OZ-5600
OPERATION MANUAL
ELECTRONIC ORGANIZER
MODEL
SHARP ELECTRONICS CORPORATION
SHARP CORPORATION
PRINTED IN JAPAN 95G16TTINSE1240PCZZ ➀
Introduction
Contents
Chapter 3 Time Management
Chapter 5 Memo and Outlining
Chapter 6 Desk Accessories
Chapter 7 Money & Account
The Clock Application
Management
Money Tracking application
Added Power
Chapter 8 Features and Utilities for
Chapter 9 Using the Optional
Peripherals
Setting the monthly format
Accessing Secret entries
Setting up the date format
All reset operation
Important things to do
Quick Start
Installing or replacing the batteries
Initializing the Organizer
4. Press or to adjust the LCD contrast to your liking
5. Press ENTER
#Q-3-4
Setting up the Organizer
8. Press ENTER when your city is selected
User’s Preferences
3. MORE CLOCK SETTINGS
4. Press ENTER when finished to store the new entry
Making your first entry in the Tel application
1. Press 2. Press NEW
#Q-8-1
Recording an appointment
Changing an appointment
Entering a To Do item
Using the Calendar views
#Q-12-3
Editing an entry
Deleting an entry
2. Press DEL A confirmation message appears #Q-15-1
3. Press Y to confirm the deletion
Deleting multiple entries
Searching for information anywhere in the Organizer
Finding an entry using Index mode
Copying and pasting text between applications
Using the Calculator
Creating a new Money Tracking account
The type of the account affects the way in which the account is
used. See Chap.7 for an explanation of account types
Entering a new Money Tracking transaction
#Q-21-2 8. Select an optional CATEGORY by pressing ˜ , or type in
Answers to Commonly Asked Questions
Q How can I back up my data?
Q I want to print out my information. What do I need?
switch simply re-starts the Organizer
Page
What Your Organizer Can Do
Chapter 6. Desk Accessories
About this Manual
Chapter 8. Features and Utilities for Added Power
Chapter 1. Getting Started
Chapter 9. Using the Optional Peripherals
Chapter 10. Personalizing Your Organizer
Appendices
Conventions Used in this Manual
∙ Clean the Organizer only with a
Caring for the Organizer
CHAPTER
Getting Started
Display
Part Names and Functions
Numeric keypad
15-pin cable jack
Installing the batteries
Getting the Organizer Up and Running
Insert the two batteries on top of the ribbon tab
Initializing
Setting up the Organizer after Initialization
Setting the Owner’s Information
Welcome messages and instructions
Setting the Clock
Setting the User’s Preferences
Tel/User File Templates
User File Templates
Setting the Start-up Display
Setting the Password and Locking the Organizer
Setting the World City
To start working with the Organizer
Turning the Organizer on and off
Setting the LCD contrast to suit various lighting conditions
Backlight
Auto power off
Turning off the initial display
Turning the key beep on and off
To turn off the initial message
Menu operations
Getting to Know Your Organizer
Applications
Pop-up menus
The keyboard
Display symbols
BATT
CAPS
Built-in help and other messages
When built-in help is not available
How to use built-in Help
Page
General Operation
Opening an Application
CHAPTER
Selecting the Display Modes
Index mode
Edit mode
View mode
Cursor
Indicates the selected field
Creating a New Entry
Name John Smith Tel Fax Address 123 Main Street, Mahwah, NJ
6. Type in 201-529-9695 FAX
Editing an Existing Entry
Editing Techniques
Fields
Typing in text
The cursor
Symbols
Letters lower-case and upper-case
Inserting and overwriting text
Moving around the display
Deleting text
Working with blocks of text
Scrolling the display
Using Index mode
Using keywords
Finding Specific Entries in Your Organizer
By date
Deleting entries using the application menu
Deleting Entries
Deleting single entries
Checking the Time and Date
Checking the Memory
The TOOLS Menu - the Organizer’s Basic Utilities
The Calendar Application
Time Management
Selecting a Calendar view
CHAPTER
The Monthly view Monthly Goals display
The Monthly view
The Weekly view
The Daily view
Finding entries using the Calendar views
Selecting a date
Making new Schedule, To Do and Ann entries
