Procedure Breakdown, 143 | Ricoh IS300e instruction

Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder

Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder

By using the [Enter Custom Send File] function on the Web Status Monitor, you can send a scanned file to any of Windows shared folders that you have an access right.

Procedure Breakdown

The following overview diagram shows the flow of the steps for sending a scanned file to a Windows shared folder using the Web Status Monitor. Note that the underlined steps are essential.

Note

❒Some of the steps such as making scan settings are identical to those ex- plained under “Sending Scan Files by E-mail”. See the relevant pages shown to the right of the following overview diagram.

Display the Web Status Monitor on a web browser.

Display the [Enter Custom Send File] page and make neces-

sary settings.

Place originals in the ADF or on the exposure glass.

Press the {Start} key.

Confirm the transmission results by using the Web Status

Monitor.

⇒p.85 “To access this

machine from a web	7
browser”

⇒p.144 “Using the Enter Custom Send File Function”

⇒p.126 “Before Sending Scan Data”

⇒p.135 “Performing Scan Operation”

⇒p.137 “Checking Transmission Results”

143

Image 151

Ricoh IS300e operating instructions Procedure Breakdown, 143

Contents

Image Scanner Introduction Table of Contents Print Scan Settings Installing Software 102 Iii Troubleshooting 169 Procedure Breakdown 149 Selecting an FTP Server 150Procedure Breakdown 155 Selecting Delivery Destinations 156 Procedure Breakdown 159 Before Printing Scan Data 160 183 Disposing of the Scanner 185 Using Wireless LAN 186Options 202 Specifications 203 Software Information 205 212Page Trademarks Safety During Operation Safety Information Lithium Batteries Memory Back-up Operating Instructions this manual Quick Installation GuideManuals for This Scanner Manuals for This Scanner Limitation How to Read This ManualSymbols PreparationPage This machine OutlineNetwork Twain Scanner Process Flow Mail client software Scan to E-mailSmtp server Computer with a shared folder Scan to Folder FTP server Scan to FTP Network printers Scan to PrintLocal printer Delivery server Delivery Server Clear/Stop key Guide to this ScannerClear Modes key User Tools key Display panel Lock switchPower connector Network interface connector Using Keys Displayed on the Screen How to Interpret the Indicators Network interface indicators Function Settings and Standby ScreensGreen indicator Yellow indicator Function Priority Standby screens Select Method What You Can Do With This Machine Scanner Features Menu What You Can Do With This Machine Checking the Scanner Location Installation space Installation environment Attaching the Control Panel Unit to the Scanner Unit Connecting to a Local Printer Attach the card slot cover that comes with this machine To attach the card slot cover Installing the Image Processing Unit Setting Up the Optional AccessoriesPull out the scanner control unit Inserting a Wireless LAN Card Connecting to a Network Insert the power plug into the power outlet Connecting to a Power Source Before turning off the power Outline to Use As a Network Twain Scanner Configuring the Scanner Settings Outline to Use Scan to E-mail Configure 1.System Settings on this ma Outline to Use Scan to Folder Create a shared folder on a Windows compu Ter Outline to Use Scan to FTP Outline to Use the Network Delivery Enter the IP address directly using Set I/O Device Outline to Use Scan to Print Configure Printer and Custom Title settings Initial Scanner Setup SMB FTP Snmp Twain GMT ABC FTP SMB FTP  *22 Is the last six digits of the machines MAC address Initial Scanner Setup Information to Set in System Settings System SettingsIP Address Access Control and Access Mask Default Gateway AddressSubnet Mask DNS Server 3 IP Address Network BootDNS Server 1 IP Address DNS Server 2 IP Address Press Next Press the User Tools keyPress the 1 key Press OK While None is displayed, press OK When you are finished, press OKSpecify the IP address of this machine Use ↑ and ↓ to display Press OK Use ↑ and ↓ to display Press Next three timesWhile Dhcp is displayed Press OK Press Exit Press PrevMenu Auto Reset Timer Scanner SettingsTwain Standby Time Compression Black and White Date/TimeYear/Month/Day/Hr/Min