Contents

CONTENTS
NOTICE TO USERS	1
Preface	6
Features of the GD-1220	7
Disclaimer Notice	13
General Precautions	14
Chapter 1 BEFORE USING FAX
Description of Each Component	16
Front / Right side	16
Left side / Inner side	17
Control Panel	18
Flip Panel	21
Message LCD Screen	24
Connecting Cables	24
Chapter 2 BASIC FUNCTIONS
Sending a Fax	27
Transmission Mode	27
Preparation for Transmission	30
Switching to the Fax Mode	30
About Originals	31
Original size/Original scanning range	31
Setting Originals	32
Setting the Transmission Conditions	36
Setting the Transmission Conditions	36
Setting the Scanning Conditions for Each Page	39
Specifying the Remote Fax	41
Keypad Dialing (Direct Entry with Digital Keys)	41
One Touch Key Dialing	43
Abbreviated Dialing	46
Alphabet Dialing	48
Group Dialing	50
Memory Transmission	52
On-hook Transmission	54
Off-hook Transmission (External Telephone Dialing)	56
Redialing	58
Receiving a Fax	59
Reception Mode	59
Automatic Reception	59
Manual Reception	61

CONTENTS 9

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Contents

Operators Manual for Facsimile Function Page For U.S.A. only For Canada only Toshiba America Business SOLUTIONS, INC For NEW Zealand only Toshiba of Canada Limited Toshiba Australia PTY Limited Working environment Preface Features of the GD-1220 Features of the GD-1220 Contents 154 106111 140 Overview of Menu Operation 156 Default Settings for Fax Functions 175Default Settings for List & Report Output 207 Remote Service Automatic Supplies Order 250 Contents Poration Disclaimer Notice When power failure occurs General PrecautionsPower failure 2006-04-10 Resolutionstandard COMM.OPTION Description of Each Component Before Using FAX Front / Right side Description of Each Component Left side / Inner side Control Panel LCD screen Contrast adjustment volumeAlarm lamp Selecting button A/B/C Enter button Cancel buttonOriginal mode button Density adjustment buttons Flip Panel One Touch keys 1 to External Keyboard optional Function keys Keyboard Enter TEL NUMBERMAX128 2006-04-10 0946 M 100% Connecting CablesMessage LCD Screen Preparation for Transmission Setting the Transmission ConditionsChecking and Canceling the Communications Sending a FaxPage Sending a Fax Transmission Mode Sub-address Communications Delayed CommunicationsQuality Transmission Cover Sheet Transmission after Scan Polling Transmission Enter TEL NUMBERMAX128 Switching to the Fax ModeEnter TEL NUMBERMAX128 Resolution Standard Fine Ultra Fine Preparation for Transmission Original scanning area SettingAbout Originals Original size/Original scanning range Setting Originals When setting originals on the glass About Originals Taped, pasted or clipped cut out About Originals Resolution Original Setting the Transmission ConditionsSetting the Transmission Conditions Resolution Original mode Button Automatic exposure modeManual exposure mode Exposure Glass Set the transmission conditions Setting the Scanning Conditions for EachPress the FAX button on the control panel Place the original on the glass Button Mode and exposureSelect Complete using Select the desired original 123456 2006-04-10 100% ResolutionstandardSpecifying the Remote Fax Keypad Dialing Direct Entry with Digital Keys 2006-04-10 1106 M 100% When setting originals on the glassWhen using the Reversing Automatic Document Feeder optional 009 Place the originals and set the transmission conditions One Touch Key Dialing 2006-04-10 1243 M 100% Press the desired One Touch key 01 toONE Touch Number Office One Touch key 01 to Number not listed Select original size LD 3.LT-R Search Name 3.GROUP Number Abbreviated DialingTelephone Numbers List ABB. Number Madrid Office Telephone Numbers List ABB. Number007 Group Number Alphabet Dialing085 Search Name Keys on the control panel Using the keyboard onTon Select the desired remote Fax using Flip Panel or the digital Group Number Group DialingTelephone Numbers List ABB. Number 2.SEARCH Name Division Telephone Numbers List Group Number0001 File Number and Residual Memory Memory Transmission0088 Keypad Dialing Direct Entry with Digital Keys P.41 Dial tel number 2006-04-10 100% On-hook TransmissionPresston. the Monitor but Receive Communicating JOB Number Communicating SettingTransmit Pick up the handset of the external telephone