BOX and in BOX Viewer, 178 | Sharp OZ-5600 instruction

Single entries or entire files can also be transferred between a OZ-5600 and a ZR-5000, OZ-5500, OZ- 6500 or 9000-series Organizer via the infrared link.

The procedures for this transfer are essentially the same as those given in the preceding sections on the OZ-5600 side. Refer to the operation manuals for the ZR-5000, OZ-5500, OZ-6500 or 9000-series Organizers to set up these devices for data transfer.

178

The IN BOX and IN BOX VIEWER

Any entries transferred to the Organizer are stored in their corresponding applications and also listed in a special location called the IN BOX. The IN BOX VIEWER allows you to see the application and title of each entry that has been received, and to decide whether you want to keep or delete each entry.

Removing entries from the IN BOX

Since entries received via data transfer are stored in their corresponding applications and listed in the IN BOX, you should remove each item from the IN BOX if you decide you want to keep the transferred entry.

To use the IN BOX VIEWER:

1.Press MENU three times to display the TOOLS menu.

2.Select IN BOX VIEWER and press ENTER .

The IN BOX is displayed. Each item listed in the IN BOX corresponds to an entry that has already been stored in the application indicated by the displayed symbol.

3.Select any specific entry you want to remove, the press MENU .

4.To remove a specific entry: select REMOVE THIS ENTRY and press ENTER .

Image 181

Sharp OZ-5600 operation manual BOX and in BOX Viewer, Removing entries from the in BOX, 178

