Muratec MFX-1300/1700 manual Using department codes, Select Department No 001 0011555

Using department codes

You can keep track of how your machine is used through its department code feature. When the department code setting is activated, the machine reminds each user to enter the department code before sending or polling a document. The Activity Journal then keeps track of fax transactions by department.

After you turn on this setting, assign specific code numbers to your office s fax users and tell them to enter these department codes before sending faxes.

Note: Please note that using this setting may block access to the fax machine.

Entering a department code

Your machine can hold up to 100 separate department codes.

To enter a department code:

1	Press Program key,C,3,0,2, ENTER.Depending upon whether you ve already
	entered a department code, the LCD shows:
		Enter Dept. Code			or	Select Department No
		001:_				001:1555
	Note:		If department code operation is protected (see page 3.56), the fax beeps
			briefly and then returns to standby mode. You will have to turn off the pro-
			tection first, then repeat this step.
2	If you have not entered any codes in your fax, skip to step 4.
	Otherwise, go on to step 3.
3	To enter a new code in a department code list that s already been started, press
	ENTER.The fax will skip to the next empty position in the list.
	Note:		If you want to modify an existing entry in the department code, you first
			clear a department code you want to modify and then enter a new code
			(see Clearing a department code,			right column).
4	Use the numeric keypad to enter the four-digit department code, 0000 9999.
	Here, we ve entered 1555:
		Enter Dept. Code
		001:1555
	To change one digit, press			to move leftor to move right until the cursor is
	under the digit, then use the numeric keypad to enter the correct number.
5	Press ENTER to save the setting.
	To enter another department code, repeat steps 4 5.

To stop entering department codes, press STO P to return to standby mode.

Advanced features

Clearing a department code

1 Press Program key,C,3,0,2, ENTER.The LCD shows:

Select Department No 001:1555

Note: If department code operation is protected (see next page), the fax beeps briefly and then returns to standby mode. You will have to turn off the pro- tection first, then repeat this step.

2 Press3111. or until you see the code you want to clear. Here, we ve selected

Select Department No 005:3111

3 Press CANCEL.The LCD shows:

3111:Erase Dpt. Code Check Enter/Cancel

Note: If you want to quit without erasing the department code you ve selected, press CANCEL.The machine will return to step 2.

4 Press ENTER.The code you selected will be cleared. To clear another department code, repeat steps 2 3.

Ifyou don t want to clear another department code, press STO P to return to standby mode.

Turning the department code setting on and off

1 Press Program key,C,3,0,3, ENTER.The LCD shows:

Dept. Setting	:Off
/	/Enter

Note: If department code operation is protected (see next page), the fax beeps briefly and then returns to standby mode. You will have to turn off the pro- tection first, then repeat this step.

Important:	To turn the department code setting on, at least one department
	code must be existed in your machine.

2 Press or until you see the setting you want.

	Dept. Setting	:On
	/	/Enter
3 Press ENTER.

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