Off-hook Transmission External Telephone Dialing Replace the handset of the external telephone Sending a Tone Redialing Receiving a Fax Reception ModeSetting of the automatic reception mode Using the or but- ton, and then press the Enter button Auto Receive FAX SetupReception Mode Manual Receive Setting of the manual reception modeReception Mode 1.AUTO Receive Manual Reception Receiving a fax manually If you hear a tone Fax signal, press the FAX buttonStart button Select 2. Receive using Setting RX printing during default setup Priority Paper priority when there is no same size paper European size Receiving a Fax Receiving a Fax Reserve Checking and Canceling the CommunicationsChecking the Communications during Transmission Press the FAX button on the control panel Press the key Print Detail Using the or but- tonChecking the transmission results on the LCD screen Press the FAX button on the control panel Key Reception list/Communication report Select 1. YES using Canceling TransmissionsCanceling Memory Transmissions during transmission Canceled using Cancel this JOB? Canceling Direct Transmission Canceling Reserved Memory Transmissions Checking and Canceling the Communications Function Keys Communication OptionsBatch Transmission ECM Communication Options Enter button How to set the communication optionsSelect 2. on using Press the FAX button on the control panel Button Sorry not possible Menu ListNot allowed now Duplex Sending OFF Sending Two-sided OriginalsTions. P.36 Press the button to dis- play the communication option menu Press the Start button Duplex Sending OFF Function Batch Transmission Batch Transmission Description of 22 function keys Function Keys Send After Example of chain dial communication Chain Dial Communication Press the FAX button on the control panel Press the button Delayed transmission Time designationDelayed Transmit Time 0810AM Delayed Transmit Time Hhmm Direct Transmit 1.YES Select 1. YES using the or button and press Enter buttonDirect transmission 14400 BPS 9600 BPS Low speed transmissionQuality TX Cover Sheet Format Cover sheet registration Attaching cover sheet Cover SheetPrint Cover Sheet Enter Remote Name Cover sheet which has been registered is printed out Cover Sheet Enter Your NameCover Sheet Transmit Print Used in other job Priority transmission Select the desired job Recovery transmissionUsing Button Delete Job is sent Single TransmitChange TEL Number Selected job is erased from memory 456789Invalid department code DELETE? Designating sub-address Transmission with sub-addressSUB Address Selective Pollingsep Passwordpwd PWDMAX20 SUB AddressSUB Address Complete SUB Addresssub Start Feature not enabledSecure reception Secure RX Invalid number Canceling secure reception manual cancellationSecure RX 1.START Secure RX Security Code Delete Scan Pages Send After Scan 1.OFF When Memory FullSend after scan Send After Scan PIN mask 123456+$$$$$ 2006-04-10 1100 M 100% Enter the PIN number using the digital keys123456 2006-04-10 1100 M 100% 123456+ 2006-04-10 009 001 099% On the control panel Function Keys Department Management/Account Code 154 Multi-address Transmission Broadcasting 106Mailbox Communication 111 Polling Communications 140 Press Key Multi-address Transmission BroadcastingTypes of Multi-address Transmission Multi-key Quick Broadcast transmission Review List Specify the remote FaxesNext Destination Deletemodify DELETE? ONE TouchDelete Modify Multi Group Complete Multi Group Presskey. the Speed Dial Group Broadcast transmissionTransmission starts Next Destination Review List Europe Division Telephone Number List ABB. Number 2.SEARCH NameTelephone Numbers List Group NUMBER1-1999 Group Number 0002 Types of Mailbox Mailbox Communication Confidential Mailbox SetupMailbox communication condition To 20 digits with the digital Mailbox SetupconfidentialMailbox Type Bulletin Board 3.RELAY 12345678 Already assigned Mailbox Delete Mailbox Type 1.CONFIDENTIAL 2.BULLETIN Board Setting up relay mailboxMailbox Setup Mailbox Setup 3.MAILBOX Delete Retain Mailbox Setuprelay NEW Mailbox NUMBERMAX20Mailbox Setuprelay Mailbox Setuprelay Modify Specifynal. the relay end termi Relay END Number Press Speed Dial KEY or ONE Touch KEY Retain Relay END Number ONE Touch Relay END Number ONE TouchRelay END