The Calendar application menu
Making new entries
The Schedule Application
October 31
830 p.m. - 1200 a.m
Moving appointments and editing entries
Finding Schedule entries
Using Index mode
Using the Calendar view
Deleting entries
Deleting single entries
Deleting all entries
Selecting a specific date
Making entries for recurring and extended events
Deletion of entries over a specific period
Work day
Daily
Weekly
Bi-weekly
March 16
Setting a Schedule alarm
100 - 200 pm
Lunch with Sally
The Schedule application menu
The To Do Application
Clearing a set alarm
Making new entries
Description Prepare Alpha project proposal for John
Assigning priority to entries
project proposal for John
Assigning due dates to entries
Sales report
Finding entries using Index mode
Mar 10
2. Type Sales report
Using keywords
Controlling how the Calendar displays To Do information
Editing entries
Checking off completed entries
Checking off entries using the Calendar
Call Frank re Alpha Project
Using categories
Mar 15
Phone Call
Alpha Project ˜
Assigning categories using the category list
Updating the Category list
Accessing the To Do entries by category
Deleting single entries
Deleting To Do entries
Deleting To Do entries by type
Deleting To Do entries by Category
Deleting all To Do entries
The To Do application menu
Making new entries
The Ann Anniversary Application
Sally’s Birthday
The second Sunday in May
Using Index mode
Finding entries
Using the Calendar view
Using keywords
Deleting Ann entries
Editing Ann entries
Deleting single entries
Deleting all entries
Selects ANN 1 file or ANN
The Ann application menu
file see p.91
deletion see p.92
Page
Creating Your Own Database
The Tel and User File Applications
CHAPTER
Creating new entries
Selecting a file
The three User File directories are set up automatically as follows
Finding entries
Using Index mode
Using keywords
Editing entries
The Tel application menu
Deleting file entries
The User File application menu
Deleting single entries
Customizing the Tel and User File Applications
Changing file names
Configuring fields
used in this file
Current field names
Modifying the Index sort order
Customizing the Index display
Modifying the templates
The Memo Application
Memo and Outlining
Creating documents
CHAPTER
Finding entries
This shouldn’t cause any delay in our production schedules Sincerely
May 10 Mr. Frank Smith Chairman
Dear Mr. Smith
Deleting Memo entries
Editing Memo entries
Using keywords
Deleting single entries
Deleting all entries
Changing the way text is displayed
Turning word wrap on and off
The Outline Application
The Memo application menu
Creating an outline
topic can contain up to 2,048 characters
Displaying full topics
Locating outlines
Using Index mode to find an outline
Using keywords
Selecting topics
Revising outlines
Editing text
Adding new topics
Joining two topics into one
Moving topics
Deleting Outline topics
Splitting one topic into two
Deleting an outline
Deleting all outlines
Using subtopics children
Collapsing families
Entering subtopics
Restructuring families
Expanding families
The Outline application menu
Using the arithmetic calculator
Desk Accessories
The Calc Calculator Application
CHAPTER
Performing calculations
The paperless printer
Checking intermediate results
Inserting new figures
Changing part of a calculation
Deleting a line
Calculating dates
Calculating the number of days between two dates
Calculating a date by specifying a number of days
Transferring data from an application entry into Calc
Using the Calculator with other applications
Cost/Selling price/Markup and Cost/Selling price/Margin calculations
When E appears
Re-calculating using different values
Setting the number of decimal places
Calculation examples
The Calc application menu
Changing the Local city
The Clock Application
Setting the time and date
Checking the time in a city
Adding a User-defined city
Daylight Saving Time DST
Setting daily alarms
Assigning DST to a city
Enabling and disabling DST
Turning alarms on and off
Disabling all alarms
alarms are indicated as set or unset in the
Sets and controls up to five alarms to sound daily see p.130