SecCompression Gray Scale/Full Col- our Select Method Auto Update Destination ListUnit of Measure SRGB Show Options after Each Scan Job End of Scan Option ADF Thin Paper Clear Settings after Each Scan JobErase Border Select Language Select Title Configuring Send Scan SettingsJob Delivery Data Max. Setting Time Zone Select the option you want for 2. Twain Standby Time Press Exit Max. Number of Copies Print Scan SettingsInformation to Set in Print Scan Settings Configuring Print Scan Settings Select Color or Colour/Black and White Press the 3 key Press PrevMenu Resolution Registering Scan SettingsScan Type Position When Custom Area Setting is seScan Size Scanning Area Image Density Filter Erase ColourNoise Reduction Edge Smoothing Original Settings Registering Scan SettingsPress the 4 key Select the resolution you want To select a preset resolutionSelect scan type To select a scan size from preset sizes To specify the resolution manually using CustomTo set a custom area Image Density appears as the setup item currently selected Press Exit Original Size Registering Print SettingsDuplex Quality/Speed Registering Print SettingsReduce/Enlarge Create Margin Press the 5 key Use the 1 and 0 keys to Highlight the setting you wantSelect the scan type Select the original size To select an original size from preset sizesWhile the option Custom Size is displayed, press Setting To set a custom size Press Exit Web browser Configuring Settings Using a Web BrowserAccessing the Scanner System requirements of a client computer To access this machine from a web browser Sub-Menu Area General guide to the Web Status MonitorHeader Area Main Menu Area Configuring Scan Settings Example Procedures Using Configuration Main MenuClick Default in the Select User Click Change Configuring E-mail AddressTo register an e-mail address To change an existing e-mail address To export the address data to a CSV file To delete an existing e-mail address Tag Information To import the address data from a CSV fileClick Import Information to Register as Destination and Printer Information to register in File Send Path MailFile Send Path Name Test File Send Freq. Change OrderFTP Server Name Information to register in FTP Server FTP Server Printer Name Information to register in Printer Obtain Printer Information Default PrinterAttachment Type Printer IP Address Paper Source Tray Recalling the SettingsTo recall the settings Locked Print Enter scanner for the user name and enter the password Creating a Backup File of All the SettingsSetup items to be backed-up and restored To create a backup file To restore settings from a backup file Login User NameLogin Password Backup File Name Turn off the power of this ma- chine, and then back on When everything is the way you want, click Restore101 102 Installing SoftwareList of Files Auto Run Program Click Twain Driver Software for Using a Network Twain ScannerSystem requirements 103 Click the key of the software to be installed Software for Using the Network Delivery Scanner Function 105 DeskTopBinder V2 Lite Click DeskTopBinder V2 Lite SmartDeviceMonitor 107 Installing SmartDeviceMonitorFollow the instructions on the screen 108 109 Sizes and Weights of recommended OriginalsStandard size Non-standard size 110 When set in the ADFEurope/Asia 111 Originals that Require Special CareOriginals whose size is difficult to auto detect Originals that cannot be set in the ADF 112 Original Orientation 113 Simplex Scanning Duplex Scanning Settings for Print Scan in simplex scanning114 115 Settings for Print Scan in duplex scanning Gently lower the ADF Placing the Original on Exposure Glass116 Lift the ADF Placing the Originals Precautions in placing an original in the ADF117 118 119 Procedure Breakdown 120 Scanning OriginalsClick Select Scanner Driver Click Preview When you want to configure the scanning areaEditing and printing scan files 121 Printing to the Image Scanning Mode RegistrationFunctions of the Twain Driver Automatic Tilt Correction 123 Sending Scan File by E-mail Mail Content When Senders Name Default → Basic Settings → Scanner →125 Original Orientation and Scanning Sides Before Sending Scan DataOriginal Location Mail/Send File standby screen 127 128 While To is highlighted, press Settings Press the 1 keySelecting Destinations and a Subject Selecting Destinations