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Ricoh IS300e Scanned Image Files Sent to Shared Folders, File Locations, File Names, 147

Models: IS300e

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Scanned Image Files Sent to Shared Folders

Scanned Image Files Sent to Shared Folders

This section describes how the file name and the file location of a scanned file are determined when you perform a Scan to Folder opera- tion.

Note

❒It is essential to specify a file name when you use the [Enter Custom Send File] function.

File Locations

A scanned file created by a Scan to Folder operation is sent to a shared folder that you specified, and is saved in a sub-folder inside of the specified folder. The sub-folder name is identi- cal to the device name of this ma- chine.

•Example 1:

Specified folder: \\computer- name\folder

Device name of this machine: RNP6219DA

File location:

\\com puternam e\folder\ RNP6219DA

Note

❒You can specify the device

name of this machine using

[Configuration] → [Basic Settings] → [General Settings] → [Device Name].

File Names

Files created by a Scan to Folder oper- ation are named as described below in accordance with the file name you specified.

In case you did not specify a file name, the default file name “DOC” applies.

❖File names with time

When [File Name + Time] (included under [Configuration] → [File Send Settings] → [File Send] on the Web Status Monitor) is set to “ On ”, file names are generated in the follow- ing manner.

“Specified file name/Year/Month /Day/Hour/Minute/ Second/(4- digit sequential number)”

• Example 2:

Specified file name: image

File format: single page

Pages: black white, text

Original page count: 2, two-sid- 7 ed

Time when scanned: 2003/9/16 /13:07:21

The following files are generat- ed: image030916130721(0001).TIF image030916130721(0002).TIF image030916130721(0003).TIF image030916130721(0004).TIF

•Example 3:

Specified file name: (none)

File format: multi-page TIFF

Original type: colour, full col- our

Pages: 2, two-sided

Time when scanned: 2003/9/16 /13:07:21

The following files are generat- ed: DOC030916130721(0001).PDF

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Ricoh IS300e Scanned Image Files Sent to Shared Folders, File Locations, File Names, File names with time, 147

