Manuals / Sharp / Computer Equipment / All in One Printer

Sharp MX-M700U, MX-M700N, MX-M550U, MX-M620N, MX-M550N, MX-M620U Document Filing Function, Chapter

Models: MX-M620U MX-M550N MX-M700U MX-M620N MX-M550U MX-M700N

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CHAPTER 7

DOCUMENT FILING

FUNCTION

	Page
OVERVIEW	7-2
● Document filing function	7-2
TO USE THE DOCUMENT FILING FUNCTION	7-4
● A look at the operation panel	7-4
● Saving files	7-4
● Main screen of document filing	7-5
● Document filing icons	7-5
SAVING A DOCUMENT IMAGE FILE	7-6
● Quick File	7-6
● Filing	7-7
● Print jobs	7-9
● Scan Save	7-10
CALLING UP AND USING A FILE	7-13
● Searching for and calling up a saved file	7-13
● Calling up and using a saved file	7-15
SYSTEM SETTINGS	7-24
● Creating, editing, and deleting user names and folders	7-24
ENTERING CHARACTERS	7-29
TROUBLESHOOTING	7-31

7-1

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Sharp MX-M700U, MX-M700N, MX-M550U, MX-M620N, MX-M550N, MX-M620U specifications Document Filing Function, Chapter

