

File format: multi-page TIFF

Original type: colour, full col- our

Pages: 2, two-sided

Time when scanned: 2003/9/16 /13:07:21

The following files are generat- ed: DOC030916130721(0001).PDF

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Image 155

Ricoh IS300e Scanned Image Files Sent to Shared Folders, File Locations, File Names, File names with time, 147

Contents

Image Scanner Introduction Table of Contents Print Scan Settings Installing Software 102 Iii Troubleshooting 169 Procedure Breakdown 149 Selecting an FTP Server 150Procedure Breakdown 155 Selecting Delivery Destinations 156 Procedure Breakdown 159 Before Printing Scan Data 160 183 Disposing of the Scanner 185 Using Wireless LAN 186Options 202 Specifications 203 Software Information 205 212Page Trademarks Safety During Operation Safety Information Lithium Batteries Memory Back-up Operating Instructions this manual Quick Installation GuideManuals for This Scanner Manuals for This Scanner Limitation How to Read This ManualSymbols PreparationPage This machine OutlineNetwork Twain Scanner Process Flow Smtp server Scan to E-mailMail client software Computer with a shared folder Scan to Folder FTP server Scan to FTP Local printer Scan to PrintNetwork printers Delivery server Delivery Server Clear/Stop key Guide to this ScannerClear Modes key User Tools key Display panel Lock switchPower connector Network interface connector Using Keys Displayed on the Screen How to Interpret the Indicators Green indicator Yellow indicator Function Settings and Standby ScreensNetwork interface indicators Function Priority Standby screens Select Method What You Can Do With This Machine Scanner Features Menu What You Can Do With This Machine Checking the Scanner Location Installation space Installation environment Attaching the Control Panel Unit to the Scanner Unit Connecting to a Local Printer Attach the card slot cover that comes with this machine To attach the card slot cover Pull out the scanner control unit Setting Up the Optional AccessoriesInstalling the Image Processing Unit Inserting a Wireless LAN Card Connecting to a Network Insert the power plug into the power outlet Connecting to a Power Source Before turning off the power Outline to Use As a Network Twain Scanner Configuring the Scanner Settings Outline to Use Scan to E-mail Configure 1.System Settings on this ma Outline to Use Scan to Folder Create a shared folder on a Windows compu Ter Outline to Use Scan to FTP Outline to Use the Network Delivery Enter the IP address directly using Set I/O Device Outline to Use Scan to Print Configure Printer and Custom Title settings Initial Scanner Setup SMB FTP Snmp Twain GMT ABC FTP SMB FTP  *22 Is the last six digits of the machines MAC address Initial Scanner Setup IP Address System SettingsInformation to Set in System Settings Subnet Mask Default Gateway AddressAccess Control and Access Mask DNS Server 3 IP Address Network BootDNS Server 1 IP Address DNS Server 2 IP Address Press Next Press the User Tools keyPress the 1 key Press OK While None is displayed, press OK When you are finished, press OKSpecify the IP address of this machine Use ↑ and ↓ to display While Dhcp is displayed Press OK Press Next three timesPress OK Use ↑ and ↓ to display Press Exit Press PrevMenu Twain Standby Time Scanner SettingsAuto Reset Timer Compression Gray Scale/Full Col- our Date/TimeYear/Month/Day/Hr/Min SecCompression Black and White Select Method Auto Update Destination ListUnit of Measure SRGB Show Options after Each Scan Job End of Scan Option ADF Thin Paper Clear Settings after Each Scan JobErase Border Select Language Select Title Configuring Send Scan SettingsJob Delivery Data Max. Setting Time Zone Select the option you want for 2. Twain Standby Time Press Exit Max. Number of Copies Print Scan SettingsInformation to Set in Print Scan Settings Configuring Print Scan Settings Select Color or Colour/Black and White Press the 3 key Press PrevMenu Scan Type Registering Scan SettingsResolution Position When Custom Area Setting is seScan Size Scanning Area Image Density Filter Erase ColourNoise Reduction Edge Smoothing Press the 4 key Registering Scan SettingsOriginal Settings Select scan type To select a preset resolutionSelect the resolution you want To set a custom area To specify the resolution manually using CustomTo select a scan size from preset sizes Image Density appears as the setup item currently selected Press Exit Duplex Registering Print SettingsOriginal Size Quality/Speed Registering Print SettingsReduce/Enlarge Create Margin Select the scan type Use the 1 and 0 keys to Highlight the setting you wantPress the 5 key Select the original size To select an original size from preset sizesWhile the option Custom Size is displayed, press Setting To set a custom size Press Exit Web browser Configuring Settings Using a Web BrowserAccessing the Scanner System requirements of a client computer To access this machine from a web browser Sub-Menu Area General guide to the Web Status MonitorHeader Area Main Menu Area Click Default in the Select User Example Procedures Using Configuration Main MenuConfiguring Scan Settings Click Change Configuring E-mail AddressTo register an e-mail address To change an existing e-mail address To export the address data to a CSV file To delete an existing e-mail address Click Import To import the address data from a CSV fileTag Information Information to Register as Destination and Printer File Send Path Name MailInformation to register in File Send Path Test File Send Freq. Change OrderFTP Server Name Information to register in FTP Server FTP Server Printer Name Information to register in Printer Obtain Printer Information Default PrinterAttachment Type Printer IP Address Paper Source Tray Recalling the SettingsTo recall the settings Locked Print Enter scanner for the user name and enter the password Creating a Backup File of All the SettingsSetup items to be backed-up and restored To create a backup file To restore settings from a backup file Login