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Sharp OZ-5600 Using the Optional Peripherals, Personalizing Your Organizer, Appendices

Models: OZ-5600

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Chapter 9. Using the Optional Peripherals

Explains how to print using the Organizer and how to transfer data to and from other Organizers (including previous models).

Chapter 10. Personalizing Your Organizer

Explains how to change the opening display and Calendar display format, and how to use the Secret function as well as the password security.

Appendices

AList of Key Notations

BResetting the Organizer

CTroubleshooting

DBattery Replacement

ESpecifications

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Sharp OZ-5600 operation manual Using the Optional Peripherals, Personalizing Your Organizer, Appendices

Contents

OPERATION MANUAL OZ-5600ELECTRONIC ORGANIZER MODELSHARP CORPORATION SHARP ELECTRONICS CORPORATIONPRINTED IN JAPAN 95G16TTINSE1240PCZZ ➀ Introduction Contents Chapter 3 Time Management Chapter 6 Desk Accessories Chapter 5 Memo and OutliningThe Clock Application Chapter 7 Money & AccountManagement Money Tracking applicationChapter 8 Features and Utilities for Added PowerChapter 9 Using the Optional PeripheralsAccessing Secret entries Setting the monthly formatSetting up the date format All reset operationQuick Start Important things to doInstalling or replacing the batteries Initializing the Organizer 5. Press ENTER 4. Press or to adjust the LCD contrast to your liking#Q-3-4 Setting up the Organizer 8. Press ENTER when your city is selected User’s Preferences 3. MORE CLOCK SETTINGS Making your first entry in the Tel application 4. Press ENTER when finished to store the new entry1. Press 2. Press NEW #Q-8-1Recording an appointment Changing an appointment Entering a To Do item Using the Calendar views #Q-12-3 Editing an entry 2. Press DEL A confirmation message appears #Q-15-1 Deleting an entry3. Press Y to confirm the deletion Deleting multiple entries Searching for information anywhere in the Organizer Finding an entry using Index mode Copying and pasting text between applications Using the Calculator The type of the account affects the way in which the account is Creating a new Money Tracking accountused. See Chap.7 for an explanation of account types Entering a new Money Tracking transaction #Q-21-2 8. Select an optional CATEGORY by pressing ˜ , or type in Answers to Commonly Asked Questions Q I want to print out my information. What do I need? Q How can I back up my data?switch simply re-starts the Organizer Page What Your Organizer Can Do About this Manual Chapter 6. Desk AccessoriesChapter 8. Features and Utilities for Added Power Chapter 1. Getting StartedChapter 10. Personalizing Your Organizer Chapter 9. Using the Optional PeripheralsAppendices Conventions Used in this Manual Caring for the Organizer ∙ Clean the Organizer only with aGetting Started CHAPTERPart Names and Functions DisplayNumeric keypad 15-pin cable jackGetting the Organizer Up and Running Installing the batteriesInsert the two batteries on top of the ribbon tab Initializing Setting the Owner’s Information Setting up the Organizer after InitializationWelcome messages and instructions Setting the Clock Tel/User File Templates Setting the User’s PreferencesUser File Templates Setting the Start-up Display Setting the World City Setting the Password and Locking the OrganizerTo start working with the Organizer Setting the LCD contrast to suit various lighting conditions Turning the Organizer on and offBacklight Auto power offTurning the key beep on and off Turning off the initial displayTo turn off the initial message Getting to Know Your Organizer Menu operationsApplications Pop-up menusDisplay symbols The keyboardBATT CAPSWhen built-in help is not available Built-in help and other messagesHow to use built-in Help Page Opening an Application General OperationCHAPTER Index mode Selecting the Display ModesView mode Edit modeCursor Indicates the selected fieldName John Smith Tel Fax Address 123 Main Street, Mahwah, NJ Creating a New Entry6. Type in 201-529-9695 FAX Editing Techniques Editing an Existing EntryFields The cursor Typing in textSymbols Letters lower-case and upper-caseMoving around the display Inserting and overwriting textDeleting text Working