Contents

DIGITAL MULTIFUNCTIONAL SYSTEM BEFORE USINGFUNCTIONS5-1 MACHINE MAINTENANCE SPECIFICATIONSFor a complete electrical disconnection, pull out the main plug Trademark acknowledgments Page Part 1 General Information Page OPERATION MANUALS WarrantyINSTALLATION REQUIREMENTS BATTERY DISPOSAL CAUTIONSCAUTIONS Laser InformationCHAPTER 3 PERIPHERAL DEVICES CONTENTSCHAPTER BEFORE USING THE PRODUCT CHAPTER MANAGING THE MACHINECOPYING MACHINE MAINTENANCE FORCHAPTER CONVENIENT COPY FUNCTIONSCHAPTER BEFORE USING THE PRODUCTINTRODUCTION Original and paper sizesThe meaning of R in original and paper size indications 2-sided Copy MAIN FEATURESExposure Adjustments SortErase MAIN FEATURESReduction / Enlargement See pageSee page MAIN FEATURESWhen you have a very large number of originals, the Job BuildCard Shot 2010/APR/4MAIN FEATURES Tab CopyOffset mode CONFIDENTIALMeeting MAIN FEATURESHole punching MAIN FEATURESInserter mode Saddle stitchAuto power shut-off mode Energy saving featuresMAIN FEATURES Preheat mode9 Power switch See page 1-17 Turns the power on and off PART NAMES AND FUNCTIONS1-10 Exterior19 Main power switch See page 1-11Interior 16 Fusing unitNetwork expansion kit MX-NBX1 1-12Other optional equipment PART NAMES AND FUNCTIONSIMAGE SEND key/LINE indicator/DATA indicator 1-13Operation panel 2 Mode select keys and indicatorsSelecting a function Using the touch panel1-14 Touch panelPART NAMES AND FUNCTIONS 1-15Job status screen common to print, scan, fax and Internet fax 2 Mode select key3 PRINT JOB key 1-166 Display switching keys PART NAMES AND FUNCTIONSWhen the Internet fax option is installed TURNING THE POWER ON AND OFF1-17 When the fax option is installed1-18 AUDITING MODEUsing the machine when the auditing mode is enabled 3 When the copy job is finished, press the key LOGOUT keyCHAPTER MANAGING THE MACHINE1 Pull out paper tray 1-tray LOADING PAPERIdentifying the trays Loading paper in paper tray 1 - tray4 Set the paper type 2 Adjust the paper size guide to the paperChanging the paper size in paper tray 1 - tray 3 Gently push tray 1-tray 2 into the machine3 Push in the paper guide so that it locks into place 5 Set the paper type and paper sizeLOADING PAPER 3 Gently push tray 3 into the machine Loading paper in paper trayChanging the paper size in paper tray 1 Pull out paper tray2 Pull out the tray and attach the guide Loading tabbed paperLoading transparency film 1 Take out the tabbed paper guide3 Push the tray firmly all the way into the machine SpecificationsLoading paper in paper tray 5 optional large capacity tray AR-LC6 1 Pull the tray out until it stopsOperation button / Indicator Loading paper in paper tray 5 optional large capacity tray AR-LC7Part names Specifications3 Push the tray firmly all the way into the machine Loading paper in the AR-LC72 Place the paper on the paper table 1 Pull the tray out until it stopsLoading tabbed paper in the bypass tray 5 This completes the procedure for loading paper in the bypass tray2-10 Loading paper in the bypass trayImportant points when using the bypass tray 2-11LOADING PAPER LOADING PAPER 2-12Paper that can be used for automatic two-sided printing 2-13More information on plain paper More information on special media that can be used3 Touch the TRAY SETTINGS key Setting the paper type and paper size1 Press the SYSTEM SETTINGS key 2 Touch the PAPER TRAY SETTINGS key9 Select output functions that can be used with the selected tray 8 Touch the OK key in the size setting screen2-15 User type1 Touchkey. the PAPER TYPE REGISTRATION 5 Touch the EXIT key to exit the programming/editing procedure2-16 Programming and editing paper typesInserter option Setting the paper size when a special size is loaded2-17 Trays 3 and the bypass tray2-18 SYSTEM SETTINGSGeneral procedure for system settings 2 Touch the key of the desired item to display its setting screen7 Touch the OK key 8 Touch the OK key 9 To exit the settings, touch the EXIT key2-19 5 Touch the DATE FORMAT key2-20 About the settingsDefault settings Paper tray settings5 Push the cartridge in until it locks securely in place 2-211 Open the front cover 2 Remove the toner cartridge gently 4 Insert the new toner cartridgeSupply and Consumables STORAGE OF SUPPLIES2-22 GENUINE SUPPLIES Proper storage1 Misfeed in the transport area, fusing area, and exit area See page MISFEED REMOVAL2-23 Misfeed removal guidance2 Remove the misfed paper as shown in the illustrations below Misfeed in the transport area, fusing area, and exit area2-24 1 Remove the duplex unit4 Close the cover of the duplex unit 2-25Misfeed in the duplex unit 2 Open the cover of the duplex unit 3 Remove the