Number Delete Mailbox Delete Deleting mailboxBulletin Board 3.RELAY Mailbox Bullet in Board 3.RELAY Mailbox not empty Delete Mailbox Number Complete TX to Mailbox 3.POLL from Mailbox Bulletin Board 3.RELAY ConfidentialPrint Mailbox Poll from Mailbox Confidential 1.PRINT MailboxTX to Mailbox Specify the remote Fax and start transmission Input to Mailbox Confidential 2.TX to Mailbox 3.POLL from Mailbox Input Confidential Reserving the document starts Input Bulletin Board Poll from Mailbox Bulletin Board 3.RELAY MailboxConfidential 1.PRINT Mailbox 2.TX to Mailbox Pollconfidential Mailbox NUMBERMAX20 Specify the remote Fax and start reception Press the FAX button on the control panel Press the key Print Confidential Printingstarts. the document Printconfidential PASSWORDMAX20 Cancel Mailbox Cancelconfidential Cancelled Cancelconfidential PASSWORDMAX20 Relay Mailbox YES Specify the remote Fax and start transmission Polling Polling CommunicationsTypes of Polling Communications Polling reservation Secure TEL Number on Polling ReserveSecurityoff Securityon ADD Retain Polling Secure TEL NUMBERMAX20Polling Complete Securityoff Securityoff Secure TEL Number on Polling JOB Number XXX Scanning YYY Residual Memory ZZZ% Scanning the polling docuScanning to Memory Ment starts Public FAX Mailbox Public fax mailboxPress Button PROG. CONT. Poll Polling Reserve 1.POLLING JOB Number Resolution StandardIndividual polling reception Public FAX Mailbox 026 PROG. CONT. Poll PollingPolling Security CODE? Polling JOB Number Polling Security Code Multi-polling reception Enter TEL Number or Press Speed Dial KEY Or ONE Touch KEY Delete Modify DELETE? Communication starts Continuous polling004 New York Office 001 END Select 3. END using the or button and press Enter buttonPROG. CONT. Poll Interval 10MIN WEDDuration 30MIN ADD Next Number Security OFFEnter TEL Numbers Enter department code 2006-04-10 1106 M 100% Department Management/Account CodeDescription of Function Department management Account code Entering the Remote Fax Number 161 Default Settings for Fax Functions 175156 Character Entry 157 Navigating Menu Operation How to select each menuHow to cancel menu operation Overview of Menu Operation Buttons and Keys used for Character Entry Character Entry Special character table Correcting characters entered Entering & Correcting Characters Entering characters Press the G key while pressing the Shift key ABB. Numbers Entering the Remote Fax NumberAbbreviated Dial Numbers Entering abbreviated dial numbers Enter ID NAMEMAX20 Select 2. Name using Or button and press the Enter buttonName COMM. Options ABB. Number To set 2nd TEL number Complete Name TEL NumberCOMM. Options Enter 2nd TEL Number Press the desired One Touch key COMM. OptionsCOMM. Options 1.OFF COMM. Options 1.COMPLETE Name TEL Number ABB. Number Returns to the screen to enter an abbreviated num- ber One Touch Key Dial NumbersNEW York Office Already assigned ONE Touch KEY ONE Touch Numbers Entering one touch key dial numbers ONE Touch KEY Enter TEL Number COMM. Options ONE Touch KEY Enter ID NAMEMAX20TEL Number 2nd TEL Number 5.COMM. Options COMM. Options OFF COMM. Options 1.COMPLETE Delayed Comm .TX Report ONE Touch KEY TEL NumberName TEL Number COMM. Options ONE Touch KEY Returns to the screen to register One Touch key Name TEL Number ONE Touch KEYONE Touch KEY Press ONE Touch KEY Group Numbers Group Number DialingEntering group dialing numbers Group Number Complete Name Group Number ToshibaGroup Number Delete Modify Group Number 1.COMPLETE 2.NAME Destinations To confirm the remote locations registered to a group Group Number Enter ABB. Number Or ONE Touch KEY005 Group Number ABB. Number Chicago Office Press ONE Touch KEY To Enter or Setto Skip Group Number ADD Next Number Review ListName Destinations Press the desired One Touch key to assign a group Press the FAX button to return to the Fax basic screen Default Settings for Fax FunctionsDescription of Fax Functions Line monitor Receive Interval Interval 15MIN 0MIN Reception interval ECM Document mode LIGHT3 Dial typeAuto Dial Type Delete Access Digit Access Digit MAX10 Redial Mode Redial modeGeneral Setting Counter Counter Redial Mode Interval 15MIN 01MINRedial Mode 1.INTERVAL Redial Mode Counter Manual Receive Manual Receive Auto Receive Ring