Contents

Image Scanner Introduction Table of Contents Print Scan Settings Installing Software 102Iii Troubleshooting 169 Procedure Breakdown 149 Selecting an FTP Server 150Procedure Breakdown 155 Selecting Delivery Destinations 156 Procedure Breakdown 159 Before Printing Scan Data 160183 Disposing of the Scanner 185 Using Wireless LAN 186Options 202 Specifications 203 Software Information 205 212Page Trademarks Safety During Operation Safety InformationLithium Batteries Memory Back-up Operating Instructions this manual Quick Installation GuideManuals for This Scanner Manuals for This ScannerLimitation How to Read This ManualSymbols PreparationPage This machine OutlineNetwork Twain Scanner Process FlowSmtp server Scan to E-mailMail client software Computer with a shared folder Scan to FolderFTP server Scan to FTPLocal printer Scan to PrintNetwork printers Delivery server Delivery ServerClear/Stop key Guide to this ScannerClear Modes key User Tools keyDisplay panel Lock switchPower connector Network interface connectorUsing Keys Displayed on the Screen How to Interpret the Indicators Green indicator Yellow indicator Function Settings and Standby ScreensNetwork interface indicators Function Priority Standby screens Select MethodWhat You Can Do With This Machine Scanner Features Menu What You Can Do With This Machine Checking the Scanner Location Installation spaceInstallation environment Attaching the Control Panel Unit to the Scanner Unit Connecting to a Local Printer Attach the card slot cover that comes with this machine To attach the card slot coverPull out the scanner control unit Setting Up the Optional AccessoriesInstalling the Image Processing Unit Inserting a Wireless LAN Card Connecting to a Network Insert the power plug into the power outlet Connecting to a Power SourceBefore turning off the power Outline to Use As a Network Twain Scanner Configuring the Scanner SettingsOutline to Use Scan to E-mail Configure 1.System Settings on this maOutline to Use Scan to Folder Create a shared folder on a Windows compu Ter Outline to Use Scan to FTP Outline to Use the Network Delivery Enter the IP address directly using Set I/O Device Outline to Use Scan to Print Configure Printer and Custom Title settingsInitial Scanner Setup SMB FTP Snmp Twain GMT ABC FTP SMB FTP  *22 Is the last six digits of the machines MAC address Initial Scanner Setup IP Address System SettingsInformation to Set in System Settings Subnet Mask Default Gateway AddressAccess Control and Access Mask DNS Server 3 IP Address Network BootDNS Server 1 IP Address DNS Server 2 IP AddressPress Next Press the User Tools keyPress the 1 key Press OKWhile None is displayed, press OK When you are finished, press OKSpecify the IP address of this machine Use ↑ and ↓ to displayWhile Dhcp is displayed Press OK Press Next three timesPress OK Use ↑ and ↓ to display Press Exit Press PrevMenuTwain Standby Time Scanner SettingsAuto Reset Timer Compression Gray Scale/Full Col- our Date/TimeYear/Month/Day/Hr/Min SecCompression Black and White Select Method Auto Update Destination ListUnit of Measure SRGBShow Options after Each Scan Job End of Scan OptionADF Thin Paper Clear Settings after Each Scan JobErase Border Select LanguageSelect Title Configuring Send Scan SettingsJob Delivery Data Max. Setting Time ZoneSelect the option you want for 2. Twain Standby Time Press Exit Max. Number of Copies Print Scan SettingsInformation to Set in Print Scan Settings Configuring Print Scan SettingsSelect Color or Colour/Black and White Press the 3 keyPress PrevMenu Scan Type Registering Scan SettingsResolution Position When Custom Area Setting is seScan Size Scanning AreaImage Density Filter Erase ColourNoise Reduction Edge SmoothingPress the 4 key Registering Scan SettingsOriginal Settings Select scan type To select a preset resolutionSelect the resolution you want To set a custom area To specify the resolution manually using CustomTo select a scan size from preset sizes Image Density appears as the setup item currently selected Press Exit Duplex Registering Print SettingsOriginal Size Quality/Speed Registering Print SettingsReduce/Enlarge Create MarginSelect the scan type Use the 1 and 0 keys to Highlight the setting you wantPress the 5 key Select the original size To select an original size from preset sizesWhile the option Custom Size is displayed, press Setting To set a custom sizePress Exit Web browser Configuring Settings Using a Web BrowserAccessing the Scanner System requirements of a client computerTo access this machine from a web browser Sub-Menu Area General guide to the Web Status MonitorHeader Area Main Menu AreaClick Default in the Select User Example Procedures Using Configuration Main MenuConfiguring Scan Settings Click Change Configuring E-mail AddressTo register an e-mail address To change an existing e-mail addressTo export the address data to a CSV file To delete an existing e-mail addressClick Import To import the address data from a CSV fileTag Information Information to Register as Destination and Printer File Send Path Name MailInformation to register in File Send Path Test File SendFreq. Change OrderFTP Server Name Information to register in FTP ServerFTP Server Printer Name Information to register in PrinterObtain Printer Information Default PrinterAttachment Type Printer IP AddressPaper Source Tray Recalling the SettingsTo recall the settings Locked PrintEnter scanner for the user name and enter the password Creating a Backup File of All the SettingsSetup items to be backed-up and restored To create a backup fileTo restore settings from a backup file Login User NameLogin Password Backup File Name101 When everything is the way you want, click RestoreTurn off the power of this ma- chine, and then back on 102 Installing