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Sharp OZ-5600 operation manual General Operation, Opening an Application, Chapter

Models: OZ-5600

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General Operation

MONEY TRACKING

CHAPTER 2

General Operation

his chapter introduces most of the TOrganizer’s basic operations. The Tel

application will be used for the examples. However, most of the techniques described here can be applied to all of the Organizer’s applications. Each application is described in detail later on in the manual.

➛For a full explanation of the Tel application, see p.95.

Opening an Application

To start an application, simply press the corresponding key, located on the top of the keyboard. Each time you press CALENDAR , SCHEDULE , TO DO , ANN , 2nd CLOCK ,

TEL , USER FILE , OUTLINE , MEMO ,

or CALC , the selected application will

appear. Any application already being displayed will be hidden whenever a new application is selected. You can always return to another application at the exact point where you left off simply by pressing its key again. However, only one application at a time can ever be displayed.

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Sharp OZ-5600 operation manual General Operation, Opening an Application, Chapter

Contents

ELECTRONIC ORGANIZER OPERATION MANUALOZ-5600 MODELSHARP CORPORATION SHARP ELECTRONICS CORPORATIONPRINTED IN JAPAN 95G16TTINSE1240PCZZ ➀ Introduction Contents Chapter 3 Time Management Chapter 6 Desk Accessories Chapter 5 Memo and OutliningManagement The Clock ApplicationChapter 7 Money & Account Money Tracking applicationChapter 9 Using the Optional Chapter 8 Features and Utilities forAdded Power PeripheralsSetting up the date format Accessing Secret entriesSetting the monthly format All reset operationQuick Start Important things to doInstalling or replacing the batteries Initializing the Organizer 5. Press ENTER 4. Press or to adjust the LCD contrast to your liking#Q-3-4 Setting up the Organizer 8. Press ENTER when your city is selected User’s Preferences 3. MORE CLOCK SETTINGS 1. Press 2. Press NEW Making your first entry in the Tel application4. Press ENTER when finished to store the new entry #Q-8-1Recording an appointment Changing an appointment Entering a To Do item Using the Calendar views #Q-12-3 Editing an entry 2. Press DEL A confirmation message appears #Q-15-1 Deleting an entry3. Press Y to confirm the deletion Deleting multiple entries Searching for information anywhere in the Organizer Finding an entry using Index mode Copying and pasting text between applications Using the Calculator The type of the account affects the way in which the account is Creating a new Money Tracking accountused. See Chap.7 for an explanation of account types Entering a new Money Tracking transaction #Q-21-2 8. Select an optional CATEGORY by pressing ˜ , or type in Answers to Commonly Asked Questions Q I want to print out my information. What do I need? Q How can I back up my data?switch simply re-starts the Organizer Page What Your Organizer Can Do Chapter 8. Features and Utilities for Added Power About this ManualChapter 6. Desk Accessories Chapter 1. Getting StartedChapter 10. Personalizing Your Organizer Chapter 9. Using the Optional PeripheralsAppendices Conventions Used in this Manual Caring for the Organizer ∙ Clean the Organizer only with aGetting Started CHAPTERNumeric keypad Part Names and FunctionsDisplay 15-pin cable jackGetting the Organizer Up and Running Installing the batteriesInsert the two batteries on top of the ribbon tab Initializing Setting the Owner’s Information Setting up the Organizer after InitializationWelcome messages and instructions Setting the Clock Tel/User File Templates Setting the User’s PreferencesUser File Templates Setting the Start-up Display Setting the World City Setting the Password and Locking the OrganizerTo start working with the Organizer Backlight Setting the LCD contrast to suit various lighting conditionsTurning the Organizer on and off Auto power offTurning the key beep on and off Turning off the initial displayTo turn off the initial message Applications Getting to Know Your OrganizerMenu operations Pop-up menusBATT Display symbolsThe keyboard CAPSWhen built-in help is not available Built-in help and other messagesHow to use built-in Help Page Opening an Application General OperationCHAPTER Selecting the Display Modes Index modeCursor View modeEdit mode Indicates the selected