DelayTo set the automatic reception mode as the default setting Memory TX Reception Mode Auto ReceiveFAX Setup 06.REDIAL Mode 07.RECEPTION Mode To set the manual reception mode as the default setting Security TX FAX Setup 07.RECEPTION Mode 08.MEMORY TXSecurity TX Memory TX OFF Cover Sheet FAX Setup 08.MEMORY TX 09.SECURITY TXCover sheet Security TX Cover Sheet Press Start to Store On Cover ImagePlace the cover sheet origi- nal and press the Start button FAX Setup Default SettingsCopy Setup Recovery Transmit Store FAX Setup 09.SECURITY TX 10.COVER SheetRecovery Transmit Recovery Transmit 1.OFF TTI Transmit Terminal ID print FAX Setup 10.COVER Sheet 11.RECOVERY Transmit Send After Scan FAX Setup 11.RECOVERY Transmit 12.TTITTI OFF Send After Scan 01.DIAL During Scan 02.DIAL After Scan When Memory Full 1.DELETE Scan Pages 2.SEND Scan Pages Account Code 1.OFF FAX Setup 12.TTI Send After ScanSeparator Account Code Separator FAX Setup Send After Scan 14.ACCOUNT CodeSeparator Activate FAX Setup 14.ACCOUNT Code 15.SEPARATORSecure RX Security Code Start Time Activate ALL DAY END TimeThursday Period Memory RX FAX Setup 15.SEPARATOR page 16.SECURE RXMemory reception Designated Time Period Reduction FAX Setup 16.SECURE RX 17.MEMORY RXReduction printing Memory RX OFF Discard FAX Setup 17.MEMORY RX 18.REDUCTIONDiscard printing Reduction OFF Discard OFF Privileged RX FAX Setup 18.REDUCTION 19.DISCARDPrivileged reception Privileged RX Received data TTI header RTI footer Print Print area RTI Remote Terminal ID Print RTI Select 21. RTI using Or button and press the Enter buttonFAX Setup 19.DISCARD 20.PRIVILEGED RX Press the User FUNC- Tions button Registering the Terminal IDDescription of the Terminal ID Terminal ID entry List. P.237 Function list Initial SetupTerminal ID Manual Output Default Settings for List & Report OutputReports & List Journal Automatic Journal OFF Manual OutputTX & RX Journal TX Journal 3.RX Journal Reception List Communication report settingReports & List 01.JOURNAL Communication Report MEMORY-TX Report On ErrorTX Report Multipoll Report Communication Report 01.TX Report 02.MEMORY-TX ReportMULTI-ADD Report MULTI-ADD Report 1.ALWAYS Relay Station Report On Error 3.OFFRelay Originator Report Relay Originator Report 1.ALWAYS Relay END Report 1.ALWAYS To set the default setting for relay TX end terminal reportPrint 1st PG IMAGE? Relay END Report Local Mailbox List Reception list settingReports & List 01.JOURNAL Communication Report Reception List Local Mailbox List Print Number Printing procedurePrinting List Types of Lists Transmission/Reception journal Print Format Jbig Communication Mode Indication Error Code Description Remedy Error code table Printing reception list Reception list/Communication reportTX Report Always Perform transmission operation Transmission report List and report print format Memory transmission report Multi-address transmission report Relay box number Relay transmission originator report Relay station report Relay transmission relay station report Relay transmission relay end terminal report Telephone number is indicated Multi-polling report List to confirm the contents stored in memory ITU Mailbox Select 02. Lists usingPress the User FUNC- Tions button on the con- trol panel Lists Mail box number Max digits Dialer list TonBy Name ABB. Numbers 3.GROUP Numbers FAX NUMBER/E-MAIL Address Alphabetical sort list Transmission Speed Indication Abbreviated dial number list Group number list Mailmode ATT One touch number list Function Function listPress the User FUNC- Tion button on the control panel Lists 1.DEPARTMENT Code Function List Menu List User Functions Lists 03.INITIAL SetupMenu list Menu List Program File NBR Function Mail From Date Time Power failure list Printing List Troubleshooting 244 Troubleshooting Error Message Cause Remedy TroubleshootingError Message Troubleshooting Trouble Check Point Transmission Trouble Reception Trouble Troubleshooting This section describes the following articles Remote Service Automatic Supplies Order 250Specifications 251 Automatic Supplies Order Setting 250 Automatic Supplies Order Setting Remote Service Automatic Supplies Order JBIG/MMR/MR/MH Specifications Specifications Index 235 181 Index Page GD-1220

Toshiba GD-1220 manual Contents

Models: GD-1220