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Sharp OZ-5600 operation manual Operation Manual, Electronic Organizer, Model

Models: OZ-5600

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MODEL

®

MODEL

OZ-5600

ELECTRONIC ORGANIZER

OPERATION MANUAL

Quick Start	8
Getting Started	41
General Operation	55
Time Management	69
Creating Your Own Database	95
Memo and Outlining	103
Desk Accessories	117
Money & Account Management	133
Features and Utilities for
Added Power	161
Using the Optional Peripherals	169
Personalizing Your Organizer	183
Appendices	191

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Sharp OZ-5600 operation manual Operation Manual, Electronic Organizer, Model

Contents

OZ-5600 OPERATION MANUALELECTRONIC ORGANIZER MODELSHARP CORPORATION SHARP ELECTRONICS CORPORATIONPRINTED IN JAPAN 95G16TTINSE1240PCZZ ➀ Introduction Contents Chapter 3 Time Management Chapter 5 Memo and Outlining Chapter 6 Desk AccessoriesChapter 7 Money & Account The Clock ApplicationManagement Money Tracking applicationAdded Power Chapter 8 Features and Utilities forChapter 9 Using the Optional PeripheralsSetting the monthly format Accessing Secret entriesSetting up the date format All reset operationImportant things to do Quick StartInstalling or replacing the batteries Initializing the Organizer 5. Press ENTER 4. Press or to adjust the LCD contrast to your liking#Q-3-4 Setting up the Organizer 8. Press ENTER when your city is selected User’s Preferences 3. MORE CLOCK SETTINGS 4. Press ENTER when finished to store the new entry Making your first entry in the Tel application1. Press 2. Press NEW #Q-8-1Recording an appointment Changing an appointment Entering a To Do item Using the Calendar views #Q-12-3 Editing an entry 2. Press DEL A confirmation message appears #Q-15-1 Deleting an entry3. Press Y to confirm the deletion Deleting multiple entries Searching for information anywhere in the Organizer Finding an entry using Index mode Copying and pasting text between applications Using the Calculator The type of the account affects the way in which the account is Creating a new Money Tracking accountused. See Chap.7 for an explanation of account types Entering a new Money Tracking transaction #Q-21-2 8. Select an optional CATEGORY by pressing ˜ , or type in Answers to Commonly Asked Questions Q How can I back up my data? Q I want to print out my information. What do I need?switch simply re-starts the Organizer Page What Your Organizer Can Do Chapter 6. Desk Accessories About this ManualChapter 8. Features and Utilities for Added Power Chapter 1. Getting StartedChapter 10. Personalizing Your Organizer Chapter 9. Using the Optional PeripheralsAppendices Conventions Used in this Manual ∙ Clean the Organizer only with a Caring for the OrganizerCHAPTER Getting StartedDisplay Part Names and FunctionsNumeric keypad 15-pin cable jackGetting the Organizer Up and Running Installing the batteriesInsert the two batteries on top of the ribbon tab Initializing Setting the Owner’s Information Setting up the Organizer after InitializationWelcome messages and instructions Setting the Clock Tel/User File Templates Setting the User’s PreferencesUser File Templates Setting the Start-up Display Setting the World City Setting the Password and Locking the OrganizerTo start working with the Organizer Turning the Organizer on and off Setting the LCD contrast to suit various lighting conditionsBacklight Auto power offTurning the key beep on and off Turning off the initial displayTo turn off the initial message Menu operations Getting to Know Your OrganizerApplications Pop-up menusThe keyboard Display symbolsBATT CAPSWhen built-in help is not available Built-in help and other messagesHow to use built-in Help Page Opening an Application General OperationCHAPTER Selecting the Display Modes Index modeEdit mode View modeCursor Indicates the selected fieldName John Smith Tel Fax Address 123 Main Street, Mahwah, NJ Creating a New Entry6. Type in 201-529-9695 FAX Editing Techniques Editing an Existing EntryFields Typing in text The cursorSymbols Letters lower-case and upper-caseInserting and overwriting text Moving around the displayDeleting text Working with blocks of textScrolling the display Using keywords Using Index modeFinding Specific