Outline to Use Scan to FTP | Ricoh IS300e manual

Outline to Use Scan to FTP

Outline to Use Scan to FTP

The following overview diagram shows the preparation steps for sending scan files to folders on an FTP server. Note that the underlined steps are essential.

Reference
There are three types of setup items: 1) items that you can configure settings
using the control panel of this machine, 2) items that you can configure set-
tings using a Web browser on a client computer, 3) items that you can config-
ure settings using both of the above. See p.41 “Initial Scanner Setup” for	3
details.	3

This manual covers only the setting procedures that you can perform using the control panel of this machine. For details about settings this manual does not cover, see the Web Status Monitor Help. For information about how to view the Web Status Monitor, See p.84 “Accessing the Scanner”

Configure [1.System Settings] on this ma-

chine

Configure [General Settings] on the Web Status

Monitor

Configure [2.SendScan Settings] and [4.Scan Settings] on this machine or on the Web Status Monitor

Configure [Custom Title] settings on the Web

Status Monitor.

See p.52 “System Settings”

See the Web Status Monitor Help.

See p.59 “Scanner Settings”

See the Web Status Monitor Help.

Configure [File Send], register [FTP Server] and [File Name] on the Web Status Monitor

See p.94 “Information to register in [FTP Server]”.

See the Web Status Monitor Help for details about [File Send] and [File Name].

Recall the Settings on the Web Status Monitor

See p.98 “Recalling the Settings” for details.