The Clock application menu
Turns all DST settings on or off
#6-2-9 Display
Money Tracking application
Money & Account Management
What it can do
Introducing Money Tracking concepts
Things to Know about Money Tracking
Setting up Money Tracking accounts
5. Press ˜
Viewing account information
Editing or viewing account details
Entering Money Tracking transactions
The ACCOUNT LIST is displayed
9. Enter the optional CATEGORY for the transaction by
Viewing account transactions
Editing/updating existing transactions Edit mode
Displaying transactions in detail View mode
Listing all transactions
A closer look at Money Tracking transactions
CANCEL
Using the Filter to display selected transactions
The TURN ON FILTER window appears
Canceling an active Filter
Using the pre-defined Categories
About Categories
Editing Category names
Adding your own Categories
Using Categories
The SPLIT function
Creating a SPLIT transaction
#7-1-13
Automatic transfers
+ If you pass the CHECKING account by mistake, press
to confirm the transaction should be
Making a transfer for a SPLIT transaction
Account balancing & reconciliation
Performing account balancing
Marking transactions as CLEARED
Postponing the ACCOUNT BALANCING procedure
Balancing the account and reconciling the transactions
Handling unbalanced accounts
Removing transactions after account balancing
When the Organizer is Locked
Deleting Money Tracking entries
Deleting all transactions within an account
Deleting Filtered transactions
Deleting all transactions
Deleting all Money Tracking accounts
Deleting all categories
Money Tracking application menu
Copying or Moving Blocks of Text
Features and Utilities for Added Power
CHAPTER
Copying or Moving Entries
The Time Stamp and Date Stamp Functions
The Word Key
Defining your words or phrases
Inserting a word or phrase
Editing a word or phrase
The Filter Function
Deleting a word or phrase
Turning the Filter on
Deleting filtered entries
Turning the Filter off
In the Schedule, Money Tracking, Memo, Tel, or User File applications
Special Characters
˜ ` ´
Using the Optional Peripherals
The Peripherals Menu
CHAPTER
Printing from the Organizer
Setting printer emulation
Printing the current display
Printing a single entry
Printing a specified group of To Do entries
Printing Schedule entries for specific periods
Printing all entries
In the To Do application
Transferable data and
Transferring Data
Transfer device
direction of transfer
Initial set-up
Transferring between OZ-5600 Organizers
Transferring all entries in an application
Transferring single entries
Initial set-up
Exchanging data with other Organizers
Transferring data
Removing entries from the IN BOX
The IN BOX and IN BOX VIEWER
Assigning entries to the IN BOX from applications
To remove all entries in the IN BOX select
To delete all entries from the IN BOX and from
Exchanging Information with a Personal Computer
Points to remember when using peripherals
Page
The Start-Up Display
Personalizing Your Organizer
Selecting the start-up display
CHAPTER
Responses to the start-up display
Setting the Owner’s Information
Turning on the Lock
Locking the Organizer
Marking/unmarking entries as Secret
Accessing Secret entries
Changing or deleting the password
If you forget your password
Automatic Relocking
Setting the monthly format
Setting up the default Calendar view
Changing the Calendar Display Format
Selecting the Bold display font
Setting up the date format
C. Troubleshooting D. Battery Replacement E. Specifications
A. List of Key Notations B. Resetting the Organizer
Appendices
A. List of Key Notations
Page
EDIT
Page
CAPS
SPACE
WORD
SMBL
B. Resetting the Organizer
SEND
ENTER
All reset operation
C. Troubleshooting
D. Battery Replacement
General guidelines
Replacing the operating batteries
If nothing happens when you press ON
Replacing the memory backup battery
If nothing happens when you press ON
E. Specifications
Calculator
Clock
Common
Peripherals and data transfer interface
Dimensions
Index
Page
Page
Page
Page
Transactions see under Money Tracking
Deleting words/phrases 165 Registering words/phrases