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Ricoh IS300e operating instructions Outline to Use Scan to Folder

Models: IS300e

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Outline to Use Scan to Folder

The following overview diagram shows the preparation steps for sending scan files to shared folders of Windows using SMB protocol. Note that the underlined steps are essential.

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Ricoh IS300e operating instructions Outline to Use Scan to Folder

Contents

Image Scanner Introduction Table of Contents Print Scan Settings Installing Software 102Iii Troubleshooting 169 Procedure Breakdown 149 Selecting an FTP Server 150Procedure Breakdown 155 Selecting Delivery Destinations 156 Procedure Breakdown 159 Before Printing Scan Data 160183 Disposing of the Scanner 185 Using Wireless LAN 186Options 202 Specifications 203 Software Information 205 212Page Trademarks Safety During Operation Safety InformationLithium Batteries Memory Back-up Operating Instructions this manual Quick Installation GuideManuals for This Scanner Manuals for This ScannerLimitation How to Read This ManualSymbols PreparationPage This machine OutlineNetwork Twain Scanner Process FlowMail client software Scan to E-mailSmtp server Computer with a shared folder Scan to FolderFTP server Scan to FTPNetwork printers Scan to PrintLocal printer Delivery server Delivery ServerClear/Stop key Guide to this ScannerClear Modes key User Tools keyDisplay panel Lock switchPower connector Network interface connectorUsing Keys Displayed on the Screen How to Interpret the Indicators Network interface indicators Function Settings and Standby ScreensGreen indicator Yellow indicator Function Priority Standby screens Select MethodWhat You Can Do With This Machine Scanner Features Menu What You Can Do With This Machine Checking the Scanner Location Installation spaceInstallation environment Attaching the Control Panel Unit to the Scanner Unit Connecting to a Local Printer Attach the card slot cover that comes with this machine To attach the card slot coverInstalling the Image Processing Unit Setting Up the Optional AccessoriesPull out the scanner control unit Inserting a Wireless LAN Card Connecting to a Network Insert the power plug into the power outlet Connecting to a Power SourceBefore turning off the power Outline to Use As a Network Twain Scanner Configuring the Scanner SettingsOutline to Use Scan to E-mail Configure 1.System Settings on this maOutline to Use Scan to Folder Create a shared folder on a Windows compu Ter Outline to Use Scan to FTP Outline to Use the Network Delivery Enter the IP address directly using Set I/O Device Outline to Use Scan to Print Configure Printer and Custom Title settingsInitial Scanner Setup SMB FTP Snmp Twain GMT ABC FTP SMB FTP  *22 Is the last six digits of the machines MAC address Initial Scanner Setup Information to Set in System Settings System SettingsIP Address Access Control and Access Mask Default Gateway AddressSubnet Mask DNS Server 3 IP Address Network BootDNS Server 1 IP Address DNS Server 2 IP AddressPress Next Press the User Tools keyPress the 1 key Press OKWhile None is displayed, press OK When you are finished, press OKSpecify the IP address of this machine Use ↑ and ↓ to displayPress OK Use ↑ and ↓ to display Press Next three timesWhile Dhcp is displayed Press OK Press Exit Press PrevMenuAuto Reset Timer Scanner SettingsTwain Standby Time Compression Black and White Date/TimeYear/Month/Day/Hr/Min SecCompression Gray Scale/Full Col- our Select Method Auto Update Destination ListUnit of Measure SRGBShow Options after Each Scan Job End of Scan OptionADF Thin Paper Clear Settings after Each Scan JobErase Border Select LanguageSelect Title Configuring Send Scan SettingsJob Delivery Data Max. Setting Time ZoneSelect the option you want for 2. Twain Standby Time Press Exit Max. Number of Copies Print Scan SettingsInformation to Set in Print Scan Settings Configuring Print Scan SettingsSelect Color or Colour/Black and White Press the 3 keyPress PrevMenu Resolution Registering Scan SettingsScan Type Position When Custom Area Setting is seScan Size Scanning AreaImage Density Filter Erase ColourNoise Reduction Edge SmoothingOriginal Settings Registering Scan SettingsPress the 4 key Select the resolution you want To select a preset resolutionSelect scan type To select a scan size from preset sizes To specify the resolution manually using CustomTo set a custom area Image Density appears as the setup item currently selected Press Exit Original Size Registering Print SettingsDuplex Quality/Speed Registering Print SettingsReduce/Enlarge Create MarginPress the 5 key Use the 1 and 0 keys to Highlight the setting you wantSelect the scan type Select the original size To select an original size from preset sizesWhile the option Custom Size is displayed, press Setting To set a custom sizePress Exit Web browser Configuring Settings Using a Web BrowserAccessing the Scanner System requirements of a client computerTo access this machine from a web browser Sub-Menu Area General guide to the Web Status MonitorHeader Area Main Menu AreaConfiguring Scan Settings Example Procedures Using Configuration Main MenuClick Default in the Select User Click Change Configuring E-mail AddressTo register an e-mail address To change an existing e-mail addressTo export the address data to a CSV file To delete an existing e-mail addressTag Information To import the address data from a CSV fileClick Import Information to Register as Destination and Printer Information to register in File Send Path MailFile Send Path Name Test File SendFreq. Change OrderFTP Server Name Information to register in FTP ServerFTP Server Printer Name Information to register in PrinterObtain Printer Information Default PrinterAttachment Type Printer IP AddressPaper Source Tray Recalling the SettingsTo recall the settings Locked PrintEnter scanner for the user name and enter the password Creating a Backup File of All the SettingsSetup items to be