Entries in Your Organizer By date Deleting Entries Deleting entries using the application menuDeleting single entries Checking the Time and Date Checking the Memory The TOOLS Menu - the Organizer’s Basic Utilities The Calendar Application Time ManagementSelecting a Calendar view CHAPTERThe Monthly view Monthly Goals display The Monthly viewThe Weekly view The Daily viewSelecting a date Finding entries using the Calendar viewsMaking new Schedule, To Do and Ann entries The Calendar application menu Making new entries The Schedule ApplicationOctober 31 830 p.m. - 1200 a.mMoving appointments and editing entries Finding Schedule entriesUsing Index mode Using the Calendar viewDeleting single entries Deleting entriesDeleting all entries Making entries for recurring and extended events Selecting a specific dateDeletion of entries over a specific period Work day DailyWeekly Bi-weeklyMarch 16 Setting a Schedule alarm100 - 200 pm Lunch with SallyThe Schedule application menu The To Do ApplicationClearing a set alarm Making new entriesDescription Prepare Alpha project proposal for John Assigning priority to entriesproject proposal for John Assigning due dates to entriesSales report Finding entries using Index modeMar 10 2. Type Sales reportUsing keywords Controlling how the Calendar displays To Do informationChecking off completed entries Editing entriesChecking off entries using the Calendar Call Frank re Alpha Project Using categoriesMar 15 Phone CallAlpha Project ˜ Assigning categories using the category listUpdating the Category list Accessing the To Do entries by categoryDeleting single entries Deleting To Do entriesDeleting To Do entries by type Deleting To Do entries by CategoryDeleting all To Do entries The To Do application menuMaking new entries The Ann Anniversary ApplicationSally’s Birthday The second Sunday in MayUsing Index mode Finding entriesUsing the Calendar view Using keywordsDeleting Ann entries Editing Ann entriesDeleting single entries Deleting all entriesSelects ANN 1 file or ANN The Ann application menufile see p.91 deletion see p.92Page The Tel and User File Applications Creating Your Own DatabaseCHAPTER Creating new entries Selecting a fileThe three User File directories are set up automatically as follows Finding entriesUsing keywords Using Index modeEditing entries The Tel application menu Deleting file entriesThe User File application menu Deleting single entriesCustomizing the Tel and User File Applications Changing file namesused in this file Configuring fieldsCurrent field names Modifying the Index sort order Customizing the Index displayModifying the templates The Memo Application Memo and OutliningCreating documents CHAPTERFinding entries This shouldn’t cause any delay in our production schedules SincerelyMay 10 Mr. Frank Smith Chairman Dear Mr. SmithDeleting Memo entries Editing Memo entriesUsing keywords Deleting single entriesDeleting all entries Changing the way text is displayedTurning word wrap on and off The Outline ApplicationThe Memo application menu Creating an outlinetopic can contain up to 2,048 characters Displaying full topics Locating outlinesUsing Index mode to find an outline Using keywordsSelecting topics Revising outlinesEditing text Adding new topicsJoining two topics into one Moving topicsSplitting one topic into two Deleting Outline topicsDeleting an outline Deleting all outlines Using subtopics childrenCollapsing families Entering subtopicsRestructuring families Expanding familiesThe Outline application menu Using the arithmetic calculator Desk AccessoriesThe Calc Calculator Application CHAPTERPerforming calculations The paperless printerInserting new figures Checking intermediate resultsChanging part of a calculation Deleting a line Calculating datesCalculating the number of days between two dates Calculating a date by specifying a number of daysTransferring data from an application entry into Calc Using the Calculator with other applicationsCost/Selling price/Markup and Cost/Selling price/Margin calculations When E appearsRe-calculating using different values Setting the number of decimal placesCalculation examples The Calc application menu Changing the Local city The Clock ApplicationSetting the time and date Checking the time in a city Adding a User-defined city