SoftwareList of Files Auto Run ProgramClick Twain Driver Software for Using a Network Twain ScannerSystem requirements 103Click the key of the software to be installed Software for Using the Network Delivery Scanner Function105 DeskTopBinder V2 LiteClick DeskTopBinder V2 Lite SmartDeviceMonitorFollow the instructions on the screen Installing SmartDeviceMonitor107 108 109 Sizes and Weights of recommended OriginalsStandard size Non-standard sizeEurope/Asia When set in the ADF110 111 Originals that Require Special CareOriginals whose size is difficult to auto detect Originals that cannot be set in the ADF112 Original Orientation113 Simplex Scanning114 Settings for Print Scan in simplex scanningDuplex Scanning 115 Settings for Print Scan in duplex scanningGently lower the ADF Placing the Original on Exposure Glass116 Lift the ADF117 Precautions in placing an original in the ADFPlacing the Originals 118 119 Procedure BreakdownClick Select Scanner Driver Scanning Originals120 Click Preview When you want to configure the scanning areaEditing and printing scan files 121Printing to the Image Scanning Mode RegistrationFunctions of the Twain Driver Automatic Tilt Correction123 Sending Scan File by E-mailMail Content 125 → Basic Settings → Scanner →When Senders Name Default Original Orientation and Scanning Sides Before Sending Scan DataOriginal Location Mail/Send File standby screen127 128 While To is highlighted, press Settings Press the 1 keySelecting Destinations and a Subject Selecting DestinationsPress the ./* Title key To recall destinations using a titleTo recall all available destinations 129130 Selecting Cc DestinationsSelecting a Subject 131 Press Scan Making Scan SettingsTo recall a registered scan settings To configure scan settings manually133 Press Cancel or OKPress Sender Selecting a Sender134 135 Performing Scan OperationStarting a Scan Operation To start with originals in the ADF136 To start with an original on the exposure glass137 Checking Transmission Results138 139 Procedure BreakdownSending a Scanned File to a Registered Shared Folder 140 Selecting a Shared Folder141 To recall shared folders using a titleEnter the protection code using the number keys 142 Selecting a File Name143 Enter Custom Send File page appears Using the Enter Custom Send File FunctionInformation to set in File Send group 144Place originals Press the Start key When everything is the way you want, click OKFile Name 145146 File names with time Scanned Image Files Sent to Shared FoldersFile Locations File Names148 File names without time149 Sending Scan File by Scan to FTP150 To recall FTP servers using a titleSelecting an FTP Server 151 152 Scanned Image Files Sent to FTP Servers153 154 155 Sending Scan Files Using Delivery Server156 Selecting Delivery Destinations157 158 159 Printing Scanned Image FilesAbout Print Scan Standby Screen About Paper Tray SettingsBefore Printing Scan Data Original Locations161 Press the Start key of this ma- chine Printing Scan Data162 163 Configuring Print SettingsSpecifying the Number of Copies 164 To recall a registered print settingsTo configure print settings manually SettingsPrevMenu Confirming the Print SettingsWhen you are finished, press 165Selecting a Printer To recall printers using a titleWhile the option you want is Highlighted, press OK Selecting Colour/Black WhiteTo recall all available printers 167168 169 TroubleshootingError Indicators Open the ADF 170Open the ADF cover and remove if the original is jammed Lower the green tab and remove if the original is jammed171 When Scanning is Not Performed as Expected172 When an Error Message AppearsScanner unit error message 173 Scan settings error messagesScanned data will be delet 174Please wait 175176 Print Scan operation error messages177 Error messages displayed on the Web Status Monitor178 Other Problems179 White Plate White Sheet ADF Exposure Glass Cleaning180 Wipe off the scanner with a dry, soft cloth181 Cleaning the Feed RollerCleaning the Document Roller 182 Cleaning the Document Rolling Unit183 Moving and Transporting the ScannerMoving Over Short Distance 184 Transporting the Scanner185 Disposing of the ScannerWhen you use a cross network cable Using Wireless LANOutline to Use Wireless LAN Configuring Wireless LAN SettingsPress OK Enter 192.168.1.2 with the number keys When you use a hub187 Press the User Tools key on this machine188 If 7.Network Boot is set toDone for 7.Network Boot 189 Communication ModeConfiguration → Basic Settings → Password ChannelWEP Key and Confirm WEP Key WEP Setting190 191 Mail Address Book Data Format and Device Tag InformationEntered Program Information Edward Key Display About the e-mail address informationType Edward Name193 TExMTA== Protected PasswordDevice Tag Information Register as Sender194 How File Size Changes Depending on Scan Area and ResolutionWhen Using this Machine as a Network Twain Scanner 195 When Binary or Halftone is selected196 When Gray-scale is selected197 When 8 colors or 8 colors halftone is selected198 When 256 colors is selected199 When Using this Machine for Sending Scan DataWhen 16770K colors is selected 200 201 When Color Full Color is selectedSpecial Table Wireless LAN CardOptions Function Expansion Board203 Specifications204 205 Software InformationGPL/LGPL Application Software BSD License Application SoftwareApache Software License, Ver- sion 206207 Jpeg Software208 Tiff SoftwarePart 1 CMU/UCD copyright no- tice BSD like UCD-SNMP Software209 Appendix 211 MD5 Software License AgreementExpat Index Means Power ON. b means Power OFF Image Scanner Operating Instructions Take out the scanner main unit Power ConnectionProduct Specifications Space Required for Installing the ScannerAttach the card slot cover that comes with this machine Connecting to a Network