Press the ./* Title key To recall destinations using a titleTo recall all available destinations 129 Selecting a Subject Selecting Cc Destinations130 131 Press Scan Making Scan SettingsTo recall a registered scan settings To configure scan settings manually 133 Press Cancel or OK 134 Selecting a SenderPress Sender 135 Performing Scan OperationStarting a Scan Operation To start with originals in the ADF 136 To start with an original on the exposure glass 137 Checking Transmission Results 138 Sending a Scanned File to a Registered Shared Folder Procedure Breakdown139 140 Selecting a Shared Folder Enter the protection code using the number keys To recall shared folders using a title141 142 Selecting a File Name 143 Enter Custom Send File page appears Using the Enter Custom Send File FunctionInformation to set in File Send group 144 Place originals Press the Start key When everything is the way you want, click OKFile Name 145 146 File names with time Scanned Image Files Sent to Shared FoldersFile Locations File Names 148 File names without time 149 Sending Scan File by Scan to FTP Selecting an FTP Server To recall FTP servers using a title150 151 152 Scanned Image Files Sent to FTP Servers 153 154 155 Sending Scan Files Using Delivery Server 156 Selecting Delivery Destinations 157 158 159 Printing Scanned Image Files About Print Scan Standby Screen About Paper Tray SettingsBefore Printing Scan Data Original Locations 161 162 Printing Scan DataPress the Start key of this ma- chine Specifying the Number of Copies Configuring Print Settings163 164 To recall a registered print settingsTo configure print settings manually Settings PrevMenu Confirming the Print SettingsWhen you are finished, press 165 Selecting a Printer To recall printers using a title While the option you want is Highlighted, press OK Selecting Colour/Black WhiteTo recall all available printers 167 168 Error Indicators Troubleshooting169 Open the ADF 170Open the ADF cover and remove if the original is jammed Lower the green tab and remove if the original is jammed 171 When Scanning is Not Performed as Expected Scanner unit error message When an Error Message Appears172 173 Scan settings error messages Scanned data will be delet 174 Please wait 175 176 Print Scan operation error messages 177 Error messages displayed on the Web Status Monitor 178 Other Problems 179 White Plate White Sheet ADF Exposure Glass Cleaning180 Wipe off the scanner with a dry, soft cloth Cleaning the Document Roller Cleaning the Feed Roller181 182 Cleaning the Document Rolling Unit Moving Over Short Distance Moving and Transporting the Scanner183 184 Transporting the Scanner 185 Disposing of the Scanner When you use a cross network cable Using Wireless LANOutline to Use Wireless LAN Configuring Wireless LAN Settings Press OK Enter 192.168.1.2 with the number keys When you use a hub187 Press the User Tools key on this machine Done for 7.Network Boot If 7.Network Boot is set to188 189 Communication ModeConfiguration → Basic Settings → Password Channel 190 WEP SettingWEP Key and Confirm WEP Key Entered Program Information Mail Address Book Data Format and Device Tag Information191 Edward Key Display About the e-mail address informationType Edward Name 193 TExMTA== Protected PasswordDevice Tag Information Register as Sender When Using this Machine as a Network Twain Scanner How File Size Changes Depending on Scan Area and Resolution194 195 When Binary or Halftone is selected 196 When Gray-scale is selected 197 When 8 colors or 8 colors halftone is selected 198 When 256 colors is selected When 16770K colors is selected When Using this Machine for Sending Scan Data199 200 201 When Color Full Color is selected Special Table Wireless LAN CardOptions Function Expansion Board 203 Specifications 204 205 Software InformationGPL/LGPL Application Software BSD License Application Software Apache Software License, Ver- sion 206 207 Jpeg Software 208 Tiff Software 209 UCD-SNMP SoftwarePart 1 CMU/UCD copyright no- tice BSD like Appendix Expat MD5 Software License Agreement211 Index Means Power ON. b means Power OFF Image Scanner Operating Instructions Take out the scanner main unit Power ConnectionProduct Specifications Space Required for Installing the Scanner Attach the card slot cover that comes with this machine Connecting to a Network