Bulletin Board 3.RELAY Confidential | Toshiba GD-1220 guide

4 SYSTEM FUNCTIONS

Sending data in confidential / bulletin board mailbox (remote hub)

How to send a document data into a confidential mailbox or a bulletin board mailbox on the remote hub unit is explained here.

A maximum of single-page 999 documents can be stored in one confidential/bulletin board mail- box.

(However, it may be restricted depending on the amount of free space on the memory in this equipment.)

1 Press the [FAX] button on the control panel.

2 Place the original(s) and set the transmission condi- tions.

y P.32 “When setting originals on the glass”

y P.35 “When using the Auto- matic Document Feeder (optional) or Reversing Auto- matic Document Feeder (optional)”

yP.36 “Setting the Transmis- sion Conditions”

3	Press the		key.


	y "MAILBOX" screen appears.

MAILBOX

1.CONFIDENTIAL

2.BULLETIN BOARD 3.RELAY

4 Select the desired mailbox type using the or button and press the [ENTER] button.

[1. CONFIDENTIAL]:

If a new data is input in this box under the same box number where another data exists, the new data will be added to the existing data.

[2. BULLETIN BOARD]:

If a new data is input in this box under the same box number where another data exists, the new data will overwrite the existing data.

[3. RELAY]/[4. MAILBOX SETUP]: Not used in this operation.

MAILBOX

1.CONFIDENTIAL

2.BULLETIN BOARD 3.RELAY

CONFIDENTIAL

1.PRINT MAILBOX

2.TX TO MAILBOX 3.POLL FROM MAILBOX

122 Mailbox Communication

Image 124

Toshiba GD-1220 manual Bulletin Board 3.RELAY Confidential, Print Mailbox, TX to Mailbox 3.POLL from Mailbox

