OPERATION MANUAL
OZ-5600
ELECTRONIC ORGANIZER
MODEL
PRINTED IN JAPAN 95G16TTINSE1240PCZZ ➀
SHARP ELECTRONICS CORPORATION
SHARP CORPORATION
Introduction
Contents
Chapter 3 Time Management
Chapter 6 Desk Accessories
Chapter 5 Memo and Outlining
The Clock Application
Chapter 7 Money & Account
Management
Money Tracking application
Chapter 8 Features and Utilities for
Added Power
Chapter 9 Using the Optional
Peripherals
Accessing Secret entries
Setting the monthly format
Setting up the date format
All reset operation
Quick Start
Important things to do
Installing or replacing the batteries
Initializing the Organizer
#Q-3-4
4. Press or to adjust the LCD contrast to your liking
5. Press ENTER
Setting up the Organizer
8. Press ENTER when your city is selected
User’s Preferences
3. MORE CLOCK SETTINGS
Making your first entry in the Tel application
4. Press ENTER when finished to store the new entry
1. Press 2. Press NEW
#Q-8-1
Recording an appointment
Changing an appointment
Entering a To Do item
Using the Calendar views
#Q-12-3
Editing an entry
3. Press Y to confirm the deletion
Deleting an entry
2. Press DEL A confirmation message appears #Q-15-1
Deleting multiple entries
Searching for information anywhere in the Organizer
Finding an entry using Index mode
Copying and pasting text between applications
Using the Calculator
used. See Chap.7 for an explanation of account types
Creating a new Money Tracking account
The type of the account affects the way in which the account is
Entering a new Money Tracking transaction
#Q-21-2 8. Select an optional CATEGORY by pressing ˜ , or type in
Answers to Commonly Asked Questions
Q I want to print out my information. What do I need?
Q How can I back up my data?
switch simply re-starts the Organizer
Page
What Your Organizer Can Do
About this Manual
Chapter 6. Desk Accessories
Chapter 8. Features and Utilities for Added Power
Chapter 1. Getting Started
Appendices
Chapter 9. Using the Optional Peripherals
Chapter 10. Personalizing Your Organizer
Conventions Used in this Manual
Caring for the Organizer
∙ Clean the Organizer only with a
Getting Started
CHAPTER
Part Names and Functions
Display
Numeric keypad
15-pin cable jack
Insert the two batteries on top of the ribbon tab
Installing the batteries
Getting the Organizer Up and Running
Initializing
Welcome messages and instructions
Setting up the Organizer after Initialization
Setting the Owner’s Information
Setting the Clock
User File Templates
Setting the User’s Preferences
Tel/User File Templates
Setting the Start-up Display
To start working with the Organizer
Setting the Password and Locking the Organizer
Setting the World City
Setting the LCD contrast to suit various lighting conditions
Turning the Organizer on and off
Backlight
Auto power off
To turn off the initial message
Turning off the initial display
Turning the key beep on and off
Getting to Know Your Organizer
Menu operations
Applications
Pop-up menus
Display symbols
The keyboard
BATT
CAPS
How to use built-in Help
Built-in help and other messages
When built-in help is not available
Page
CHAPTER
General Operation
Opening an Application
Index mode
Selecting the Display Modes
View mode
Edit mode
Cursor
Indicates the selected field
6. Type in 201-529-9695 FAX
Creating a New Entry
Name John Smith Tel Fax Address 123 Main Street, Mahwah, NJ
Fields
Editing an Existing Entry
Editing Techniques
The cursor
Typing in text
Symbols
Letters lower-case and upper-case
Moving around the display
Inserting and overwriting text
Deleting text
Working with blocks of text
Scrolling the display
Finding Specific Entries in Your Organizer
Using Index mode
Using keywords
By date
Deleting single entries
Deleting entries using the application menu
Deleting Entries
Checking the Time and Date
Checking the Memory
The TOOLS Menu - the Organizer’s Basic Utilities
Time Management
The Calendar Application
Selecting a Calendar view
CHAPTER
The Monthly view
The Monthly view Monthly Goals display
The Daily view
The Weekly view
Making new Schedule, To Do and Ann entries
Finding entries using the Calendar views
Selecting a date