User NameLogin Password Backup File Name 101 When everything is the way you want, click RestoreTurn off the power of this ma- chine, and then back on 102 Installing SoftwareList of Files Auto Run Program Click Twain Driver Software for Using a Network Twain ScannerSystem requirements 103 Click the key of the software to be installed Software for Using the Network Delivery Scanner Function 105 DeskTopBinder V2 Lite Click DeskTopBinder V2 Lite SmartDeviceMonitor Follow the instructions on the screen Installing SmartDeviceMonitor107 108 109 Sizes and Weights of recommended OriginalsStandard size Non-standard size Europe/Asia When set in the ADF110 111 Originals that Require Special CareOriginals whose size is difficult to auto detect Originals that cannot be set in the ADF 112 Original Orientation 113 Simplex Scanning 114 Settings for Print Scan in simplex scanningDuplex Scanning 115 Settings for Print Scan in duplex scanning Gently lower the ADF Placing the Original on Exposure Glass116 Lift the ADF 117 Precautions in placing an original in the ADFPlacing the Originals 118 119 Procedure Breakdown Click Select Scanner Driver Scanning Originals120 Click Preview When you want to configure the scanning areaEditing and printing scan files 121 Printing to the Image Scanning Mode RegistrationFunctions of the Twain Driver Automatic Tilt Correction 123 Sending Scan File by E-mail Mail Content 125 → Basic Settings → Scanner →When Senders Name Default Original Orientation and Scanning Sides Before Sending Scan DataOriginal Location Mail/Send File standby screen 127 128 While To is highlighted, press Settings Press the 1 keySelecting Destinations and a Subject Selecting Destinations Press the ./* Title key To recall destinations using a titleTo recall all available destinations 129 130 Selecting Cc DestinationsSelecting a Subject 131 Press Scan Making Scan SettingsTo recall a registered scan settings To configure scan settings manually 133 Press Cancel or OK Press Sender Selecting a Sender134 135 Performing Scan OperationStarting a Scan Operation To start with originals in the ADF 136 To start with an original on the exposure glass 137 Checking Transmission Results 138 139 Procedure BreakdownSending a Scanned File to a Registered Shared Folder 140 Selecting a Shared Folder 141 To recall shared folders using a titleEnter the protection code using the number keys 142 Selecting a File Name 143 Enter Custom Send File page appears Using the Enter Custom Send File FunctionInformation to set in File Send group 144 Place originals Press the Start key When everything is the way you want, click OKFile Name 145 146 File names with time Scanned Image Files Sent to Shared FoldersFile Locations File Names 148 File names without time 149 Sending Scan File by Scan to FTP 150 To recall FTP servers using a titleSelecting an FTP Server 151 152 Scanned Image Files Sent to FTP Servers 153 154 155 Sending Scan Files Using Delivery Server 156 Selecting Delivery Destinations 157 158 159 Printing Scanned Image Files About Print Scan Standby Screen About Paper Tray SettingsBefore Printing Scan Data Original Locations 161 Press the Start key of this ma- chine Printing Scan Data162 163 Configuring Print SettingsSpecifying the Number of Copies 164 To recall a registered print settingsTo configure print settings manually Settings PrevMenu Confirming the Print SettingsWhen you are finished, press 165 Selecting a Printer To recall printers using a title While the option you want is Highlighted, press OK Selecting Colour/Black WhiteTo recall all available printers 167 168 169 TroubleshootingError Indicators Open the ADF 170Open the ADF cover and remove if the original is jammed Lower the green tab and remove if the original is jammed 171 When Scanning is Not Performed as Expected 172 When an Error Message AppearsScanner unit error message 173 Scan settings error messages Scanned data will be delet 174 Please wait 175 176 Print Scan operation error messages 177 Error messages displayed on the Web Status Monitor 178 Other Problems 179 White Plate White Sheet ADF Exposure Glass Cleaning180 Wipe off the scanner with a dry, soft cloth 181 Cleaning the Feed RollerCleaning the Document Roller 182 Cleaning the Document Rolling Unit 183 Moving and Transporting the ScannerMoving Over Short Distance 184 Transporting the Scanner 185 Disposing of the Scanner When you use a cross network cable Using Wireless LANOutline to Use Wireless LAN Configuring Wireless LAN Settings Press OK Enter 192.168.1.2 with the number keys When you use a hub187 Press the User Tools key on this machine 188 If 7.Network Boot is set toDone for 7.Network Boot 189 Communication ModeConfiguration → Basic Settings → Password Channel WEP Key and Confirm WEP Key WEP Setting190 191 Mail Address Book Data Format and Device Tag InformationEntered Program Information Edward Key Display About the e-mail address informationType Edward Name 193 TExMTA== Protected PasswordDevice Tag Information Register as Sender 194 How File Size Changes Depending on Scan Area and ResolutionWhen Using this Machine as a Network Twain Scanner 195 When Binary or Halftone is selected 196 When Gray-scale is selected 197 When 8 colors or 8 colors halftone is selected 198 When 256 colors is selected 199 When Using this Machine for Sending Scan DataWhen 16770K colors is selected 200 201 When Color Full Color is selected Special Table Wireless LAN CardOptions Function Expansion Board 203 Specifications 204 205 Software InformationGPL/LGPL Application Software BSD License Application Software Apache Software License, Ver- sion 206 207 Jpeg Software 208 Tiff Software Part 1 CMU/UCD copyright no- tice BSD like UCD-SNMP Software209 Appendix 211 MD5 Software License AgreementExpat Index Means Power ON. b means Power OFF Image Scanner Operating Instructions Take out the scanner main unit Power ConnectionProduct Specifications Space Required for Installing the Scanner Attach the card slot cover that comes with this machine Connecting to a Network