with blocks of textScrolling the display Using keywords Using Index modeFinding Specific Entries in Your Organizer By date Deleting Entries Deleting entries using the application menuDeleting single entries Checking the Time and Date Checking the Memory The TOOLS Menu - the Organizer’s Basic Utilities Time Management The Calendar ApplicationSelecting a Calendar view CHAPTERThe Monthly view The Monthly view Monthly Goals displayThe Daily view The Weekly viewSelecting a date Finding entries using the Calendar viewsMaking new Schedule, To Do and Ann entries The Calendar application menu The Schedule Application Making new entriesOctober 31 830 p.m. - 1200 a.mFinding Schedule entries Moving appointments and editing entriesUsing Index mode Using the Calendar viewDeleting single entries Deleting entriesDeleting all entries Making entries for recurring and extended events Selecting a specific dateDeletion of entries over a specific period Daily Work dayWeekly Bi-weeklySetting a Schedule alarm March 16100 - 200 pm Lunch with SallyThe To Do Application The Schedule application menuClearing a set alarm Making new entriesAssigning priority to entries Description Prepare Alpha project proposal for Johnproject proposal for John Assigning due dates to entriesFinding entries using Index mode Sales reportMar 10 2. Type Sales reportControlling how the Calendar displays To Do information Using keywordsChecking off completed entries Editing entriesChecking off entries using the Calendar Using categories Call Frank re Alpha ProjectMar 15 Phone CallAssigning categories using the category list Alpha Project ˜Accessing the To Do entries by category Updating the Category listDeleting To Do entries Deleting single entriesDeleting To Do entries by type Deleting To Do entries by CategoryThe To Do application menu Deleting all To Do entriesThe Ann Anniversary Application Making new entriesSally’s Birthday The second Sunday in MayFinding entries Using Index modeUsing the Calendar view Using keywordsEditing Ann entries Deleting Ann entriesDeleting single entries Deleting all entriesThe Ann application menu Selects ANN 1 file or ANNfile see p.91 deletion see p.92Page The Tel and User File Applications Creating Your Own DatabaseCHAPTER Selecting a file Creating new entriesThe three User File directories are set up automatically as follows Finding entriesUsing keywords Using Index modeEditing entries Deleting file entries The Tel application menuThe User File application menu Deleting single entriesChanging file names Customizing the Tel and User File Applicationsused in this file Configuring fieldsCurrent field names Customizing the Index display Modifying the Index sort orderModifying the templates Memo and Outlining The Memo ApplicationCreating documents CHAPTERThis shouldn’t cause any delay in our production schedules Sincerely Finding entriesMay 10 Mr. Frank Smith Chairman Dear Mr. SmithEditing Memo entries Deleting Memo entriesUsing keywords Deleting single entriesChanging the way text is displayed Deleting all entriesThe Outline Application Turning word wrap on and offThe Memo application menu Creating an outlinetopic can contain up to 2,048 characters Locating outlines Displaying full topicsUsing Index mode to find an outline Using keywordsRevising outlines Selecting topicsEditing text Adding new topicsMoving topics Joining two topics into oneSplitting one topic into two Deleting Outline topicsDeleting an outline Using subtopics children Deleting all outlinesEntering subtopics Collapsing familiesExpanding families Restructuring familiesThe Outline application menu Desk Accessories Using the arithmetic calculatorThe Calc Calculator Application CHAPTERThe paperless printer Performing calculationsInserting new figures Checking intermediate resultsChanging part of a calculation Calculating dates Deleting a lineCalculating the number of days between two dates Calculating a date by specifying a number of daysUsing the Calculator with other applications Transferring data from an application entry into CalcWhen E appears Cost/Selling price/Markup and Cost/Selling price/Margin calculationsSetting the number of decimal places Re-calculating using different valuesCalculation examples The Calc application menu The Clock Application Changing the Local citySetting the time and date Checking