About this Manual | Sharp OZ-5600 guide

About this Manual

This manual is designed to help you to fully understand the features and use of your Organizer. The first two chapters provide a general introduction and instructions about set-up and initialization, including an overview of the keyboard, the display, and the operations.

Other chapters are organized according to the type of task (for example, Time Management and Creating Your Own Database), so that you can concentrate on those functions and features that you specifically need.

This manual consists of 10 chapters and a set of appendices:

Chapter 1. Getting Started

Introduces part names and functions, and shows you how to set up and initialize the Organizer, including how to install the batteries and set the built-in clock.

Chapter 2. General Operation

Introduces the Organizer’s basic concepts and operations, including opening an application, using menus, and the built-in help feature.

Chapter 3. Time Management

Explains those features that help you structure your time

and keep track of appointments and important events: the		1
Calendar, Schedule, To Do, and Ann applications.

Chapter 4. Creating Your Own Database

Explains the Tel and User File applications, which not only
store information such as addresses and phone numbers,
but can also be configured to manage almost any type of
information.
Chapter 5. Memo and Outlining
Explains the Memo application, and how to structure your
ideas and writings using a simple outline form in the Outline
application.
Chapter 6. Desk Accessories
Explains the Calculator and Clock applications that can be
used whenever they are needed.
Chapter 7. Money & Account Management
Explains the Money Tracking application, the Organizer’s
sophisticated money and account management utility.
Chapter 8. Features and Utilities for Added Power
Explains how to copy information and other useful features
and utilities, filtering selected entries, and more.

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Sharp OZ-5600 operation manual About this Manual