Contents

Operators Manual for Facsimile Function Page For U.S.A. only Toshiba America Business SOLUTIONS, INC For Canada only Toshiba of Canada Limited For NEW Zealand only Toshiba Australia PTY Limited Working environment Preface Features of the GD-1220 Features of the GD-1220 Contents 106 111140 154 Default Settings for Fax Functions 175 Default Settings for List & Report Output 207Remote Service Automatic Supplies Order 250 Overview of Menu Operation 156 Contents Disclaimer Notice Poration General Precautions Power failure 2006-04-10Resolutionstandard COMM.OPTION When power failure occurs Before Using FAX Description of Each Component Description of Each Component Front / Right side Left side / Inner side Control Panel Contrast adjustment volume Alarm lampSelecting button A/B/C LCD screen Cancel button Original mode buttonDensity adjustment buttons Enter button External Keyboard optional Flip Panel One Touch keys 1 to Function keys Keyboard Message LCD Screen Connecting CablesEnter TEL NUMBERMAX128 2006-04-10 0946 M 100% Setting the Transmission Conditions Checking and Canceling the CommunicationsSending a Fax Preparation for TransmissionPage Transmission Mode Sending a Fax Delayed Communications Quality TransmissionCover Sheet Sub-address Communications Polling Transmission Transmission after Scan Switching to the Fax Mode Enter TEL NUMBERMAX128 Resolution Standard Fine Ultra FinePreparation for Transmission Enter TEL NUMBERMAX128 Setting About OriginalsOriginal size/Original scanning range Original scanning area Setting Originals When setting originals on the glass About Originals Taped, pasted or clipped cut out About Originals Setting the Transmission Conditions Resolution Setting the Transmission ConditionsResolution Original Original mode Automatic exposure mode Manual exposure modeExposure Button Setting the Scanning Conditions for Each Press the FAX button on the control panelPlace the original on the glass Glass Set the transmission conditions Mode and exposure Select Complete usingSelect the desired original Button Resolutionstandard Specifying the Remote FaxKeypad Dialing Direct Entry with Digital Keys 123456 2006-04-10 100% When setting originals on the glass When using the Reversing Automatic Document Feeder optional009 2006-04-10 1106 M 100% One Touch Key Dialing Place the originals and set the transmission conditions Press the desired One Touch key 01 to ONE Touch NumberOffice 2006-04-10 1243 M 100% Number not listed Select original size LD 3.LT-R One Touch key 01 to Abbreviated Dialing Telephone Numbers ListABB. Number Search Name 3.GROUP Number 007 Telephone Numbers List ABB. NumberMadrid Office Alphabet Dialing 085Search Name Group Number Using the keyboard on Ton Select the desired remote Fax usingFlip Panel or the digital Keys on the control panel Telephone Numbers List ABB. Number 2.SEARCH Name Group DialingGroup Number 0001 Telephone Numbers List Group NumberDivision 0088 Memory TransmissionFile Number and Residual Memory Keypad Dialing Direct Entry with Digital Keys P.41 Presston. the Monitor but On-hook TransmissionDial tel number 2006-04-10 100% Transmit Communicating SettingReceive Communicating JOB Number Off-hook Transmission External Telephone Dialing Pick up the handset of the external telephone Sending a Tone Replace the handset of the external telephone Redialing Reception Mode Setting of the automatic reception modeUsing the or but- ton, and then press the Enter button Receiving a Fax Reception Mode FAX SetupAuto Receive Setting of the manual reception mode Reception Mode 1.AUTO ReceiveManual Reception Manual Receive Start button Select 2. Receive using If you hear a tone Fax signal, press the FAX buttonReceiving a fax manually Setting RX printing during default setup Paper priority when there is no same size paper Priority European size Receiving a Fax Receiving a Fax Checking and Canceling the Communications Checking the Communications during TransmissionPress the FAX button on the control panel Press the key Reserve Using the or but- ton Checking the transmission results on the LCD screenPress the FAX button on the control panel Key Print Detail Reception list/Communication report Canceling Transmissions Canceling Memory Transmissions during transmissionCanceled using Select 1. YES using Canceling Direct Transmission Cancel this JOB? Canceling Reserved Memory Transmissions Checking and Canceling the Communications Batch Transmission Communication OptionsFunction Keys Communication Options ECM How to set the communication options Select 2. on usingPress the FAX button on the control panel Button Enter button Not allowed now Menu ListSorry not possible Sending Two-sided Originals Tions. P.36Press the button to dis- play the communication option menu Duplex Sending OFF Duplex Sending OFF Press the Start button Batch Transmission Function Batch Transmission Function Keys Description of 22 function keys Send After Chain Dial Communication Example of chain dial communication Delayed Transmit Time Delayed transmission Time designationPress the FAX button on the control panel Press the button Delayed Transmit Time Hhmm 0810AM Direct transmission Select 1. YES using the or button and press Enter buttonDirect Transmit 1.YES Quality TX Low speed transmission14400 BPS 9600 BPS Cover sheet registration Cover Sheet Format Print Cover