37

Image 45

Ricoh IS300e operating instructions Outline to Use Scan to FTP

Contents

Image Scanner Introduction Table of Contents Print Scan Settings Installing Software 102 Iii Procedure Breakdown 155 Selecting Delivery Destinations 156 Procedure Breakdown 149 Selecting an FTP Server 150Procedure Breakdown 159 Before Printing Scan Data 160 Troubleshooting 169 Options 202 Specifications 203 Software Information 205 Disposing of the Scanner 185 Using Wireless LAN 186212 183Page Trademarks Safety During Operation Safety Information Lithium Batteries Memory Back-up Manuals for This Scanner Quick Installation GuideManuals for This Scanner Operating Instructions this manual Symbols How to Read This ManualPreparation LimitationPage Network Twain Scanner OutlineProcess Flow This machine Scan to E-mail Mail client softwareSmtp server Computer with a shared folder Scan to Folder FTP server Scan to FTP Scan to Print Network printersLocal printer Delivery server Delivery Server Clear Modes key Guide to this ScannerUser Tools key Clear/Stop key Power connector Lock switchNetwork interface connector Display panel Using Keys Displayed on the Screen How to Interpret the Indicators Function Settings and Standby Screens Network interface indicatorsGreen indicator Yellow indicator Function Priority Standby screens Select Method What You Can Do With This Machine Scanner Features Menu What You Can Do With This Machine Checking the Scanner Location Installation space Installation environment Attaching the Control Panel Unit to the Scanner Unit Connecting to a Local Printer Attach the card slot cover that comes with this machine To attach the card slot cover Setting Up the Optional Accessories Installing the Image Processing UnitPull out the scanner control unit Inserting a Wireless LAN Card Connecting to a Network Insert the power plug into the power outlet Connecting to a Power Source Before turning off the power Outline to Use As a Network Twain Scanner Configuring the Scanner Settings Outline to Use Scan to E-mail Configure 1.System Settings on this ma Outline to Use Scan to Folder Create a shared folder on a Windows compu Ter Outline to Use Scan to FTP Outline to Use the Network Delivery Enter the IP address directly using Set I/O Device Outline to Use Scan to Print Configure Printer and Custom Title settings Initial Scanner Setup SMB FTP Snmp Twain GMT ABC FTP SMB FTP  *22 Is the last six digits of the machines MAC address Initial Scanner Setup System Settings Information to Set in System SettingsIP Address Default Gateway Address Access Control and Access MaskSubnet Mask DNS Server 1 IP Address Network BootDNS Server 2 IP Address DNS Server 3 IP Address Press the 1 key Press the User Tools keyPress OK Press Next Specify the IP address of this machine When you are finished, press OKUse ↑ and ↓ to display While None is displayed, press OK Press Next three times Press OK Use ↑ and ↓ to displayWhile Dhcp is displayed Press OK Press Exit Press PrevMenu Scanner Settings Auto Reset TimerTwain Standby Time Date/TimeYear/Month/Day/Hr/Min Sec Compression Black and WhiteCompression Gray Scale/Full Col- our Unit of Measure Auto Update Destination ListSRGB Select Method Show Options after Each Scan Job End of Scan Option Erase Border Clear Settings after Each Scan JobSelect Language ADF Thin Paper Job Delivery Data Max. Setting Configuring Send Scan SettingsTime Zone Select Title Select the option you want for 2. Twain Standby Time Press Exit Information to Set in Print Scan Settings Print Scan SettingsConfiguring Print Scan Settings Max. Number of Copies Select Color or Colour/Black and White Press the 3 key Press PrevMenu Registering Scan Settings ResolutionScan Type Scan Size When Custom Area Setting is seScanning Area Position Image Density Noise Reduction Erase ColourEdge Smoothing Filter Registering Scan Settings Original SettingsPress the 4 key To select a preset resolution Select the resolution you wantSelect scan type To specify the resolution manually using Custom To select a scan size from preset sizesTo set a custom area Image Density appears as the setup item currently selected Press Exit Registering Print Settings Original SizeDuplex Reduce/Enlarge Registering Print SettingsCreate Margin Quality/Speed Use the 1 and 0 keys to Highlight the setting you want Press the 5 keySelect the scan type While the option Custom Size is displayed, press Setting To select an original size from preset sizesTo set a custom size Select the original size Press Exit Accessing the Scanner Configuring Settings Using a Web BrowserSystem requirements of a client computer Web browser To access this machine from a web browser Header Area General guide to the Web Status MonitorMain Menu Area Sub-Menu Area Example Procedures Using Configuration Main Menu Configuring Scan SettingsClick Default in the Select User To register an e-mail address Configuring E-mail AddressTo change an existing e-mail address Click Change To export the address data to a CSV file To delete an existing e-mail address To import the address data from a CSV file Tag InformationClick Import Information to Register as Destination and Printer Mail Information to register in File Send PathFile Send Path Name Test File Send FTP Server Name Change OrderInformation to register in FTP Server Freq. FTP Server Printer Name Information to register in Printer Attachment Type Default PrinterPrinter IP Address Obtain Printer Information To recall the settings Recalling the SettingsLocked Print Paper Source Tray Setup items to be backed-up and restored Creating a Backup File of All the SettingsTo create a backup file Enter scanner for the user name and enter the password Login Password Login User NameBackup File Name To restore settings from a backup file When everything is the way you want, click Restore Turn off the power of this ma- chine, and then back