fieldName John Smith Tel Fax Address 123 Main Street, Mahwah, NJ Creating a New Entry6. Type in 201-529-9695 FAX Editing Techniques Editing an Existing EntryFields Symbols The cursorTyping in text Letters lower-case and upper-caseDeleting text Moving around the displayInserting and overwriting text Working with blocks of textScrolling the display Using keywords Using Index modeFinding Specific Entries in Your Organizer By date Deleting Entries Deleting entries using the application menuDeleting single entries Checking the Time and Date Checking the Memory The TOOLS Menu - the Organizer’s Basic Utilities Selecting a Calendar view Time ManagementThe Calendar Application CHAPTERThe Monthly view The Monthly view Monthly Goals displayThe Daily view The Weekly viewSelecting a date Finding entries using the Calendar viewsMaking new Schedule, To Do and Ann entries The Calendar application menu October 31 The Schedule ApplicationMaking new entries 830 p.m. - 1200 a.mUsing Index mode Finding Schedule entriesMoving appointments and editing entries Using the Calendar viewDeleting single entries Deleting entriesDeleting all entries Making entries for recurring and extended events Selecting a specific dateDeletion of entries over a specific period Weekly DailyWork day Bi-weekly100 - 200 pm Setting a Schedule alarmMarch 16 Lunch with SallyClearing a set alarm The To Do ApplicationThe Schedule application menu Making new entriesproject proposal for John Assigning priority to entriesDescription Prepare Alpha project proposal for John Assigning due dates to entriesMar 10 Finding entries using Index modeSales report 2. Type Sales reportControlling how the Calendar displays To Do information Using keywordsChecking off completed entries Editing entriesChecking off entries using the Calendar Mar 15 Using categoriesCall Frank re Alpha Project Phone CallAssigning categories using the category list Alpha Project ˜Accessing the To Do entries by category Updating the Category listDeleting To Do entries by type Deleting To Do entriesDeleting single entries Deleting To Do entries by CategoryThe To Do application menu Deleting all To Do entriesSally’s Birthday The Ann Anniversary ApplicationMaking new entries The second Sunday in MayUsing the Calendar view Finding entriesUsing Index mode Using keywordsDeleting single entries Editing Ann entriesDeleting Ann entries Deleting all entriesfile see p.91 The Ann application menuSelects ANN 1 file or ANN deletion see p.92Page The Tel and User File Applications Creating Your Own DatabaseCHAPTER The three User File directories are set up automatically as follows Selecting a fileCreating new entries Finding entriesUsing keywords Using Index modeEditing entries The User File application menu Deleting file entriesThe Tel application menu Deleting single entriesChanging file names Customizing the Tel and User File Applicationsused in this file Configuring fieldsCurrent field names Customizing the Index display Modifying the Index sort orderModifying the templates Creating documents Memo and OutliningThe Memo Application CHAPTERDear Mr. Smith Finding entriesMay 10 Mr. Frank Smith Chairman Thank you for your fax of May 5th, 1996 regarding the Alpha ProjectUsing keywords Editing Memo entriesDeleting Memo entries Deleting single entriesChanging the way text is displayed Deleting all entriesThe Memo application menu The Outline ApplicationTurning word wrap on and off Creating an outlinetopic can contain up to 2,048 characters Using Index mode to find an outline Locating outlinesDisplaying full topics Using keywordsEditing text Revising outlinesSelecting topics Adding new topicsMoving topics Joining two topics into oneSplitting one topic into two Deleting Outline topicsDeleting an outline Using subtopics children Deleting all outlinesEntering subtopics Collapsing familiesExpanding families Restructuring familiesThe Outline application menu The Calc Calculator Application Desk AccessoriesUsing the arithmetic calculator CHAPTERThe paperless printer Performing calculationsInserting new figures Checking intermediate resultsChanging part of a calculation Calculating the number of days between two dates Calculating datesDeleting a line Calculating a date by specifying a number of daysUsing the Calculator with other applications Transferring data from an application entry into CalcWhen E appears Cost/Selling price/Markup and Cost/Selling price/Margin calculationsSetting the number of decimal places Re-calculating