Canon 700 Series Sending a Confidential Document, Sending a Confidential Document with Speed Dialing

7

Using Confidential Mailboxes

Sending a Confidential Document

Sending a document with a subaddress and password does not ensure that the document will be received as a confidential document. Before your machine sends a document, it cannot confirm that the other party has their machine set up for confidential receiving.

You can use two methods to send a confidential document:

•If you frequently use the confidential sending feature, you can register a telephone number for confidential sending under a one-touch speed dialing key or a coded speed dialing code.

•You can also enter the ITU-T subaddress and password by pressing [Advanced Communication].

Sending a Confidential Document with Speed Dialing

You can register a telephone number for confidential sending under a one-touch speed dialing key or by pressing [Coded Dial] followed by a three digit code.

Check these points before you send a confidential document:

•Contact the other party and ask for the ITU-T subaddress and password they are using for receiving confidential documents.

•The other party’s fax machine does not have to be a Canon fax machine, but make sure the other party’s fax machine supports the use of ITU-T subaddresses and passwords.

•Perform the procedure to register a telephone number for one-touch or coded speed dialing. (See “Setting Up One-Touch Speed Dialing,” on p. 2-6,or “Setting Up Coded Speed Dialing,” on p. 2-15.)

•If the speed dialing keys are already set up, perform the procedure to change the one-touch or coded speed dialing settings. (See “Setting Up One-Touch Speed Dialing,” on p. 2-6,or “Setting Up Coded Speed Dialing,” on p. 2-15.)

•When you set up the speed dialing settings, turn ‘ON’ the OPTIONAL SETTING feature, and select ‘TX TYPE’. Select ‘CONFIDENTIAL TX’, and set the ITU-T subaddress and password for the speed dialing key or code. (See “Setting Up One-Touch Speed Dialing,” on p. 2-6,or “Setting Up Coded Speed Dialing,” on p. 2-15.)

•Confirm that the other party has set up a confidential mailbox with the subaddress you have been given. You must send your document with the correct subaddress, or the other party will not receive your document in their confidential mailbox.

7-12Sending a Confidential Document