The Calendar application menu
The Schedule Application
Making new entries
October 31
830 p.m. - 1200 a.m
Finding Schedule entries
Moving appointments and editing entries
Using Index mode
Using the Calendar view
Deleting all entries
Deleting entries
Deleting single entries
Deletion of entries over a specific period
Selecting a specific date
Making entries for recurring and extended events
Daily
Work day
Weekly
Bi-weekly
Setting a Schedule alarm
March 16
100 - 200 pm
Lunch with Sally
The To Do Application
The Schedule application menu
Clearing a set alarm
Making new entries
Assigning priority to entries
Description Prepare Alpha project proposal for John
project proposal for John
Assigning due dates to entries
Finding entries using Index mode
Sales report
Mar 10
2. Type Sales report
Controlling how the Calendar displays To Do information
Using keywords
Checking off entries using the Calendar
Editing entries
Checking off completed entries
Using categories
Call Frank re Alpha Project
Mar 15
Phone Call
Assigning categories using the category list
Alpha Project ˜
Accessing the To Do entries by category
Updating the Category list
Deleting To Do entries
Deleting single entries
Deleting To Do entries by type
Deleting To Do entries by Category
The To Do application menu
Deleting all To Do entries
The Ann Anniversary Application
Making new entries
Sally’s Birthday
The second Sunday in May
Finding entries
Using Index mode
Using the Calendar view
Using keywords
Editing Ann entries
Deleting Ann entries
Deleting single entries
Deleting all entries
The Ann application menu
Selects ANN 1 file or ANN
file see p.91
deletion see p.92
Page
CHAPTER
Creating Your Own Database
The Tel and User File Applications
Selecting a file
Creating new entries
The three User File directories are set up automatically as follows
Finding entries
Editing entries
Using Index mode
Using keywords
Deleting file entries
The Tel application menu
The User File application menu
Deleting single entries
Changing file names
Customizing the Tel and User File Applications
Current field names
Configuring fields
used in this file
Customizing the Index display
Modifying the Index sort order
Modifying the templates
Memo and Outlining
The Memo Application
Creating documents
CHAPTER
This shouldn’t cause any delay in our production schedules Sincerely
Finding entries
May 10 Mr. Frank Smith Chairman
Dear Mr. Smith
Editing Memo entries
Deleting Memo entries
Using keywords
Deleting single entries
Changing the way text is displayed
Deleting all entries
The Outline Application
Turning word wrap on and off
The Memo application menu
Creating an outline
topic can contain up to 2,048 characters
Locating outlines
Displaying full topics
Using Index mode to find an outline
Using keywords
Revising outlines
Selecting topics
Editing text
Adding new topics
Moving topics
Joining two topics into one
Deleting an outline
Deleting Outline topics
Splitting one topic into two
Using subtopics children
Deleting all outlines
Entering subtopics
Collapsing families
Expanding families
Restructuring families
The Outline application menu
Desk Accessories
Using the arithmetic calculator
The Calc Calculator Application
CHAPTER
The paperless printer
Performing calculations
Changing part of a calculation
Checking intermediate results
Inserting new figures
Calculating dates
Deleting a line
Calculating the number of days between two dates
Calculating a date by specifying a number of days
Using the Calculator with other applications
Transferring data from an application entry into Calc
When E appears
Cost/Selling price/Markup and Cost/Selling price/Margin calculations
Setting the number of decimal places
Re-calculating using different values
Calculation examples
The Calc application menu
The Clock Application
Changing the Local city
Setting the time and date
Checking the time in a city
Adding a User-defined city
Setting daily alarms
Daylight Saving Time DST
Assigning DST to a city
Enabling and disabling DST
alarms are indicated as set or unset in the
Turning alarms on and off
Disabling all alarms
The Clock application menu