Contents

OZ-5600 Sharp Corporation Introduction Contents Time Management Memo and Outlining 103 Money & Account Management 133 Features and Utilities for Added Power 161 Index 205 Important things to do Quick Start Installing or replacing the batteries Initializing the Organizer Page Setting up the Organizer Page Templates User’s Preferences More Clock Settings #Q-8-1 Making your first entry in the Tel application Recording an appointment Changing an appointment Entering a To Do item #Q-12-1 Using the Calendar views Press to mark the selected entry as completed Editing an entry Deleting an entry Deleting multiple entries Searching for information anywhere in the Organizer Finding an entry using Index mode Copying and pasting text between applications Using the Calculator #Q-20-2 Creating a new Money Tracking account Entering a new Money Tracking transaction Use and to select. Wording used varies Answers to Commonly Asked Questions How can I back up my data? Want to print out my information. What do I need? Switch simply re-starts the Organizer Page What Your Organizer Can Do About this Manual Using the Optional Peripherals Personalizing Your OrganizerAppendices Conventions Used in this Manual Caring for the Organizer ∙ Clean the Organizer only with a Getting Started Part Names and Functions Getting the Organizer Up and Running Installing the batteries Initializing Welcome messages and instructions Setting the Owner’s Information Address Setting the Clock Setting the User’s Preferences Tel/User File TemplatesUser File Templates Setting the Start-up Display Setting the Password and Locking Organizer Setting the World CityTo start working with the Organizer Auto power off Turning the Organizer on and offBacklight Turning off the initial display Turning the key beep on and offTo turn off the initial message Pop-up menus Getting to Know Your OrganizerMenu operations Applications Display symbols Keyboard2nd When built-in help is not available How to use built-in HelpBuilt-in help and other messages Page Opening an Application General Operation Selecting the Display Modes Index mode Edit mode View mode Name John Smith Tel Fax Address 123 Main Street, Mahwah, NJ Creating a New Entry Editing an Existing Entry Editing TechniquesFields Letters lower-case and upper-case SymbolsCursor Typing in text Working with blocks of text Moving around the displayInserting and overwriting text Deleting text Scrolling the display Using keywords Using Index mode By date Deleting entries using the application menu Deleting EntriesDeleting single entries Checking the Time and Date Checking the Memory Tools Menu the Organizer’s Basic Utilities Time Management Calendar ApplicationSelecting a Calendar view Monthly view Monthly Goals display Monthly view Weekly view Daily view Finding entries using the Calendar views Selecting a dateMaking new Schedule, To Do and Ann entries #3-1-8 Display Calendar application menu Making new entries Schedule Application Finding Schedule entries Using Index modeUsing the Calendar view Searching using keywords Deleting entries Deleting single entriesDeleting all entries Selecting a specific date Making entries for recurring and extended EventsDeletion of entries over a specific period Bi-weekly DailyWork day Weekly Lunch with Sally Setting a Schedule alarm Clearing a set alarm To Do ApplicationSchedule application menu Assigning due dates to entries Assigning priority to entries Entering a monthly goal Finding entries using Index mode Controlling how the Calendar displays To Do Information Checking off entries using the Calendar Editing entriesChecking off completed entries Using categories Making entries using categoriesChecking off entries in the To Do application Alpha Project ˜ Assigning categories using the category list Updating the Category list Accessing the To Do entries by category Deleting To Do entries Deleting To Do entries by typeDeleting To Do entries by Category Deleting all To Do entries To Do application menu Ann Anniversary Application Making new entries in the ANN 1 fileMaking new entries in the ANN 2 file Finding entries Using keywords Deleting Ann entries Editing Ann entries Ann application menu Page Tel and User File Applications Creating Your Own Database Creating new entries Selecting a file Editing entries Deleting all entries in all files Deleting file entriesTel application menu User File application menu Changing file names Customizing the Tel and User File Applications 100 Configuring fields Customizing the Index display Modifying the Index sort order101 102 Modifying the templates 103 Memo and OutliningMemo Application Creating documents Changing the Index order 104 Editing Memo entries Deleting Memo entries105 106 Changing the way text is displayed Creating an outline Outline ApplicationTurning word wrap on and off Memo application menu 108 109 Using Index mode to find an outlineLocating outlines Displaying full topics Editing text Revising outlines110 Selecting topics 111 Moving topicsJoining two topics into one Deleting an outline Deleting Outline topics112 Splitting one topic into two Using subtopics children 113Deleting all outlines 114 Entering subtopicsCollapsing families 115 Expanding familiesRestructuring families 116 Outline application menu 117 Desk AccessoriesUsing the arithmetic calculator Calc Calculator Application Paperless printer 118Performing calculations Changing part of a calculation 119Checking intermediate results Inserting new figures Calculating the number of days between two dates Calculating dates120 Deleting a line Using the Calculator with other applications 121Transferring data from an application entry into Calc 122 When E appears Setting the number of decimal places Re-calculating using different values123 124 Calculation examples 125 Calc application menu Clock Application Changing the Local city126 127 Setting the time and date 128 Checking the time in a city 129 Adding a User-defined city Assigning DST to a city Setting daily alarmsDaylight Saving Time DST 130 Turning alarms on and off Disabling all alarms131 132 Clock application menu Introducing Money Tracking concepts Money & Account ManagementMoney Tracking application What it can do 134 Things to Know about Money Tracking 135 Setting up Money Tracking accounts Card 136 137 Viewing account informationEditing or viewing account details Entering Money Tracking transactions 138 139 140 Viewing account transactions Displaying transactions in detail View mode Editing/updating existing transactions Edit Mode141 Listing all transactions Closer look at Money Tracking transactions142 143 Using the Filter to display selected Transactions 144 145 Canceling an active FilterUsing the pre-defined Categories About Categories Adding your own Categories Editing Category names146 Split function 147Creating a Split transaction 148 149 Automatic transfers 150 151 Making a transfer for a Split transaction 152 Account balancing & reconciliationPerforming account balancing Marking transactions as Cleared 153 Postponing the Account Balancing Procedure 154 Balancing the account and reconciling Transactions 155 Handling unbalanced accounts When the Organizer is Locked Removing transactions after account Balancing156 Account list Deleting Money Tracking entries157 Transaction view Deleting all transactions 158Deleting all transactions within an account Deleting Filtered transactions 159 Deleting all categoriesDeleting all Money Tracking accounts 160 Money Tracking application menu Features and Utilities for Added Power Copying or Moving Blocks of Text161 162 Copying or Moving Entries 163 Time Stamp and Date Stamp Functions 164 Word KeyDefining your words or phrases Inserting a word or phrase Turning the Filter on Filter FunctionEditing a word or phrase Deleting a word or phrase Schedule, Money Tracking and Memo entries Turning the Filter offDeleting filtered entries 166 167 Special Characters 168 Using the Optional Peripherals Peripherals Menu169 Setting printer emulation Printing from the Organizer170 171 Printing the current displayPrinting a single entry Printing a specified group of To Do entries To Do application Printing Schedule entries for specific periodsPrinting all entries 172 173 Transferring Data Transferring between OZ-5600 Organizers 174Initial set-up 175 Transferring single entriesTransferring all entries in an application 176 Exchanging data with other Organizers Transferring data 177 BOX and in BOX Viewer Removing entries from the in BOX178 Assigning entries to the in BOX from Applications 179To remove all entries in the in BOX select 180 Exchanging Information with a Personal Computer 181 Points to remember when using peripherals 182 183 Personalizing Your OrganizerStart-Up Display Selecting the start-up display 184 Responses to the start-up display 185 Locking the Organizer Turning on the Lock186 Accessing Secret entries Marking/unmarking entries as Secret187 188 Changing or deleting the passwordIf you forget your password Automatic Relocking Setting the monthly format Setting up the default Calendar view189 Setting up the date format Selecting the Bold display font190 Key AppendicesList of Key Notations 191 Opens the Money Tracking 192 Key Representation in Text Function 193 194 195 Caps 196 Resetting the Organizer 197 All reset operation General guidelines TroubleshootingBattery Replacement Problem Solution 199 Replacing the operating batteries Replacing the memory backup battery If nothing happens when you press on200 201 Clock Specifications202 Calculator 203 Peripherals and data transfer interfaceCommon 204 205 Index 206 207 208 209 210 211 212