Toshiba DP80F, DP85F INTRODUCTION

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INTRODUCTION

“TOSHIBA Viewer” has been specially designed for use with DP80F/DP85F’s [Multi-Function Peripherals] and TWAIN compatible scanning devices.

Subject to the device with which you are using TOSHIBA Viewer and the configuration of your specific copy of TOSHIBA Viewer, available features of TOSHIBA Viewer

include:

•Scanning hard copy documents using your TWAIN scanner.

•Using your DP80F/DP85F as a printer.

•Using your DP80F/DP85F as a scanner.

•Configuring your DP80F/DP85F from the PC.

•Create or edit the Phone/Fax numbers stored in your DP80F/DP85F from the PC.

•Creating contacts in your TOSHIBA Viewer Phonebooks for frequently used fax numbers and e-mail addresses.

•Creating graphics files in the Unimessage Pro Viewer.

•Storing properties of files in the Unimessage Pro folders to be used with TOSHIBA Viewer’s sophisticated search engine.

•Routing of scanned images using TOSHIBA Viewer’s simple wizard style Routing Rules.

This manual gives instructions on how to install TOSHIBA Viewer and basic information about some of the other functions listed above.

Contents

Main Page NOTICE TO USERS U. S. A. Canada LASER SAFETY INFORMATION CONTENTS INTRODUCTION.......................................................... 10 SETUP ......................................................................... 16 BASIC FUNCTIONS .................................................... 65 INTRODUC- ADVANCED FUNCTIONS ........................................... 112 MULTI-ADDRESS TRANSMISSION (BROADCASTING) ......112 RELAY TRANSMISSION........................................................ 115 POLLING & MAILBOX COMMUNICATIONS......................... 118 MAILBOX (ITU-T Compatible)............................................... 132 LISTS AND REPORTS ................................................ 187 LIST AND REPORT OPTIONS SETTING.............................. 187 TROUBLESHOOTING................................................. 212 USER TEST MODE ...................................................... 228 AUTOMATIC TEST MODE...................................................... 228 Page FEATURES Do not Place the Unit in the Following Envir onments About Power for the Unit Other Remarks When a Power Failure Occurs CARE AND MAINTENANCE Front View INTRODUCTION - FACSIMILE UNIT DESCRIPTIONS Rear View Page - OPERATION PANEL Page Function Keys SETUP - UNPACKING Select a Desirable Location WARNING - FACSIMILE MACHINE INSTALLATION Connecting Your TOSHIBA Facsimile . Bypass Tray Recording Paper Tray Installation Document Support Recording Paper Tray Document Support Installation Bypass Tray Installation - INITIAL PRINTING SUPPLIES INSTALLATION Pull Up the Document Exit Tray Open the Paper Guides Remove the Bypass Recording Paper Installation (Recording Paper Tray) Install the Recording Paper Adjust the Paper Guides Display the Paper Size Menu Replace the Bypass Tray and Document Exit Tray Prepare Recording Paper Sheets Recording Paper Installation (Recording Paper Tray) - continued Recording Paper Installation (Bypass Tray) Optional Tray Cover Recording Paper Installation (Optional Recording Paper Tray) Prepare Recording Paper Sheets Press Down the Paper Pressure Plate Install the Recording Remove the Optional Recording Paper Recording Paper Installation (Optional Recording Paper Tray) - continued Page Drum Unit and Toner Cartridge Installation Prepare a Toner Cartridge Page Toner Cartridge Replacement - PRINTING SUPPLIES REPLACEMENT Prepare a New Toner Cartridge Remove the Toner Cartridge Toner Cartridge Replacement - continued Install the New Toner Cartridge Drum Unit Replacement Drum Unit Replacement - continued Install the New Drum Reset the Drum Counter Page - QUICK START Terminal ID Setting the Terminal ID (Page 42) Transmitting Receiving Sending a Facsimile (Page 93) - USER INTERFACE OPERATION Menu Operation or Keys Used in Menu Operation Character Entry Keys Used in Character Entry Entry Procedure Character Entry - continued Character Correction Replacing Characters Deleting Characters Inserting