using different valuesCalculation examples The Calc application menu The Clock Application Changing the Local citySetting the time and date Checking the time in a city Adding a User-defined city Assigning DST to a city Setting daily alarmsDaylight Saving Time DST Enabling and disabling DSTDisabling all alarms Turning alarms on and offalarms are indicated as set or unset in the Turns all DST settings on or off The Clock application menuSets and controls up to five alarms to sound daily see p.130 #6-2-9 DisplayWhat it can do Money & Account ManagementMoney Tracking application Introducing Money Tracking conceptsThings to Know about Money Tracking Setting up Money Tracking accounts 5. Press ˜ Editing or viewing account details Viewing account informationEntering Money Tracking transactions The ACCOUNT LIST is displayed 9. Enter the optional CATEGORY for the transaction by Viewing account transactions Displaying transactions in detail View mode Editing/updating existing transactions Edit modeA closer look at Money Tracking transactions Listing all transactionsCANCEL Using the Filter to display selected transactions The TURN ON FILTER window appears Using the pre-defined Categories Canceling an active FilterAbout Categories Adding your own Categories Editing Category namesThe SPLIT function Using CategoriesCreating a SPLIT transaction #7-1-13 Automatic transfers + If you pass the CHECKING account by mistake, press Making a transfer for a SPLIT transaction to confirm the transaction should bePerforming account balancing Account balancing & reconciliationMarking transactions as CLEARED Postponing the ACCOUNT BALANCING procedure Balancing the account and reconciling the transactions Handling unbalanced accounts When the Organizer is Locked Removing transactions after account balancingDeleting Money Tracking entries Deleting Filtered transactions Deleting all transactions within an accountDeleting all transactions Deleting all categories Deleting all Money Tracking accountsMoney Tracking application menu Features and Utilities for Added Power Copying or Moving Blocks of TextCHAPTER Copying or Moving Entries The Time Stamp and Date Stamp Functions Defining your words or phrases The Word KeyInserting a word or phrase Deleting a word or phrase The Filter FunctionEditing a word or phrase Turning the Filter onTurning the Filter off Deleting filtered entriesSpecial Characters In the Schedule, Money Tracking, Memo, Tel, or User File applications˜ ` ´ The Peripherals Menu Using the Optional PeripheralsCHAPTER Setting printer emulation Printing from the OrganizerPrinting a single entry Printing the current displayPrinting a specified group of To Do entries Printing all entries Printing Schedule entries for specific periodsIn the To Do application Transfer device Transferring DataTransferable data and direction of transferTransferring between OZ-5600 Organizers Initial set-upTransferring single entries Transferring all entries in an applicationExchanging data with other Organizers Initial set-upTransferring data The IN BOX and IN BOX VIEWER Removing entries from the IN BOXTo remove all entries in the IN BOX select Assigning entries to the IN BOX from applicationsTo delete all entries from the IN BOX and from Exchanging Information with a Personal Computer Points to remember when using peripherals Page Selecting the start-up display Personalizing Your OrganizerThe Start-Up Display CHAPTERResponses to the start-up display Setting the Owner’s Information Locking the Organizer Turning on the LockAccessing Secret entries Marking/unmarking entries as SecretIf you forget your password Changing or deleting the passwordAutomatic Relocking Setting up the default Calendar view Setting the monthly formatChanging the Calendar Display Format Setting up the date format Selecting the Bold display fontAppendices A. List of Key Notations B. Resetting the OrganizerC. Troubleshooting D. Battery Replacement E. Specifications A. List of Key NotationsPage EDIT Page WORD SPACECAPS SMBLSEND B. Resetting the OrganizerENTER All reset operation D. Battery Replacement C. TroubleshootingGeneral guidelines Replacing the operating batteries Replacing the memory backup battery If nothing happens when you press ONIf nothing happens when you press ON Calculator E. SpecificationsClock Peripherals and data transfer interface CommonDimensions Index Page Page Page Page Transactions see under Money Tracking Deleting words/phrases 165 Registering words/phrases