Sheet Enter Remote Name Cover SheetAttaching cover sheet Cover Sheet Enter Your Name Cover Sheet TransmitPrint Cover sheet which has been registered is printed out Priority transmission Used in other job Recovery transmission Using ButtonDelete Select the desired job Change TEL Number Single TransmitJob is sent 456789 Invalid department codeDELETE? Selected job is erased from memory SUB Address Transmission with sub-addressDesignating sub-address Passwordpwd PWDMAX20 SUB Address SUB Address CompleteSUB Addresssub Selective Pollingsep Feature not enabled Secure receptionSecure RX Start Canceling secure reception manual cancellation Secure RX 1.STARTSecure RX Security Code Invalid number Send After Scan 1.OFF When Memory Full Send after scanSend After Scan Delete Scan Pages PIN mask Enter the PIN number using the digital keys 123456 2006-04-10 1100 M 100%123456+ 2006-04-10 123456+$$$$$ 2006-04-10 1100 M 100% On the control panel 009 001 099% Function Keys Multi-address Transmission Broadcasting 106 Mailbox Communication 111Polling Communications 140 Department Management/Account Code 154 Multi-address Transmission Broadcasting Types of Multi-address TransmissionMulti-key Quick Broadcast transmission Press Key Next Destination Specify the remote FaxesReview List DELETE? ONE Touch Delete Modify Multi GroupComplete Multi Group Deletemodify Group Broadcast transmission Transmission startsNext Destination Review List Presskey. the Speed Dial Telephone Number List ABB. Number 2.SEARCH Name Telephone Numbers List Group NUMBER1-1999 Group Number0002 Europe Division Mailbox Communication Types of Mailbox Mailbox communication condition Mailbox SetupConfidential Mailbox Setupconfidential Mailbox TypeBulletin Board 3.RELAY To 20 digits with the digital Already assigned 12345678 Setting up relay mailbox Mailbox SetupMailbox Setup 3.MAILBOX Delete Mailbox Delete Mailbox Type 1.CONFIDENTIAL 2.BULLETIN Board Mailbox Setuprelay NEW Mailbox NUMBERMAX20 Mailbox SetuprelayMailbox Setuprelay Modify Retain Relay END Number Press Speed Dial KEY or ONE Touch KEY Specifynal. the relay end termi Relay END Number ONE Touch Relay END NumberDelete Retain Relay END Number ONE Touch Bulletin Board 3.RELAY Mailbox Bullet in Board 3.RELAY Deleting mailboxMailbox Delete Delete Mailbox Number Mailbox not empty Complete Print Mailbox Bulletin Board 3.RELAY ConfidentialTX to Mailbox 3.POLL from Mailbox TX to Mailbox Confidential 1.PRINT MailboxPoll from Mailbox Specify the remote Fax and start transmission Confidential 2.TX to Mailbox 3.POLL from Mailbox Input to Mailbox Input Confidential Input Bulletin Board Reserving the document starts Confidential 1.PRINT Mailbox 2.TX to Mailbox Bulletin Board 3.RELAY MailboxPoll from Mailbox Pollconfidential Mailbox NUMBERMAX20 Specify the remote Fax and start reception Press the FAX button on the control panel Press the key Print Confidential Printconfidential PASSWORDMAX20 Printingstarts. the document Cancel Mailbox Cancelconfidential Cancelconfidential PASSWORDMAX20 Cancelled Relay Mailbox YES Specify the remote Fax and start transmission Polling Communications Types of Polling CommunicationsPolling reservation Polling Polling Reserve SecurityoffSecurityon Secure TEL Number on Polling Secure TEL NUMBERMAX20 Polling Complete SecurityoffSecurityoff Secure TEL Number on Polling ADD Retain Scanning the polling docu Scanning to MemoryMent starts JOB Number XXX Scanning YYY Residual Memory ZZZ% Public fax mailbox Press ButtonPROG. CONT. Poll Polling Reserve 1.POLLING Public FAX Mailbox Resolution Standard Individual polling receptionPublic FAX Mailbox JOB Number PROG. CONT. Poll Polling Polling Security CODE?Polling JOB Number 026 Multi-polling reception Polling Security Code Enter TEL Number or Press Speed Dial KEY Or ONE Touch KEY Delete Modify DELETE? Continuous polling 004New York Office 001 Communication starts PROG. CONT. Poll Select 3. END using the or button and press Enter buttonEND WED Duration30MIN Interval 10MIN Enter TEL Numbers Security OFFADD Next Number Department Management/Account Code Description of Function Department managementAccount code Enter department code 2006-04-10 1106 M 100% Default Settings for Fax Functions 175 156Character Entry 157 Entering the Remote Fax Number 161 How to select each menu How to cancel menu operationOverview of Menu Operation Navigating Menu Operation Character Entry Buttons and Keys used for Character Entry Special character table Entering & Correcting Characters Entering characters Correcting characters entered Press the G key while pressing the Shift key Entering the Remote Fax Number Abbreviated Dial NumbersEntering abbreviated dial numbers ABB. Numbers Select 2. Name using Or button and press the Enter button NameCOMM. Options ABB. Number Enter ID NAMEMAX20 Complete Name TEL Number COMM. OptionsEnter 2nd TEL Number To set 2nd TEL number COMM. Options COMM. Options 1.OFF COMM. Options 1.COMPLETEName TEL Number ABB. Number Press the desired One Touch key One Touch Key Dial Numbers NEW York Office Already assignedONE Touch KEY Returns to the screen to enter an abbreviated num- ber Entering one touch key dial numbers ONE Touch Numbers Number COMM. Options ONE Touch KEY Enter ID NAMEMAX20 TEL Number2nd TEL Number 5.COMM. Options ONE Touch KEY Enter TEL Delayed Comm .TX Report ONE Touch KEY TEL Number Name TEL