Characters Initial Setting Summary - INITIAL SETUP Configuration Menu Select the Desired Initial Setting (1-4) Language Selection Language LANGUAGE Menu Date and Time Setting Display the DATE & TIME Menu Enter the Date Data Select the Date Select the Month Date and Time Setting - continued Select the Time Enter the Time Data TERMINAL ID Menu Enter the User ID Terminal ID Setting Terminal ID Setting - continued Dial Type Setting Display the DIAL TYPE Menu Select Your Dial Type Enter the Access Digits - DEVICE CONFIGURATION Configuration Summary Configuration Menu Select the Desired Configuration Setting (01-11) Ringer Volume Adjustment Display the RINGER Alarm Tone Volume Adjustment Display the ALARM Key Touch T one Volume Adjustment Display the KEY TOUCH VOLUME Monitor Volume Adjustment Display the MONITOR Power Saver Operation Display the POWER SAVER Menu Select the Power Saver Mode Select the Super Power Saver Option Enter the Start Time Period Power Saver Operation - continued Select the Printer Power Saver Function Enter the Start Time and End Time Department Code Setting Enable/Disable the Department Code Enter the Master Department Name Department Code Setting - continued Enter the Master Password Enter the Individual Enter the Department Code Password Department Code Maintenance DEPARTMENT CODE Menu Enable/Disable the Enter the Master or Individual Department Code Address Department Code Maintenance - continued Account Codes Setting Select the Function ACCOUNT CODE Line Monitor Default Setting Display the LINE MONITOR Menu Select the Line Monitor Option Receive Interval Setting Operation Display the RECEIVE INTERVAL Menu Enter the Receive Display the SET ECM Menu ECM Default Setting Select the ECM Sort Copy Setting With SORT Function ON With SORT Function OFF Display the SORT COPY Menu Setting Redial (Interval and Counter) Display the REDIAL MODE Menu Enter the Redial Enter the Redial Counter Reception Mode Default Setting Select the Desired Reception Mode Display the Reception Mode Menu Reception Mode Default Setting - continued Enter the FAX Ring Delay Enter the FAX Monitor Time Enter the Pseudo Ring Delay Copy Reduction Setting Display the COPY REDUCTION Menu Select the Copy Reduction BASIC FUNCTIONS - AUTOMATIC TELEPHONE DIALING Abbreviated Dialer Registration Display the ABB. NUMBERS Menu Enter an ABB. Dial When a Preset ABB. Dial Number is Active 5a 5b 5c Enter an Alternate Number (Optional) 9a Number - continued Enter the Location ID Name Select the Communication Option Select Communication Options (Advanced Setup) 9b 9c Transmission Report Line Monitor Speaker Delayed Communications 9f Sub-Address Communication 9g-2 9g-1 Sub-Address Communication - continued 10a Assign the Abbreviated Dial Number to a One Touch Key Use a Preassigned One Touch Key 10b One Touch Dialer Registration Display the ONE TOUCH KEYS Menu Select a One Touch Location When a Preset One Touch is Active Delete the One Touch 5a 5c Change One Touch Information Modify the One Touch 5b 9a Number - continued Enter the Location ID Name Select the Communication Option Select Communication Options (Advanced Setup) 9b 9c Transmission Report Line Monitor Speaker Select Communication Options (Advanced Setup) - continued 9f Sub-Address Communication 9g-1 Sub-Address Communication - continued 9g-3 9g-4 9g-5 Group Number Registration Display the GROUP NUMBERS Menu Enter a Group Number Enter the Group 4c Retain the Existing 4b 4a Cancel the Existing 7a Cancel the Group Number Setting 7b Retain the Group Number Setting Complete Group Station Entries Assign a One Touch Key - continued Document Specifications - TRANSMIT CONFIGURATION Document Loading Remove Attached Items Adjust the Settings Place Document Pages on the Document Support ) Scan Resolution Setting ( Contrast Setting ( Default Setting for Document Mode (Resolution and Contrast) Resolution DOCUMENT MODE Select the Contrast Paper Size for Copying - COPYING With SORT Function ON With SORT Function OFF Copying Procedure Press the COPY Key Display the SORT COPY Menu Select the SORT COPY Option Select the Paper Copying Procedure - continued - DIALING