misfed paper2 Remove the misfed paper 2-26Misfeed in the paper feed area Misfeed in paper tray 1 - tray3 Open the lower cover on the left side of the machine 2-27Misfeed in paper tray Misfeed in the tray3 Gently close the side cover 4 Remove tray 1 - tray 2-28Misfeed in the bypass tray 1 Removetray. the misfed paper from the bypass6 Open the top cover and remove the misfed paper 2-29Misfeed in the tray 5 AR-LC6 1 Open the side cover 2 Remove the misfed paper3 Gently close the side cover 4 Close the bypass tray 2-30Misfeed in the tray 5 AR-LC7 1 Open the side cover1 Removing misfeeds from each location REMOVING AN ORIGINAL MISFEED2-31 Removing a misfed original from the automatic document feederSolution or cause TROUBLESHOOTING2-32 ProblemSolution or cause 2-33TROUBLESHOOTING ProblemSolution or cause 2-34TROUBLESHOOTING ProblemCHAPTER PERIPHERAL DEVICES1 Tray SpecificationsPart names FINISHER AND SADDLE STITCH FINISHERFINISHER AND SADDLE STITCH FINISHER SuppliesStaple sort mode Sort modeOffset mode Group modeFINISHER AND SADDLE STITCH FINISHER Original orientation when using the staple sort or punch functionHole punching only if a punch module is installed Saddle stitch function only saddle stitch finisher6 CENTRE TRAY key Finishing modes and finisher functionsFINISHER AND SADDLE STITCH FINISHER 1 GROUP key See page6 Insert the cartridge all the way in until it clicks into place Staple cartridge replacement and staple jam removalReplacing the cartridge in the finisher 1 Open the front cover of the finisher3 1 Grasp the grip of the saddle staple holder and pull it out Replacing the cartridge in the saddle stitch finisher1 Open the lower cover of the saddle stitch finisher 2 Slide out the saddle stitch unit carefully toward the front4 Holding the knob, return part A to its original position Removing a staple jam in the finisher2 Holding the knob, lower part A 3 Remove any jammed staples2 Remove the empty staple case Disposal of hole punch scrap when the punch module is installed3-10 Removing a staple jam in the saddle stitch finisherRemoving a misfeed General procedure for the finisher and saddle stitch finisherWhen a saddle stitch finisher is installed 3-1112Close the entrance cover of the saddle stitch unit When a punch module is installed3-12 11Remove the misfed paperTroubleshooting finisher/saddle stitch finisher problems 3-13FINISHER AND SADDLE STITCH FINISHER Part names INSERTER3-14 Specifications3 START key/indicator 3-15Loading paper Manual operation of the inserter3-16 Alarm displayUsing the inserter 2 Press the desired mode key6 Remove the misfed paper 3-17Misfeed removal Misfeed in the inserterTroubleshooting inserter problems 3-18INSERTER 3-19 Standard application setupSHARP OSA APPLICATION COMMUNICATION MODULE MX-AMX21 Touch the Sharp OSA key Operation in OSA modeSelecting the standard application from document filing mode 3-20If login fails External account application setupOperation in external account mode External authentication modePage Part 2 Copier Operation Page CHAPTER MAKING COPIESTotal number of originals that can be Size and weight of acceptableAUTOMATIC DOCUMENT FEEDER Acceptable originalsPLACING ORIGINALS Using the automatic documentUsing the document glass 2 Adjust the original guides to the size of the originalsExample Standard original placement orientationsAutomatic copy image rotation - rotation copying PLACING ORIGINALSORIGINAL Manually setting the scanning sizeCHECKING THE SIZE OF A PLACED ORIGINAL AUTO2 Touch the CUSTOM SIZE key STORING, DELETING, AND USING ORIGINAL SIZESUSING A STORED ORIGINAL SIZE Storing or deleting an original size1-sided copies of 1-sided originals mode is selectedNORMAL COPYING Making copies with the automatic document feeding function2-SIDED COPY 7 Select the desired output mode page8 Use the numeric keys to set the desired number of copies 9 Press the START keySorting copies into sets installedCopy output sort and group NORMAL COPYINGOK BINDING 3 Select the desired copy mode4-10 2 Touch the 2-SIDED COPY key1 Place the original on the document glass. pages 4-3 to 2 Ensure that the 1-sided to 1-sided copy mode is selected4-11 Copying from the document glass6 Press the START key 4-122-SIDED COPY OUTPUT FILE 4 Select9. the desired output mode. pageOUTPUT 4-13Automatic two-sided copying from the document glass SPECIAL MODES 2-SIDED COPY4-14 ADJUSTING THE EXPOSUREAutomatic exposure adjustment Selecting the exposure mode and manually adjusting the exposure level2 Touch the PAPER SELECT key and then select the desired paper size REDUCTION/ENLARGEMENT/ZOOM4-15 Automatic selection auto imageAUTO A4 Manual selection preset