NumberCOMM. Options ONE Touch KEY COMM. Options OFF COMM. Options 1.COMPLETE ONE Touch KEY Press ONE Touch KEY Name TEL Number ONE Touch KEYReturns to the screen to register One Touch key Entering group dialing numbers Group Number DialingGroup Numbers Group Number Toshiba Group Number Delete ModifyGroup Number 1.COMPLETE 2.NAME Destinations Group Number Complete Name Group Number Enter ABB. Number Or ONE Touch KEY 005Group Number ABB. Number To confirm the remote locations registered to a group Chicago Office ADD Next Number Review List Name DestinationsPress the desired One Touch key to assign a group Press ONE Touch KEY To Enter or Setto Skip Group Number Default Settings for Fax Functions Description of Fax FunctionsLine monitor Press the FAX button to return to the Fax basic screen Reception interval Receive Interval Interval 15MIN 0MIN ECM Document mode Auto Dial typeLIGHT3 Dial Type Delete Access Digit Access Digit MAX10 General Setting Redial modeRedial Mode Counter Redial Mode Interval 15MIN 01MIN Redial Mode 1.INTERVALRedial Mode Counter Counter To set the automatic reception mode as the default setting Manual Receive Auto Receive Ring DelayManual Receive Reception Mode Auto Receive FAX Setup 06.REDIAL Mode 07.RECEPTION ModeTo set the manual reception mode as the default setting Memory TX FAX Setup 07.RECEPTION Mode 08.MEMORY TX Security TXMemory TX OFF Security TX FAX Setup 08.MEMORY TX 09.SECURITY TX Cover sheetSecurity TX Cover Sheet Place the cover sheet origi- nal and press the Start button On Cover ImageCover Sheet Press Start to Store Copy Setup Default SettingsFAX Setup FAX Setup 09.SECURITY TX 10.COVER Sheet Recovery TransmitRecovery Transmit 1.OFF Recovery Transmit Store FAX Setup 10.COVER Sheet 11.RECOVERY Transmit TTI Transmit Terminal ID print TTI OFF FAX Setup 11.RECOVERY Transmit 12.TTISend After Scan When Memory Full 1.DELETE Scan Pages 2.SEND Scan Pages Send After Scan 01.DIAL During Scan 02.DIAL After Scan FAX Setup 12.TTI Send After Scan SeparatorAccount Code Account Code 1.OFF Separator FAX Setup Send After Scan 14.ACCOUNT CodeSeparator FAX Setup 14.ACCOUNT Code 15.SEPARATOR Secure RXSecurity Code Activate Activate Start Time Thursday Period END TimeALL DAY FAX Setup 15.SEPARATOR page 16.SECURE RX Memory receptionDesignated Time Period Memory RX FAX Setup 16.SECURE RX 17.MEMORY RX Reduction printingMemory RX OFF Reduction FAX Setup 17.MEMORY RX 18.REDUCTION Discard printingReduction OFF Discard Discard OFF FAX Setup 18.REDUCTION 19.DISCARD Privileged receptionPrivileged RX Privileged RX RTI Remote Terminal ID Print Received data TTI header RTI footer Print Print area FAX Setup 19.DISCARD 20.PRIVILEGED RX Select 21. RTI using Or button and press the Enter buttonRTI Registering the Terminal ID Description of the Terminal IDTerminal ID entry Press the User FUNC- Tions button Terminal ID Initial SetupList. P.237 Function list Default Settings for List & Report Output Reports & ListJournal Manual Output Manual Output TX & RX JournalTX Journal 3.RX Journal Automatic Journal OFF Communication report setting Reports & List 01.JOURNALCommunication Report Reception List TX Report On ErrorMEMORY-TX Report Communication Report 01.TX Report 02.MEMORY-TX Report MULTI-ADD ReportMULTI-ADD Report 1.ALWAYS Multipoll Report On Error 3.OFF Relay Originator ReportRelay Originator Report 1.ALWAYS Relay Station Report To set the default setting for relay TX end terminal report Print 1st PG IMAGE?Relay END Report Relay END Report 1.ALWAYS Reception list setting Reports & List 01.JOURNAL Communication ReportReception List Local Mailbox List Local Mailbox List Printing procedure Printing ListTypes of Lists Transmission/Reception journal Print Number Print Format Communication Mode Indication Jbig Error code table Error Code Description Remedy Reception list/Communication report TX Report AlwaysPerform transmission operation Printing reception list List and report print format Transmission report Memory transmission report Multi-address transmission report Relay transmission originator report Relay box number Relay station report Relay transmission relay station report Relay transmission relay end terminal report Multi-polling report Telephone number is indicated List to confirm the contents stored in memory Select 02. Lists using Press the User FUNC- Tions button on the con- trol panelLists ITU Mailbox Mail box number Max digits Ton By NameABB. Numbers 3.GROUP Numbers Dialer list Alphabetical sort list FAX NUMBER/E-MAIL Address Abbreviated dial number list Transmission Speed Indication Group number list One touch number list Mailmode ATT Function list Press the User FUNC- Tion button on the control panelLists 1.DEPARTMENT Code Function Function List Menu list User Functions Lists 03.INITIAL SetupMenu List Menu List Program Power failure list File NBR Function Mail From Date Time Printing List Troubleshooting Troubleshooting 244 Error Message TroubleshootingError Message Cause Remedy Troubleshooting Transmission Trouble Trouble Check Point Reception Trouble Troubleshooting Remote Service Automatic Supplies Order 250 Specifications 251Automatic Supplies Order Setting 250 This section describes the following articles Remote Service Automatic Supplies Order Automatic Supplies Order Setting Specifications JBIG/MMR/MR/MH Specifications Index 235 181 Index Page GD-1220