METHODS One Touch Key Dialing One Touch Key Dialing Abbreviated Dialing Press the SPEED DIAL Key Abbreviated Number Press the START Key Tray Alphabet Dialing Press the SPEED DIAL Key Display the Name of the Desired Remote Keypad Dialing File Number and Residual Memory - TRANSMITTING Memory Transmission Memory Transmission Procedure Start Scanning Return to the Standby Mode Memory Transmission - continued Direct Transmission Start Dialing Direct Transmission as Default Setting Line Connection to the Remote Party Direct Transmission as Default Setting - continued Select YES Temporary Direct Transmission Change the Transmission Mode On-hook Transmission (Monitor Speaker Dialing) Pick Up the Handset (Optional) Off-hook Transmission (Optional Handset Dialing) Dial the Facsimile Number Off-hook Transmission (Optional Handset Dialing) - continued External Off-hook Transmission (Transmission Using an External Telephone) Dial on the External Telephone Pick Up the Handset of the External Telephone Redialing Automatic Redialing Manual Redialing Direct Transmission Redial the Remote Redialing - continued Start Redialing Manual Redialing Jobs in Memory Select the Job to be Redialed - RECEIVING FAX/TAD Switching ModeAutomatic Reception Mode TEL/FAX Auto Switching Mode Manual Receiving Mode Selecting the Reception Mode Recording Paper Size - TELEPHONE HANDSET OPERATION (Optional) On-hook Dialing Dial the Remote Pick Up the Handset Replace the Handset Tone Output Redialing or Pick Up the Handset - COMMUNICATION STATUS Current Job Status Communication Journal Continue or Cancel the Job Select YES or NO - CANCELLING A COMMUNICATION JOB Cancelling a Direct Transmission Cancelling a Job Reservation A Document is Being Transmitted Press the STOP Key Display the JOB CANCEL Menu Cancelling a Job Reservation - continued Previous Job in the List ADVANCED FUNCTIONS - MULTI-ADDRESS TRANSMISSION (BROADCASTING) Group Broadcast Transmission Select the Group Location Enter the Group Multi-Key Quick Broadcast Transmission Press the MULTI Enter the Facsimile Number Multi-Key Quick Broadcast Transmission - continued 4b Cancel the Existing Number 4a Retain the Existing Number - RELAY TRANSMISSION Relay Transmission, Relay-Relay Transmission Overview What is a Relay-Relay Transmission? + + Relay Transmission Originating Procedure Select the RELAY REQUEST Relay Transmission Originating Procedure - continued Select the Password - POLLING & MAILBOX COMMUNICATIONS Polling & Mailbox Overview Polling Reservation Polling Reception Polling & Mailbox Overview - Continued Open Mailbox (ITU-T Compatible) Simple & Security Polling Reservation RESERVE Select POLL ONCE BOX Simple & Security Polling Reservation - continued 6a Select SECURITY 6b Select FAX Select SECURITY FAX NBR Multi Mailbox Polling Reservation Select MULTI POLL BOX RESERVE POLLING RESERVE Multi Mailbox Polling Reservation - continued Simple & Secure Polling Dial the Remote Facsimile Simple & Secure Polling - continued Multi-Address Polling Press the MULTI Remote Facsimiles Multi-Address Polling - continued Turnaround Polling Select ON Select TURNAROUND POLL Turnaround Polling - continued Dial the Number of Remote Facsimile Continuous Polling Select PROG. CONT. POLL. Enter the Polling Enter the Start and Stop Time Select the Day of the Week Continuous Polling - continued - MAILBOX (ITU-T Compatible) Setting Up a Mailbox Select SETUP & Select MAILBOX SETUP Select the Mailbox Type Setting Up a Mailbox - continued Select the Password Deleting a Mailbox Select SETUP & Select MAILBOX Deleting a Mailbox - continued NOTE: Sending a Document to a Mailbox (Remote Hub) for Reservation Sending a Document to a Mailbox (Remote Hub) - continued Select SEND TO Reserving a Document to a Mailbox (Local Hub) Reserving a Document to a Mailbox (Local Hub) - continued Retrieving (Polling) a Document from a Mailbox (Remote Hub) Select POLL FROM Retrieving a Document from a Mailbox (Remote Hub) - continued Printing a Document from a Mailbox (Local Hub) Select PRINT Printing a Document from a Mailbox (Local Hub) - continued Cancelling Documents in a Mailbox (Local Hub) Select