Contents

OZ-5600 Sharp Corporation Introduction Contents Time Management Memo and Outlining 103 Money & Account Management 133 Features and Utilities for Added Power 161 Index 205 Important things to do Quick Start Installing or replacing the batteries Initializing the Organizer Page Setting up the Organizer Page Templates User’s Preferences More Clock Settings #Q-8-1 Making your first entry in the Tel application Recording an appointment Changing an appointment Entering a To Do item #Q-12-1 Using the Calendar views Press to mark the selected entry as completed Editing an entry Deleting an entry Deleting multiple entries Searching for information anywhere in the Organizer Finding an entry using Index mode Copying and pasting text between applications Using the Calculator #Q-20-2 Creating a new Money Tracking account Entering a new Money Tracking transaction Use and to select. Wording used varies Answers to Commonly Asked Questions How can I back up my data? Want to print out my information. What do I need? Switch simply re-starts the Organizer Page What Your Organizer Can Do About this Manual Personalizing Your Organizer Using the Optional PeripheralsAppendices Conventions Used in this Manual Caring for the Organizer ∙ Clean the Organizer only with a Getting Started Part Names and Functions Getting the Organizer Up and Running Installing the batteries Initializing Welcome messages and instructions Setting the Owner’s Information Address Setting the Clock Tel/User File Templates Setting the User’s PreferencesUser File Templates Setting the Start-up Display Setting the World City Setting the Password and Locking OrganizerTo start working with the Organizer Turning the Organizer on and off Auto power offBacklight Turning the key beep on and off Turning off the initial displayTo turn off the initial message Menu operations Getting to Know Your OrganizerApplications Pop-up menus Keyboard Display symbols2nd How to use built-in Help When built-in help is not availableBuilt-in help and other messages Page Opening an Application General Operation Selecting the Display Modes Index mode Edit mode View mode Name John Smith Tel Fax Address 123 Main Street, Mahwah, NJ Creating a New Entry Editing Techniques Editing an Existing EntryFields Cursor SymbolsTyping in text Letters lower-case and upper-case Inserting and overwriting text Moving around the displayDeleting text Working with blocks of text Scrolling the display Using keywords Using Index mode By date Deleting Entries Deleting entries using the application menuDeleting single entries Checking the Time and Date Checking the Memory Tools Menu the Organizer’s Basic Utilities Calendar Application Time ManagementSelecting a Calendar view Monthly view Monthly Goals display Monthly view Weekly view Daily view Selecting a date Finding entries using the Calendar viewsMaking new Schedule, To Do and Ann entries #3-1-8 Display Calendar application menu Making new entries Schedule Application Using the Calendar view Using Index modeSearching using keywords Finding Schedule entries Deleting single entries Deleting entriesDeleting all entries Making entries for recurring and extended Events Selecting a specific dateDeletion of entries over a specific period Work day DailyWeekly Bi-weekly Lunch with Sally Setting a Schedule alarm To Do Application Clearing a set alarmSchedule application menu Assigning due dates to entries Assigning priority to entries Entering a monthly goal Finding entries using Index mode Controlling how the Calendar displays To Do Information Editing entries Checking off entries using the CalendarChecking off completed entries Making entries using categories Using categoriesChecking off entries in the To Do application Alpha Project ˜ Assigning categories using the category list Updating the Category list Accessing the To Do entries by category Deleting To Do entries by type Deleting To Do entriesDeleting To Do entries by Category Deleting all To Do entries To Do application menu Making new entries in the ANN 1 file Ann Anniversary ApplicationMaking new entries in the ANN 2 file Finding entries Using keywords Deleting Ann entries Editing Ann entries Ann application menu Page Tel and User File Applications Creating Your Own Database Creating new entries Selecting a file Editing entries Tel application menu Deleting file entriesUser File application menu Deleting all entries in all files Changing file names Customizing the Tel and User File Applications 100 Configuring fields Modifying the Index sort order Customizing the Index display101 102 Modifying the templates Memo Application Memo and OutliningCreating documents 103 Changing the Index order 104 Deleting Memo entries Editing Memo entries105 106 Changing the way text is displayed Turning word wrap on and off Outline ApplicationMemo application menu Creating an outline 108 Locating outlines Using Index mode to find an outlineDisplaying full topics 109 110 Revising outlinesSelecting topics Editing text Moving topics 111Joining two topics into one 112 Deleting Outline topicsSplitting one topic into two Deleting an outline 113 Using subtopics childrenDeleting all outlines Entering subtopics 114Collapsing families Expanding families 115Restructuring families 116 Outline application menu Using the arithmetic calculator Desk AccessoriesCalc Calculator Application 117 118 Paperless printerPerforming calculations Checking intermediate results 119Inserting new figures Changing part of a calculation 120 Calculating datesDeleting a line Calculating the number of days between two dates 121 Using the Calculator with other applicationsTransferring data from an application entry into Calc 122 When E appears Re-calculating using different values Setting the number of decimal places123 124 Calculation examples 125 Calc application menu Changing the Local city Clock Application126 127 Setting the time and date 128 Checking the time in a city 129 Adding a User-defined city Daylight Saving Time DST Setting daily alarms130 Assigning DST to a city Disabling all alarms Turning alarms on and off131 132 Clock application menu Money Tracking application Money & Account ManagementWhat it can do Introducing Money Tracking concepts 134 Things to Know about Money Tracking 135 Setting up Money Tracking accounts Card 136 Editing or viewing account details Viewing account informationEntering Money Tracking transactions 137 138 139 140 Viewing account transactions Editing/updating existing transactions Edit Mode Displaying transactions in detail View mode141 Closer look at Money Tracking transactions Listing all transactions142 143 Using the Filter to display selected Transactions 144 Using the pre-defined Categories Canceling an active FilterAbout Categories 145 Editing Category names Adding your own Categories146 147 Split functionCreating a Split transaction 148 149 Automatic transfers 150 151 Making a transfer for a Split transaction Performing account balancing Account balancing & reconciliationMarking transactions as Cleared 152 153 Postponing the Account Balancing Procedure 154 Balancing the account and reconciling Transactions 155 Handling unbalanced accounts Removing transactions after account Balancing When the Organizer is Locked156 157 Deleting Money Tracking entriesTransaction view Account list Deleting all transactions within an account 158Deleting Filtered transactions Deleting all transactions Deleting all categories 159Deleting all Money Tracking accounts 160 Money Tracking application menu Copying or Moving Blocks of Text Features and Utilities for Added Power161 162 Copying or Moving Entries 163 Time Stamp and Date Stamp Functions Defining your words or phrases Word KeyInserting a word or phrase 164 Editing a word or phrase Filter FunctionDeleting a word or phrase Turning the Filter on Deleting filtered entries Turning the Filter off166 Schedule, Money Tracking and Memo entries 167 Special Characters 168 Peripherals Menu Using the Optional Peripherals169 Printing from the Organizer Setting printer emulation170 Printing a single entry Printing the current displayPrinting a specified group of To Do entries 171 Printing all entries Printing Schedule entries for specific periods172 To Do application 173 Transferring Data 174 Transferring between OZ-5600 OrganizersInitial set-up Transferring single entries 175Transferring all entries in an application 176 Exchanging data with other Organizers Transferring data 177 Removing entries from the in BOX BOX and in BOX Viewer178 179 Assigning entries to the in BOX from ApplicationsTo remove all entries in the in BOX select 180 Exchanging Information with a Personal Computer 181 Points to remember when using peripherals 182 Start-Up Display Personalizing Your OrganizerSelecting the start-up display 183 184 Responses to the start-up display 185 Turning on the Lock Locking the Organizer186 Marking/unmarking entries as Secret Accessing Secret entries187 If you forget your password Changing or deleting the passwordAutomatic Relocking 188 Setting up the default Calendar view Setting the monthly format189 Selecting the Bold display font Setting up the date format190 List of Key Notations Appendices191 Key Opens the Money Tracking 192 Key Representation in Text Function 193 194 195 Caps 196 Resetting the Organizer 197 All reset operation Battery Replacement TroubleshootingProblem Solution General guidelines 199 Replacing the operating batteries If nothing happens when you press on Replacing the memory backup battery200 201 202 SpecificationsCalculator Clock Peripherals and data transfer interface 203Common 204 205 Index 206 207 208 209 210 211 212