Transferring Data, 173 | Sharp OZ-5600 instruction

Transferring Data

There are several ways to transfer information – whether specific entries or entire files – between the Organizer and other information processing devices, including personal computers and other SHARP Organizers. In this way, you

can back up your information to guard against losing it, or copy information so that you or someone else can work with it on another device. A summary of transfer devices, transferable data, and tasks to which a transfer device is most suited is provided in the table below.

		Transferable data and
	Transfer device	direction of transfer
	Transfer device	(→: sent from 5600,
		(→: sent from 5600,
		←: received in 5600)
	Another OZ-5600	Single entries, entire files/
	Organizer, OZ-5500,	applications
	OZ-6500, ZR-5000	→
	and OZ-9000 series	→
	Organizer (See p.174	←
	and p.176)
	Personal computer	Single entries, entire files/
	(See p.180)	applications
		→
		←

Peripherals required

None for infrared transfers; CE-315L for cable transfers

Software* + CE-IR2 or compatible Organizer link cables or CE-137T + RS-232C interface cable

Most suitable task

Exchanging data with other OZ-5600 Organizers, OZ-5500, OZ-6500, ZR-5000 and OZ-9000 series Organizers

Backup, archiving, printing and emulation of the Organizer on a computer.

9

*Depending upon the SHARP or third-party software you are using, some features and capabilities may vary.

+The auto power off function (see p.50) is disabled in all transfer modes.

When transferring data from other models, only entries in a mode (application) supported on the OZ-5600 Organizer

can be sent. However, the Notebook application on some other models corresponds to the Memo application on the OZ-5600 Organizer.