CANCEL Cancelling Documents in a Mailbox (Local Hub) - continued - ADVANCED TRANSMISSION FUNCTIONS Department Code Access DEPT CODE Standby Menu Account Code Entry Enter an Account Chain Dialing Display the CHAIN DIAL COMM. Menu Enter the Dial MEMORY TX Menu Transmission Mode Default Setting for Memory Transmission Default Setting for Security Transmission SECURITY TX Menu Display the COVER SHEET Menu Enable / Disable the Cover Sheet Include an Image on the Cover Sheet Cover Sheet Registration Select the Recovery Transmit Option Enter the STORED TIME RECOVERY TRANSMIT Menu Setting Recovery Transmission TTI (Transmit Terminal ID) Print Display the TTI Select the TTI Print TTI (Transmit Terminal ID) Print - continued Send after Scan Default Setting Display the SEND AFTER SCAN Menu Full Option Select the Send After Scan Option Select the Document Length Option Document Length Setting PIN Mask Press the CHARGE CODE Key Enter the PIN Secure Reception Access Code Setting Select the SECURE RX Option - ADVANCED RECEPTION FUNCTIONS Enter a New Security Code Secure Reception Access Code Setting - continued Select the SECURE RX Option Secure RX Activation Period Setting Activate the Automatic Secure RX Secure RX Activation Period Setting - continued Set for Each Day Enter the Start and End Time Display MEMORY Reception Option Memory Reception Setting Display the SET RX REDUCTION Menu Reception-Reduction Setting DISCARD Menu Reception-Discard Setting Reverse Order Printing Setting REVERSE ORDER PRINT Menu PRIVILEGED RX Select the Privileged Reception Option Privileged Reception Display the RTI Select the RTI Print RTI (Remote Terminal ID) Print Setting Separator Page SEPARATOR PAGE Select the Facsimile Separator Page Secure RX Temporary Stop Select TEMPORARY STOP Letter Head Paper Setting Display the LETTER HEAD PAPER Menu - ADVANCED PC FUNCTION Select the Tray Security Transmission SECURITY TX Menu - TRANSMISSION OPTIONS Disabling ECM Temporarily Display the SET ECM Menu Select the ECM Dialing with Sub-Address Enter the SUB Display the SUB ADDRESS COMM Dialing with Sub-Address - continued Enter the SEP Sub-Address Entry Enter the PWD Enabling or Disabling Send after Scan Temporarily Display the SEND AFTER SCAN Menu Full Option Select the Send After Scan Option Page Attaching or Printing a Cover Sheet Display the COVER SHEET Menu Enter the Remote Partys Name Attaching or Printing Cover Sheet - continued Enter the Senders Delayed Communication (Time Designation) Enter the Time and Date DELAYED COMM. Priority Transmission PRIORITY TX Menu Sending Recovery Transmission Job Change the Facsimile Number RECOVERY TRANSMIT Menu Cancel the Document Sending Recovery Transmission - continued Low Speed Transmission Select a Speed Display the FAX SPEED Menu Line Monitor Display the LINE MONITOR Menu Setting the Page Count Display the PAGE NUMBER Menu Document Pages Communication Report Print Display the TX LISTS AND REPORTS - LIST AND REPORT OPTIONS SETTING Reception Journal Settings JOURNAL Menu Select the JOURNAL SET KEY DEFAULT Options Reception Journal Settings - continued Display the TX Select the Option for TX REPORT Direct Transmission Repor t Setting Memory Transmission Report Setting MEMORY TX Select the Option for MEMORY TX Multi-Address Report Setting MULTI-ADD Select the Option for MULTI-ADD REPORT Multi-Polling Report Setting MULTI POLL MULTI POLL REPORT Options Relay Originator Report Setting Display the RELAY ORIGINATOR Menu Select the Option for RELAY ORIGINATOR Reception List Settings Select the Job for RECEPTION LIST LOCAL MAILBOX LIST REMOTE MAILBOX LIST RECEPTION LIST - LIST AND REPORT PRINT FORMAT AND PRINTING PROCEDURE Transmission/Reception Journal (Communication Journal) Transmission Report TRANSMISSION REPORT MEMORY TRANSMISSION REPORT Memory Transmission Report Reservation List RESERVATION LIST Multi-Address Transmission Report MULTI TRANSMISSION REPORT Multi-Polling Report MULTI POLLING REPORT RELAY SEND ORIGINATOR TERMINAL REPORT Relay Send Originator Report MAILBOX (OPEN) LIST Mailbox (ITU-T Compatible F-code Communication) List DEPARTMENT CODE LIST Department Control