the time in a city Adding a User-defined city Setting daily alarms Daylight Saving Time DSTAssigning DST to a city Enabling and disabling DSTDisabling all alarms Turning alarms on and offalarms are indicated as set or unset in the The Clock application menu Sets and controls up to five alarms to sound daily see p.130Turns all DST settings on or off #6-2-9 DisplayMoney & Account Management Money Tracking applicationWhat it can do Introducing Money Tracking conceptsThings to Know about Money Tracking Setting up Money Tracking accounts 5. Press ˜ Editing or viewing account details Viewing account informationEntering Money Tracking transactions The ACCOUNT LIST is displayed 9. Enter the optional CATEGORY for the transaction by Viewing account transactions Displaying transactions in detail View mode Editing/updating existing transactions Edit modeA closer look at Money Tracking transactions Listing all transactionsCANCEL Using the Filter to display selected transactions The TURN ON FILTER window appears Using the pre-defined Categories Canceling an active FilterAbout Categories Adding your own Categories Editing Category namesThe SPLIT function Using CategoriesCreating a SPLIT transaction #7-1-13 Automatic transfers + If you pass the CHECKING account by mistake, press Making a transfer for a SPLIT transaction to confirm the transaction should bePerforming account balancing Account balancing & reconciliationMarking transactions as CLEARED Postponing the ACCOUNT BALANCING procedure Balancing the account and reconciling the transactions Handling unbalanced accounts When the Organizer is Locked Removing transactions after account balancingDeleting Money Tracking entries Deleting Filtered transactions Deleting all transactions within an accountDeleting all transactions Deleting all categories Deleting all Money Tracking accountsMoney Tracking application menu Features and Utilities for Added Power Copying or Moving Blocks of TextCHAPTER Copying or Moving Entries The Time Stamp and Date Stamp Functions Defining your words or phrases The Word KeyInserting a word or phrase The Filter Function Editing a word or phraseDeleting a word or phrase Turning the Filter onTurning the Filter off Deleting filtered entriesSpecial Characters In the Schedule, Money Tracking, Memo, Tel, or User File applications˜ ` ´ The Peripherals Menu Using the Optional PeripheralsCHAPTER Setting printer emulation Printing from the OrganizerPrinting a single entry Printing the current displayPrinting a specified group of To Do entries Printing all entries Printing Schedule entries for specific periodsIn the To Do application Transferring Data Transferable data andTransfer device direction of transferTransferring between OZ-5600 Organizers Initial set-upTransferring single entries Transferring all entries in an applicationExchanging data with other Organizers Initial set-upTransferring data The IN BOX and IN BOX VIEWER Removing entries from the IN BOXTo remove all entries in the IN BOX select Assigning entries to the IN BOX from applicationsTo delete all entries from the IN BOX and from Exchanging Information with a Personal Computer Points to remember when using peripherals Page Personalizing Your Organizer The Start-Up DisplaySelecting the start-up display CHAPTERResponses to the start-up display Setting the Owner’s Information Locking the Organizer Turning on the LockAccessing Secret entries Marking/unmarking entries as SecretIf you forget your password Changing or deleting the passwordAutomatic Relocking Setting up the default Calendar view Setting the monthly formatChanging the Calendar Display Format Setting up the date format Selecting the Bold display fontA. List of Key Notations B. Resetting the Organizer C. Troubleshooting D. Battery Replacement E. SpecificationsAppendices A. List of Key NotationsPage EDIT Page SPACE CAPSWORD SMBLSEND B. Resetting the OrganizerENTER All reset operation D. Battery Replacement C. TroubleshootingGeneral guidelines Replacing the operating batteries Replacing the memory backup battery If nothing happens when you press ONIf nothing happens when you press ON Calculator E. SpecificationsClock Peripherals and data transfer interface CommonDimensions Index Page Page Page Page Transactions see under Money Tracking Deleting words/phrases 165 Registering words/phrases