copy ratios/zoom4-16 2 Touch the COPY RATIO keyREDUCTION/ENLARGEMENT/ZOOM 4-178 Press the START key 7 Use the numeric keys to set the desired number of copies3 Touch the XY ZOOM key 4-18XY ZOOM X 100 Y4-19 8 Touch the OK key9 If needed, touch the PAPER SELECT key and select the paper size 5 Select the bypass tray SPECIAL PAPERS4-20 4 EXPOSURECHAPTER CONVENIENT COPY FUNCTIONS2 Touchmode. the key for the desired special General procedure for using special functionsSPECIAL MODES 1 Touch the SPECIAL MODES key3 Set the shift amount as needed and touch the OK key Margin shift1 Touch the MARGIN SHIFT key on the special modes screen 2 Select the shift direction1 Touch the ERASE key on the special modes screen 2 Select the desired erase mode3 Adjust the amount of erase and touch the OK key Erase2 Touch the OK key on the special modes screen Dual page copy1 Touch the DUAL PAGE COPY key on the special modes screen 4 Ensure that A4 8-1/2 x 11 size paper is selected3 Select the binding position left binding or right binding 4 Touch the COVER SETTING keyPamphlet copy 1 Touch the PAMPHLET COPY key on the special modes screen12Whenfeeder using the automatic document When using the document glass5 Select whether or not you wish to copy on the cover YES or NO 6 Select the paper tray for the cover5 Touch the READ-END key Job build1 Touch the JOB BUILD key on the special modes screen 3 Place the first set of originals in the document feeder tray. pageSPECIAL MODES Changing the copy settings for each set of originals5 Touch the CHANGE key 7 Touch the READ-END key3 Set the number of copies with the numeric keys 5-10Tandem copy 1 Touch the TANDEM COPY key on the special modes screenSPECIAL MODES 5-11To cancel the tandem copy function, touch the TANDEM COPY key on the special modes screen step 1. The highlighted display will be cancelled 5 Press the START keyAbout the explanations of covers and inserts Preparations for using covers and inserts5-12 Covers/inserts3 Selectpaper. the tray used for the front cover Procedure for inserting front and back cover paper5-13 1 Touch the COVERS/INSERTS key in the special modes screen 2nd screen3 Select the tray used for insertion type A Procedure for adding inserts4 Touch the INSERTION TYPE A SETTING key in the screen of step 5-14CANC 5-1513Press the START key SETTING INSERTION SETTINGS TION SETTING1 Touch the PAGE LAYOUT key 3 When you have finished checking the pages, touch the OK key5-16 Checking, editing, and deleting cover/insert pagesSPECIAL MODES Symbols used for covers and inserts5-17 Examples of covers and inserts5-18 Covers One-sided copying of one-sided originalsSPECIAL MODES 1st page 5-19Covers Two-sided copying of one-sided originals SPECIAL MODES5-20 Covers One-sided copying of Two-sided originalsSPECIAL MODES 1st page 5-21Covers Two-sided copying of two-sided originals SPECIAL MODESSPECIAL MODES 5-22Inserts One-sided copying of one-sided originals Inserts One-sided copying of two-sided originals3 Touch the TRANSPARENCY key 5-23Transparency film with insert sheets 1 Loadtray. transparency film into the bypass8 Touch the outer OK key in the screen of step 5-24Multi shot 7 Set the insertion conditions for the insert paper5 Touch the OK key in the special modes screen 4 Touch the OK key inside OK key on the multi shot setting screen5-25 1 Touch the MULTI SHOT key in the special modes screen 2nd screen1 Touch the BOOK COPY key in the special modes screen 2nd screen 3 Select any desired cover settings5-26 Book copyNormal orderA-E 5-27Tab copy SPECIAL MODES2 If necessary, set the image shift width tab and touch the OK key 5 Select TAB PAPER for the paper type setting5-28 1 Touch the TAB COPY key in the special modes screen 2nd screen2 Touch the CARD SHOT key in the special modes screen 2nd screen 5-29Card shot 1 Touch the PAPER SELECT key and then select the desired paper size6 Follow steps 4 through 5 of Copying from the document glass page 5-304 Touch the outer OK key 5 Place the original on the document glass1 Touch the MIRROR IMAGE key in the special modes screen 3rd screen 5-31Mirror image B/W reverseStamp page 5-32Print menu Date print page1 Touch the PRINT MENU key in the special modes screen 3rd screen Common operation procedure for using the print menu5-33 To display the special modes screen8 Check the print layout if needed page 5 9 Touch the OK key on the print menu setting screen5-34 Printing in combination with other special functions3 Select the date format 5-35Printing the date on copies 2 Touch the DATE key5 Select the desired stamp size 4 Adjust the exposure as needed5-36 Printing a stamp reverse text on copies3 Select the