Daylight Saving Time DST Setting daily alarmsAssigning DST to a city Enabling and disabling DSTDisabling all alarms Turning alarms on and offalarms are indicated as set or unset in the Sets and controls up to five alarms to sound daily see p.130 The Clock application menuTurns all DST settings on or off #6-2-9 DisplayMoney Tracking application Money & Account ManagementWhat it can do Introducing Money Tracking conceptsThings to Know about Money Tracking Setting up Money Tracking accounts 5. Press ˜ Editing or viewing account details Viewing account informationEntering Money Tracking transactions The ACCOUNT LIST is displayed 9. Enter the optional CATEGORY for the transaction by Viewing account transactions Editing/updating existing transactions Edit mode Displaying transactions in detail View modeA closer look at Money Tracking transactions Listing all transactionsCANCEL Using the Filter to display selected transactions The TURN ON FILTER window appears Using the pre-defined Categories Canceling an active FilterAbout Categories Editing Category names Adding your own CategoriesThe SPLIT function Using CategoriesCreating a SPLIT transaction #7-1-13 Automatic transfers + If you pass the CHECKING account by mistake, press to confirm the transaction should be Making a transfer for a SPLIT transactionPerforming account balancing Account balancing & reconciliationMarking transactions as CLEARED Postponing the ACCOUNT BALANCING procedure Balancing the account and reconciling the transactions Handling unbalanced accounts Removing transactions after account balancing When the Organizer is LockedDeleting Money Tracking entries Deleting Filtered transactions Deleting all transactions within an accountDeleting all transactions Deleting all Money Tracking accounts Deleting all categoriesMoney Tracking application menu Features and Utilities for Added Power Copying or Moving Blocks of TextCHAPTER Copying or Moving Entries The Time Stamp and Date Stamp Functions Defining your words or phrases The Word KeyInserting a word or phrase Editing a word or phrase The Filter FunctionDeleting a word or phrase Turning the Filter onDeleting filtered entries Turning the Filter offIn the Schedule, Money Tracking, Memo, Tel, or User File applications Special Characters˜ ` ´ The Peripherals Menu Using the Optional PeripheralsCHAPTER Printing from the Organizer Setting printer emulationPrinting a single entry Printing the current displayPrinting a specified group of To Do entries Printing all entries Printing Schedule entries for specific periodsIn the To Do application Transferable data and Transferring DataTransfer device direction of transferInitial set-up Transferring between OZ-5600 OrganizersTransferring all entries in an application Transferring single entriesInitial set-up Exchanging data with other OrganizersTransferring data Removing entries from the IN BOX The IN BOX and IN BOX VIEWERTo remove all entries in the IN BOX select Assigning entries to the IN BOX from applicationsTo delete all entries from the IN BOX and from Exchanging Information with a Personal Computer Points to remember when using peripherals Page The Start-Up Display Personalizing Your OrganizerSelecting the start-up display CHAPTERResponses to the start-up display Setting the Owner’s Information Turning on the Lock Locking the OrganizerMarking/unmarking entries as Secret Accessing Secret entriesIf you forget your password Changing or deleting the passwordAutomatic Relocking Setting up the default Calendar view Setting the monthly formatChanging the Calendar Display Format Selecting the Bold display font Setting up the date formatC. Troubleshooting D. Battery Replacement E. Specifications A. List of Key Notations B. Resetting the OrganizerAppendices A. List of Key NotationsPage EDIT Page CAPS SPACEWORD SMBLSEND B. Resetting the OrganizerENTER All reset operation D. Battery Replacement C. TroubleshootingGeneral guidelines Replacing the operating batteries If nothing happens when you press ON Replacing the memory backup batteryIf nothing happens when you press ON Calculator E. SpecificationsClock Common Peripherals and data transfer interfaceDimensions Index Page Page Page Page Transactions see under Money Tracking Deleting words/phrases 165 Registering words/phrases