on101 List of Files Installing SoftwareAuto Run Program 102 System requirements Software for Using a Network Twain Scanner103 Click Twain Driver Click the key of the software to be installed Software for Using the Network Delivery Scanner Function 105 DeskTopBinder V2 Lite Click DeskTopBinder V2 Lite SmartDeviceMonitor Installing SmartDeviceMonitor 107Follow the instructions on the screen 108 Standard size Sizes and Weights of recommended OriginalsNon-standard size 109 When set in the ADF 110Europe/Asia Originals whose size is difficult to auto detect Originals that Require Special CareOriginals that cannot be set in the ADF 111 112 Original Orientation 113 Simplex Scanning Settings for Print Scan in simplex scanning Duplex Scanning114 115 Settings for Print Scan in duplex scanning 116 Placing the Original on Exposure GlassLift the ADF Gently lower the ADF Precautions in placing an original in the ADF Placing the Originals117 118 119 Procedure Breakdown Scanning Originals 120Click Select Scanner Driver Editing and printing scan files When you want to configure the scanning area121 Click Preview Functions of the Twain Driver Scanning Mode RegistrationAutomatic Tilt Correction Printing to the Image 123 Sending Scan File by E-mail Mail Content → Basic Settings → Scanner → When Senders Name Default125 Original Location Before Sending Scan DataMail/Send File standby screen Original Orientation and Scanning Sides 127 Selecting Destinations and a Subject While To is highlighted, press Settings Press the 1 keySelecting Destinations 128 To recall all available destinations To recall destinations using a title129 Press the ./* Title key Selecting Cc Destinations Selecting a Subject130 131 To recall a registered scan settings Making Scan SettingsTo configure scan settings manually Press Scan 133 Press Cancel or OK Selecting a Sender 134Press Sender Starting a Scan Operation Performing Scan OperationTo start with originals in the ADF 135 136 To start with an original on the exposure glass 137 Checking Transmission Results 138 Procedure Breakdown Sending a Scanned File to a Registered Shared Folder139 140 Selecting a Shared Folder To recall shared folders using a title Enter the protection code using the number keys141 142 Selecting a File Name 143 Information to set in File Send group Using the Enter Custom Send File Function144 Enter Custom Send File page appears File Name When everything is the way you want, click OK145 Place originals Press the Start key 146 File Locations Scanned Image Files Sent to Shared FoldersFile Names File names with time 148 File names without time 149 Sending Scan File by Scan to FTP To recall FTP servers using a title Selecting an FTP Server150 151 152 Scanned Image Files Sent to FTP Servers 153 154 155 Sending Scan Files Using Delivery Server 156 Selecting Delivery Destinations 157 158 159 Printing Scanned Image Files Before Printing Scan Data About Paper Tray SettingsOriginal Locations About Print Scan Standby Screen 161 Printing Scan Data 162Press the Start key of this ma- chine Configuring Print Settings Specifying the Number of Copies163 To configure print settings manually To recall a registered print settingsSettings 164 When you are finished, press Confirming the Print Settings165 PrevMenu Selecting a Printer To recall printers using a title To recall all available printers Selecting Colour/Black White167 While the option you want is Highlighted, press OK 168 Troubleshooting Error Indicators169 Open the ADF cover and remove if the original is jammed 170Lower the green tab and remove if the original is jammed Open the ADF 171 When Scanning is Not Performed as Expected When an Error Message Appears Scanner unit error message172 173 Scan settings error messages Scanned data will be delet 174 Please wait 175 176 Print Scan operation error messages 177 Error messages displayed on the Web Status Monitor 178 Other Problems 179 180 CleaningWipe off the scanner with a dry, soft cloth White Plate White Sheet ADF Exposure Glass Cleaning the Feed Roller Cleaning the Document Roller181 182 Cleaning the Document Rolling Unit Moving and Transporting the Scanner Moving Over Short Distance183 184 Transporting the Scanner 185 Disposing of the Scanner Outline to Use Wireless LAN Using Wireless LANConfiguring Wireless LAN Settings When you use a cross network cable 187 When you use a hubPress the User Tools key on this machine Press OK Enter 192.168.1.2 with the number keys If 7.Network Boot is set to Done for 7.Network Boot188 Configuration → Basic Settings → Password Communication ModeChannel 189 WEP Setting 190WEP Key and Confirm WEP Key Mail Address Book Data Format and Device Tag Information Entered Program Information191 Type About the e-mail address informationEdward Name Edward Key Display Device Tag Information TExMTA== Protected PasswordRegister as Sender 193 How File Size Changes Depending on Scan Area and Resolution When Using this Machine as a Network Twain Scanner194 195 When Binary or Halftone is selected 196 When Gray-scale is selected 197 When 8 colors or 8 colors halftone is selected 198 When 256 colors is selected When Using this Machine for Sending Scan Data When 16770K colors is selected199 200 201 When Color Full Color is selected Options Wireless LAN CardFunction Expansion Board Special Table 203 Specifications 204 GPL/LGPL Application Software Software InformationBSD License Application Software 205 Apache Software License, Ver- sion 206 207 Jpeg Software 208 Tiff Software UCD-SNMP Software 209Part 1 CMU/UCD copyright no- tice BSD like Appendix MD5 Software License Agreement Expat211 Index Means Power ON. b means Power OFF Image Scanner Operating Instructions Product Specifications Power ConnectionSpace Required for Installing the Scanner Take out the scanner main unit Attach the card slot cover that comes with this machine Connecting to a Network