List Preset Dialing Number Lists All of Lists ABBREVIATED TEL NUMBER LIST Abbreviated Dial Number List One Touch Number List ONE TOUCH NUMBER INFORMATION GROUP NUMBER INFORMATION Group Number List ADDRESS BOOK Address Book List FUNCTION LIST Issues a list to confirm the func- tions currently set in this fac- simile unit. Press: Function List Press: Menu List MENU LIST POWER FAILURE LIST Power Failure List TROUBLESHOOTING Error Messages Error Messages - continued Paper Jam Error Codes Error Codes Printed on Reports Error Code Cause How to Correct Transmission Problems Reception Problems Clearing a Document Jam Remove Other Documents Jammed Document Close the Operation Open the Operation Clearing a Recording Paper Jam Documents Pull Up the Document Exit Tray Paper (Bypass Tray) Remove the Bypass Page Pull Up the Paper Guide 11 Paper (Fuser Area) (Paper Feed Area) 10 12 (Paper Exit Area) Return the Document Exit Tray, etc. When the Recorded Image is not Clear... Open the Operation Wipe the Glass Surface and White Plate Document Scanner Cleaning Procedure Wipe the ADF Pad and Rollers Document Scanner Cleaning Procedure - continued Recording Unit Cleaning Procedure Wipe the Paper Pickup Roller, etc. Pull Up the Paper Guide Recording Unit Cleaning Procedure - continued Wipe the Bottom Side of Paper Guide USER TEST MODE - AUTOMATIC TEST MODE AUTO TEST AUTO TEST Display the TEST MODE Menu Select the AUTO - INDIVIDUAL TEST MODE ADF TEST Select the ADF TEST Load the Documents Select the ADF Test Result ADF TEST - continued ADF TEST KEY TEST Select the Key Test KEY TEST Check the Keys Exit the Key Test Mode LED TEST Select the LED TEST LED TEST Check the LCDs LCD TEST Select the LCD TEST LCD TEST Start the LCD Test SPEAKER TEST Select the SPEAKER SPEAKER TEST Check the Speaker Volume SENSOR TEST Select the SWITCH Check the Top Cover Check the Paper Tray SENSOR TEST - continued PRINT TEST Select the TEST PRINT Menu PRINT TEST Select the Print Result Option - TEST RESULT PRINTING a TEST RESULT Select the TEST RESULT Menu REMOTE SERVICE - RDC (Remote Diagnosis Configuration) Service Page SPECIFICATIONS Page Page Page LICENSE AGREEMENT Wordcraft International Limited Unimessage Pro Software Licence Agreement CONDITIONS OF PURCHASE PERMITTED USES CONTENTS INTRODUCTION INSTALLATION AND DEVICE CONFIGURATION Computer Requirements Configuration of the CD-ROM Installing the TOSHIBA Viewer Start the Installation Installation Insert the CD-ROM Type D:\Toshiba Viewer\Setup.exe Page Device Setup Unimessage Pro device wizard appears Select the device driver installation type Page Device Setup - continued Select the Port that your DP80F/ DP85F is connected to Select Yes, install TWAIN components Select Yes, create a printer Page Page DESCRIPTION OF THE FUNCTIONS Description of the Main Welcome Menu Browse Folders Help Find Acquire Print 2a 2b Changing the Device Configuration - continued 3a Edit the device configuration 3b Change the Device settings Load a set file on your hard disk 3c Saving the Device Configuration Saving the Device Configuration - continued Create the new settings file Save new settings 4a Save as a file on your hard disk 4b Add/Edit Phonebook contacts on the DP80F/DP85F 2a Open the Devices folder Change the settings Edit the phonebook Add/Edit Phonebook contacts on the DP80F/DP85F - continued 2b Copy the phonebook settings 2c Saving the Phonebook Create the new phonebook file Save new phonebook Saving the Phonebook - continued Save within TOSHIBA Viewer 3a Save as a file on your hard disk 3b Select Setup, Routing Rules... from the menu Creating a Routing Rules File Scan Scanning with your DP80F/DP85F or other TWAIN compatible scanner Set the scanner settings Click Scan File Scan - continued Select the Scanned pages Scanning with your DP80F/DP85F or other TWAIN compatible scanner - continued Select what you do with the scanned images Double click a scanned image TOSHIBA Viewer GDI Printer Printing from TOSHIBA Viewer UniPad TOSHIBA Viewer GDI Printer - continued Printing from Other Application Select Page Setup... in File menu Click Printer... Select DP80F/DP85F Printer for Name