173

Image 176

Sharp OZ-5600 operation manual Transferring Data, 173

Contents

OZ-5600 Sharp Corporation Introduction Contents Time Management Memo and Outlining 103 Money & Account Management 133 Features and Utilities for Added Power 161 Index 205 Quick Start Important things to do Installing or replacing the batteries Initializing the Organizer Page Setting up the Organizer Page User’s Preferences Templates More Clock Settings Making your first entry in the Tel application #Q-8-1 Recording an appointment Changing an appointment Entering a To Do item Using the Calendar views #Q-12-1 Press to mark the selected entry as completed Editing an entry Deleting an entry Deleting multiple entries Searching for information anywhere in the Organizer Finding an entry using Index mode Copying and pasting text between applications Using the Calculator Creating a new Money Tracking account #Q-20-2 Entering a new Money Tracking transaction Use and to select. Wording used varies Answers to Commonly Asked Questions Want to print out my information. What do I need? How can I back up my data? Switch simply re-starts the Organizer Page What Your Organizer Can Do About this Manual Appendices Using the Optional PeripheralsPersonalizing Your Organizer Conventions Used in this Manual ∙ Clean the Organizer only with a Caring for the Organizer Getting Started Part Names and Functions Installing the batteries Getting the Organizer Up and Running Initializing Setting the Owner’s Information Welcome messages and instructions Setting the Clock Address User File Templates Setting the User’s PreferencesTel/User File Templates Setting the Start-up Display To start working with the Organizer Setting the Password and Locking OrganizerSetting the World City Backlight Auto power offTurning the Organizer on and off To turn off the initial message Turning off the initial displayTurning the key beep on and off Getting to Know Your Organizer Menu operationsApplications Pop-up menus 2nd Display symbolsKeyboard Built-in help and other messages When built-in help is not availableHow to use built-in Help Page General Operation Opening an Application Index mode Selecting the Display Modes View mode Edit mode Creating a New Entry Name John Smith Tel Fax Address 123 Main Street, Mahwah, NJ Fields Editing an Existing EntryEditing Techniques Symbols CursorTyping in text Letters lower-case and upper-case Moving around the display Inserting and overwriting textDeleting text Working with blocks of text Scrolling the display Using Index mode Using keywords By date Deleting single entries Deleting entries using the application menuDeleting Entries Checking the Time and Date Checking the Memory Tools Menu the Organizer’s Basic Utilities Selecting a Calendar view Time ManagementCalendar Application Monthly view Monthly view Monthly Goals display Daily view Weekly view Making new Schedule, To Do and Ann entries Finding entries using the Calendar viewsSelecting a date Calendar application menu #3-1-8 Display Schedule Application Making new entries Using Index mode Using the Calendar viewSearching using keywords Finding Schedule entries Deleting all entries Deleting entriesDeleting single entries Deletion of entries over a specific period Selecting a specific dateMaking entries for recurring and extended Events Daily Work dayWeekly Bi-weekly Setting a Schedule alarm Lunch with Sally Schedule application menu Clearing a set alarmTo Do Application Assigning priority to entries Assigning due dates to entries Finding entries using Index mode Entering a monthly goal Controlling how the Calendar displays To Do Information Checking off completed entries Checking off entries using the CalendarEditing entries Checking off entries in the To Do application Using categoriesMaking entries using categories Assigning categories using the category list Alpha Project ˜ Accessing the To Do entries by category Updating the Category list Deleting To Do entries by Category Deleting To Do entriesDeleting To Do entries by type To Do application menu Deleting all To Do entries Making new entries in the ANN 2 file Ann Anniversary ApplicationMaking new entries in the ANN 1 file Using keywords Finding entries Editing Ann entries Deleting Ann entries Ann application menu Page Creating Your Own Database Tel and User File Applications Selecting a file Creating new entries Editing entries Deleting file entries Tel application menuUser File application menu Deleting all entries in all files Customizing the Tel and User File Applications Changing file names Configuring fields 100 101 Customizing the Index displayModifying the Index sort order Modifying the templates 102 Memo and Outlining Memo ApplicationCreating documents 103 104 Changing the Index order 105 Editing Memo entriesDeleting Memo entries Changing the way text is displayed 106 Outline Application Turning word wrap on and offMemo application menu Creating an outline 108 Using Index mode to find an outline Locating outlinesDisplaying full topics 109 Revising outlines 110Selecting topics Editing text Joining two topics into one 111Moving topics Deleting Outline topics 112Splitting one topic into two Deleting an outline Deleting all outlines Using subtopics children113 Collapsing families 114Entering subtopics Restructuring families 115Expanding families Outline application menu 116 Desk Accessories Using the arithmetic calculatorCalc Calculator Application 117 Performing calculations Paperless printer118 119 Checking intermediate resultsInserting new figures Changing part of a calculation Calculating dates 120Deleting a line Calculating the number of days between two dates Transferring data from an application entry into Calc Using the Calculator with other applications121 When E appears 122 123 Setting the number of decimal placesRe-calculating using different values Calculation examples 124 Calc application menu 125 126 Clock ApplicationChanging the Local city Setting the time and date 127 Checking the time in a city 128 Adding a User-defined city 129 Setting daily alarms Daylight Saving Time DST130 Assigning DST to a city 131 Turning alarms on and offDisabling all alarms Clock application menu 132 Money & Account Management Money Tracking applicationWhat it can do Introducing Money Tracking concepts Things to Know about Money Tracking 134 Setting up Money Tracking accounts 135 136 Card Viewing account information Editing or viewing account detailsEntering Money Tracking transactions 137 138 139 Viewing account transactions 140 141 Displaying transactions in detail View modeEditing/updating existing transactions Edit Mode 142 Listing all transactionsCloser look at Money Tracking transactions Using the Filter to display selected Transactions 143 144 Canceling an active Filter Using the pre-defined CategoriesAbout Categories 145 146 Adding your own CategoriesEditing Category names Creating a Split transaction Split function147 148 Automatic transfers 149 150 Making a transfer for a Split transaction 151 Account balancing & reconciliation Performing account balancingMarking transactions as Cleared 152 Postponing the Account Balancing Procedure 153 Balancing the account and reconciling Transactions 154 Handling unbalanced accounts 155 156 When the Organizer is LockedRemoving transactions after account Balancing Deleting Money Tracking entries 157Transaction view Account list 158 Deleting all transactions within an accountDeleting Filtered transactions Deleting all transactions Deleting all Money Tracking accounts 159Deleting all categories Money Tracking application menu 160 161 Features and Utilities for Added PowerCopying or Moving Blocks of Text Copying or Moving Entries 162 Time Stamp and Date Stamp Functions 163 Word Key Defining your words or phrasesInserting a word or phrase 164 Filter Function Editing a word or phraseDeleting a word or phrase Turning the Filter on Turning the Filter off Deleting filtered entries166 Schedule, Money Tracking and Memo entries Special Characters 167 168 169 Using the Optional PeripheralsPeripherals Menu 170 Setting printer emulationPrinting from the Organizer Printing the current display Printing a single entryPrinting a specified group of To Do entries 171 Printing Schedule entries for specific periods Printing all entries172 To Do application Transferring Data 173 Initial set-up Transferring between OZ-5600 Organizers174 Transferring all entries in an application 175Transferring single entries Exchanging data with other Organizers 176 177 Transferring data 178 BOX and in BOX ViewerRemoving entries from the in BOX To remove all entries in the in BOX select Assigning entries to the in BOX from Applications179 Exchanging Information with a Personal Computer 180 Points to remember when using peripherals 181 182 Personalizing Your Organizer Start-Up DisplaySelecting the start-up display 183 Responses to the start-up display 184 185 186 Locking the OrganizerTurning on the Lock 187 Accessing Secret entriesMarking/unmarking entries as Secret Changing or deleting the password If you forget your passwordAutomatic Relocking 188 189 Setting the monthly formatSetting up the default Calendar view 190 Setting up the date formatSelecting the Bold display font Appendices List of Key Notations191 Key 192 Opens the Money Tracking 193 Key Representation in Text Function 194 Caps 195 Resetting the Organizer 196 All reset operation 197 Troubleshooting Battery ReplacementProblem Solution General guidelines Replacing the operating batteries 199 200 Replacing the memory backup batteryIf nothing happens when you press on 201 Specifications 202Calculator Clock Common 203Peripherals and data transfer interface 204 Index 205 206 207 208 209 210 211 212