Sets and controls up to five alarms to sound daily see p.130
Turns all DST settings on or off
#6-2-9 Display
Money & Account Management
Money Tracking application
What it can do
Introducing Money Tracking concepts
Things to Know about Money Tracking
Setting up Money Tracking accounts
5. Press ˜
Entering Money Tracking transactions
Viewing account information
Editing or viewing account details
The ACCOUNT LIST is displayed
9. Enter the optional CATEGORY for the transaction by
Viewing account transactions
Displaying transactions in detail View mode
Editing/updating existing transactions Edit mode
CANCEL
Listing all transactions
A closer look at Money Tracking transactions
Using the Filter to display selected transactions
The TURN ON FILTER window appears
About Categories
Canceling an active Filter
Using the pre-defined Categories
Adding your own Categories
Editing Category names
Creating a SPLIT transaction
Using Categories
The SPLIT function
#7-1-13
Automatic transfers
+ If you pass the CHECKING account by mistake, press
Making a transfer for a SPLIT transaction
to confirm the transaction should be
Marking transactions as CLEARED
Account balancing & reconciliation
Performing account balancing
Postponing the ACCOUNT BALANCING procedure
Balancing the account and reconciling the transactions
Handling unbalanced accounts
When the Organizer is Locked
Removing transactions after account balancing
Deleting Money Tracking entries
Deleting all transactions
Deleting all transactions within an account
Deleting Filtered transactions
Deleting all categories
Deleting all Money Tracking accounts
Money Tracking application menu
CHAPTER
Copying or Moving Blocks of Text
Features and Utilities for Added Power
Copying or Moving Entries
The Time Stamp and Date Stamp Functions
Inserting a word or phrase
The Word Key
Defining your words or phrases
The Filter Function
Editing a word or phrase
Deleting a word or phrase
Turning the Filter on
Turning the Filter off
Deleting filtered entries
Special Characters
In the Schedule, Money Tracking, Memo, Tel, or User File applications
˜ ` ´
CHAPTER
Using the Optional Peripherals
The Peripherals Menu
Setting printer emulation
Printing from the Organizer
Printing a specified group of To Do entries
Printing the current display
Printing a single entry
In the To Do application
Printing Schedule entries for specific periods
Printing all entries
Transferring Data
Transferable data and
Transfer device
direction of transfer
Transferring between OZ-5600 Organizers
Initial set-up
Transferring single entries
Transferring all entries in an application
Exchanging data with other Organizers
Initial set-up
Transferring data
The IN BOX and IN BOX VIEWER
Removing entries from the IN BOX
To delete all entries from the IN BOX and from
Assigning entries to the IN BOX from applications
To remove all entries in the IN BOX select
Exchanging Information with a Personal Computer
Points to remember when using peripherals
Page
Personalizing Your Organizer
The Start-Up Display
Selecting the start-up display
CHAPTER
Responses to the start-up display
Setting the Owner’s Information
Locking the Organizer
Turning on the Lock
Accessing Secret entries
Marking/unmarking entries as Secret
Automatic Relocking
Changing or deleting the password
If you forget your password
Changing the Calendar Display Format
Setting the monthly format
Setting up the default Calendar view
Setting up the date format
Selecting the Bold display font
A. List of Key Notations B. Resetting the Organizer
C. Troubleshooting D. Battery Replacement E. Specifications
Appendices
A. List of Key Notations
Page
EDIT
Page
SPACE
CAPS
WORD
SMBL
ENTER
B. Resetting the Organizer
SEND
All reset operation
General guidelines
C. Troubleshooting
D. Battery Replacement
Replacing the operating batteries
Replacing the memory backup battery
If nothing happens when you press ON
If nothing happens when you press ON
Clock
E. Specifications
Calculator
Peripherals and data transfer interface
Common
Dimensions
Index
Page
Page
Page
Page
Transactions see under Money Tracking
Deleting words/phrases 165 Registering words/phrases