page number format 5-37Printing the page number on copies 2 Touch the PAGE NUMBERING key5-38 9 Touch the OK key10Touch the OK key Page number printing during two-sided copying 9 originals 5-39Examples of page number printing Page number printing during one-sided copying 5 originalsLAST NUMBER 5-40When inserts are not copied on, the page number is not printed FIRST NUMBER5 Touch the OK key 5-41Printing entered text on copies 2 Touch the TEXT key5 Touch the BACK key 5-42Storing text sequences Editing and deleting stored text4 Touch the key of the new position 5-43Checking and changing the print layout 1 Touch the LAYOUT key on the print menu screenStoring a job program STORING, USING AND DELETING JOB PROGRAMS4 Select the copy settings that you wish to store in the job program 5-442 Touch the number key of the desired job program 5-45Calling up a job program Deleting a stored job programINTERRUPTING A COPY RUN 5-461 Touch the INTERRUPT key Page MACHINE MAINTENANCE FOR COPYINGCleaning the document glass and the automatic document feeder CHAPTERCleaning the document glass and the automatic document feeder USER MAINTENANCETROUBLESHOOTING Page CHAPTER DOCUMENT FILING FUNCTIONOVERVIEW Document filing functionData flow Attributes of saved files Quick File folderMain folder Custom folder2 Mode select keys TO USE THE DOCUMENT FILING FUNCTIONA look at the operation panel Saving files1 Message display Displays messages 2 SCAN TO HDD key Document filing iconsMain screen of document filing TO USE THE DOCUMENT FILING FUNCTION3 Presspanel. the START key on the operation SAVING A DOCUMENT IMAGE FILEQuick File 2 Touch the QUICK FILE key in the main screen3 Touch the USER NAME key Filing6 Touch the FILE NAME key 2 Touch the FILE key in the main screen16Presspanel. the START key on the operation 10If needed, select the CONFIDENTIAL checkbox only in copy mode11Touch the PASSWORD key 15Touch the OK key3 Touch the key of the folder that contains the desired file Using a print job file printing, deleting, transmitting, etcPrint jobs 1 Press the DOCUMENT FILING key on the operation panel7 Touch the ORIGINAL key 7-10Scan Save 2 Touch the SCAN TO HDD key16Touch the OK key 11Touch the RESOLUTION key12Touch the key of the desired resolution 7-111 ERASE key see page Using special functions for scan save7-12 SAVING A DOCUMENT IMAGE FILESearching for and calling up a saved file CALLING UP AND USING A FILEProcedure for searching for a file 7-13CALLING UP AND USING A FILE 7-14Searching by file or folder name 8 Touch the FILE OR FOLDER NAME key 9 Touch the START SEARCH key1 Press the DOCUMENT FILING key on the Calling up and using a saved fileGeneral procedure for using a saved file 7-15CALLING UP AND USING A FILE 7-16FILE SELECTION SCREEN 5 Touch the key of the operation that you wish to perform1 PAPER SELECT key 7-17Print CALLING UP AND USING A FILE2 Touch the USER NAME key 4 If a password has been established, touch the PASSWORD key7-18 Batch printingafter printing If the PRINT AND SAVE THE DATA key is 7-19CALLING UP AND USING A FILE 8 Touch the OK keyExample of FAX mode 7-20Send CALLING UP AND USING A FILE2 Touch the key of the desired attribute 7-21Property change 1 Touch the PROPERTY CHANGE key in the operation selection screenDelete 4 Touch the CANCEL key7-22 Move4 To view information on the file, touch the DETAIL key 7-23Calling up and manipulating a file from the job status screen 1 Press the JOB STATUS key2 Touchkey. the DOCUMENT FILING CONTROL 7-24Creating, editing, and deleting user names and folders 3 Touch the key of the operation that you wish to perform1 Touch the USER NAME key 3 Touch the PASSWORD key7-25 Programming a user name1 Touchkey. the AMEND/DELETE USER NAME 3 Enter the 5-digit password with the numeric keys7-26 Editing and deleting a user nameCreating a custom folder 4 Set a password for the folder enter adigit password with the numeric keys 7-271 Touch the AMEND/DELETE CUSTOM FOLDER key 5 When you have finished editing the items, touch the EXIT key7-28 Editing/deleting a custom folderEntering alphabetical characters 9 When finished, touch the OK keyENTERING CHARACTERS 7-297-30 Entering numbers and symbols3 When you have finished entering 2 Enter the desired number or symbol7-31 TROUBLESHOOTINGSAVE THE DATA key Page INDEX SPECIFICATIONSCHAPTER This chapter contains useful information about the machineAutomatic document feeder SPECIFICATIONSSPECIFICATIONS Numerics INDEXPage Large capacity tray AR-LC7 PasswordINDEX Large capacity tray AR-LC6User name INDEXPage BLUE Sonninstraße 3, D-20097 HamburgSHARP ELECTRONICS Europe GmbH GREEN-AND-YELLOW EarthPRINTED IN FRANCE TINSE3587GHZZ