backed-up and restored To create a backup fileTo restore settings from a backup file Login User NameLogin Password Backup File NameTurn off the power of this ma- chine, and then back on When everything is the way you want, click Restore101 102 Installing SoftwareList of Files Auto Run ProgramClick Twain Driver Software for Using a Network Twain ScannerSystem requirements 103Click the key of the software to be installed Software for Using the Network Delivery Scanner Function105 DeskTopBinder V2 LiteClick DeskTopBinder V2 Lite SmartDeviceMonitor107 Installing SmartDeviceMonitorFollow the instructions on the screen 108 109 Sizes and Weights of recommended OriginalsStandard size Non-standard size110 When set in the ADFEurope/Asia 111 Originals that Require Special CareOriginals whose size is difficult to auto detect Originals that cannot be set in the ADF112 Original Orientation113 Simplex ScanningDuplex Scanning Settings for Print Scan in simplex scanning114 115 Settings for Print Scan in duplex scanningGently lower the ADF Placing the Original on Exposure Glass116 Lift the ADFPlacing the Originals Precautions in placing an original in the ADF117 118 119 Procedure Breakdown120 Scanning OriginalsClick Select Scanner Driver Click Preview When you want to configure the scanning areaEditing and printing scan files 121Printing to the Image Scanning Mode RegistrationFunctions of the Twain Driver Automatic Tilt Correction123 Sending Scan File by E-mailMail Content When Senders Name Default → Basic Settings → Scanner →125 Original Orientation and Scanning Sides Before Sending Scan DataOriginal Location Mail/Send File standby screen127 128 While To is highlighted, press Settings Press the 1 keySelecting Destinations and a Subject Selecting DestinationsPress the ./* Title key To recall destinations using a titleTo recall all available destinations 129Selecting a Subject Selecting Cc Destinations130 131 Press Scan Making Scan SettingsTo recall a registered scan settings To configure scan settings manually133 Press Cancel or OK134 Selecting a SenderPress Sender 135 Performing Scan OperationStarting a Scan Operation To start with originals in the ADF136 To start with an original on the exposure glass137 Checking Transmission Results138 Sending a Scanned File to a Registered Shared Folder Procedure Breakdown139 140 Selecting a Shared FolderEnter the protection code using the number keys To recall shared folders using a title141 142 Selecting a File Name143 Enter Custom Send File page appears Using the Enter Custom Send File FunctionInformation to set in File Send group 144Place originals Press the Start key When everything is the way you want, click OKFile Name 145146 File names with time Scanned Image Files Sent to Shared FoldersFile Locations File Names148 File names without time149 Sending Scan File by Scan to FTPSelecting an FTP Server To recall FTP servers using a title150 151 152 Scanned Image Files Sent to FTP Servers153 154 155 Sending Scan Files Using Delivery Server156 Selecting Delivery Destinations157 158 159 Printing Scanned Image FilesAbout Print Scan Standby Screen About Paper Tray SettingsBefore Printing Scan Data Original Locations161 162 Printing Scan DataPress the Start key of this ma- chine Specifying the Number of Copies Configuring Print Settings163 164 To recall a registered print settingsTo configure print settings manually SettingsPrevMenu Confirming the Print SettingsWhen you are finished, press 165Selecting a Printer To recall printers using a titleWhile the option you want is Highlighted, press OK Selecting Colour/Black WhiteTo recall all available printers 167168 Error Indicators Troubleshooting169 Open the ADF 170Open the ADF cover and remove if the original is jammed Lower the green tab and remove if the original is jammed171 When Scanning is Not Performed as ExpectedScanner unit error message When an Error Message Appears172 173 Scan settings error messagesScanned data will be delet 174Please wait 175176 Print Scan operation error messages177 Error messages displayed on the Web Status Monitor178 Other Problems179 White Plate White Sheet ADF Exposure Glass Cleaning180 Wipe off the scanner with a dry, soft clothCleaning the Document Roller Cleaning the Feed Roller181 182 Cleaning the Document Rolling UnitMoving Over Short Distance Moving and Transporting the Scanner183 184 Transporting the Scanner185 Disposing of the ScannerWhen you use a cross network cable Using Wireless LANOutline to Use Wireless LAN Configuring Wireless LAN SettingsPress OK Enter 192.168.1.2 with the number keys When you use a hub187 Press the User Tools key on this machineDone for 7.Network Boot If 7.Network Boot is set to188 189 Communication ModeConfiguration → Basic Settings → Password Channel190 WEP SettingWEP Key and Confirm WEP Key Entered Program Information Mail Address Book Data Format and Device Tag Information191 Edward Key Display About the e-mail address informationType Edward Name193 TExMTA== Protected PasswordDevice Tag Information Register as SenderWhen Using this Machine as a Network Twain Scanner How File Size Changes Depending on Scan Area and Resolution194 195 When Binary or Halftone is selected196 When Gray-scale is selected197 When 8 colors or 8 colors halftone is selected198 When 256 colors is selectedWhen 16770K colors is selected When Using this Machine for Sending Scan Data199 200 201 When Color Full Color is selectedSpecial Table Wireless LAN CardOptions Function Expansion Board203 Specifications204 205 Software InformationGPL/LGPL Application Software BSD License Application SoftwareApache Software License, Ver- sion 206207 Jpeg Software208 Tiff Software209 UCD-SNMP SoftwarePart 1 CMU/UCD copyright no- tice BSD like Appendix Expat MD5 Software License Agreement211 Index Means Power ON. b means Power OFF Image Scanner Operating Instructions Take out the scanner main unit Power ConnectionProduct Specifications Space Required for Installing the ScannerAttach the card slot cover that comes with this machine Connecting to a Network