Bulletin Board 3.RELAY Mailbox, Poll from Mailbox | Toshiba GD-1220

4 SYSTEM FUNCTIONS

Retrieving (Polling) a document from a confidential / bulletin board mailbox (remote hub)

How to retrieve a document from a confidential box or bulletin board box in a remote hub unit is explained here.

1 Press the [FAX] button on the control panel.

2 Press the key.

y"MAILBOX" screen appears.

3 Select the desired mailbox type using the or button and press the [ENTER] button.

[1. CONFIDENTIAL]:

If a data is retrieved from this box, the data will be cleared.

[2. BULLETIN BOARD]:

Even if a data is retrieved from this box, the data remains in the box.

[3. RELAY]/[4. MAILBOX SETUP]: Not used in this operation.

MAILBOX

1.CONFIDENTIAL

2.BULLETIN BOARD 3.RELAY

MAILBOX

1.CONFIDENTIAL

2.BULLETIN BOARD 3.RELAY

CONFIDENTIAL

1.PRINT MAILBOX

2.TX TO MAILBOX 3.POLL FROM MAILBOX

4 Select “3. POLL FROM MAILBOX” using the or button and press the [ENTER] button.

CONFIDENTIAL 1.PRINT MAILBOX 2.TX TO MAILBOX

3.POLL FROM MAILBOX

128 Mailbox Communication

Image 130

Toshiba GD-1220 manual Bulletin Board 3.RELAY Mailbox, Confidential 1.PRINT Mailbox 2.TX to Mailbox, Poll from Mailbox

Contents

Operators Manual for Facsimile Function Page For U.S.A. only Toshiba America Business SOLUTIONS, INC For Canada only Toshiba of Canada Limited For NEW Zealand only Toshiba Australia PTY Limited Working environment Preface Features of the GD-1220 Features of the GD-1220 Contents 140 106111 154 Remote Service Automatic Supplies Order 250 Default Settings for Fax Functions 175Default Settings for List & Report Output 207 Overview of Menu Operation 156 Contents Disclaimer Notice Poration Resolutionstandard COMM.OPTION General PrecautionsPower failure 2006-04-10 When power failure occurs Before Using FAX Description of Each Component Description of Each Component Front / Right side Left side / Inner side Control Panel Selecting button A/B/C Contrast adjustment volumeAlarm lamp LCD screen Density adjustment buttons Cancel buttonOriginal mode button Enter button External Keyboard optional Flip Panel One Touch keys 1 to Function keys Keyboard Message LCD Screen Connecting CablesEnter TEL NUMBERMAX128 2006-04-10 0946 M 100% Sending a Fax Setting the Transmission ConditionsChecking and Canceling the Communications Preparation for TransmissionPage Transmission Mode Sending a Fax Cover Sheet Delayed CommunicationsQuality Transmission Sub-address Communications Polling Transmission Transmission after Scan Preparation for Transmission Switching to the Fax ModeEnter TEL NUMBERMAX128 Resolution Standard Fine Ultra Fine Enter TEL NUMBERMAX128 Original size/Original scanning range SettingAbout Originals Original scanning area Setting Originals When setting originals on the glass About Originals Taped, pasted or clipped cut out About Originals Setting the Transmission Conditions Resolution Setting the Transmission ConditionsResolution Original Original mode Exposure Automatic exposure modeManual exposure mode Button Place the original on the glass Setting the Scanning Conditions for EachPress the FAX button on the control panel Glass Set the transmission conditions Select the desired original Mode and exposureSelect Complete using Button Keypad Dialing Direct Entry with Digital Keys ResolutionstandardSpecifying the Remote Fax 123456 2006-04-10 100% 009 When setting originals on the glassWhen using the Reversing Automatic Document Feeder optional 2006-04-10 1106 M 100% One Touch Key Dialing Place the originals and set the transmission conditions Office Press the desired One Touch key 01 toONE Touch Number 2006-04-10 1243 M 100% Number not listed Select original size LD 3.LT-R One Touch key 01 to ABB. Number Abbreviated DialingTelephone Numbers List Search Name 3.GROUP Number 007 Telephone Numbers List ABB. NumberMadrid Office Search Name Alphabet Dialing085 Group Number Flip Panel or the digital Using the keyboard onTon Select the desired remote Fax using Keys on the control panel Telephone Numbers List ABB. Number 2.SEARCH Name Group DialingGroup Number 0001 Telephone Numbers List Group NumberDivision 0088 Memory TransmissionFile Number and Residual Memory Keypad Dialing Direct Entry with Digital Keys P.41 Presston. the Monitor but On-hook TransmissionDial tel number 2006-04-10 100% Transmit Communicating SettingReceive Communicating JOB Number Off-hook Transmission External Telephone Dialing Pick up the handset of the external telephone Sending a Tone Replace the handset of the external telephone Redialing Using the or but- ton, and then press the Enter button Reception ModeSetting of the automatic reception mode Receiving a Fax Reception Mode FAX SetupAuto Receive Manual Reception Setting of the manual reception modeReception Mode 1.AUTO Receive Manual Receive Start button Select 2. Receive using If you hear a tone Fax signal, press the FAX buttonReceiving a fax manually Setting RX printing during default setup Paper priority when there is no same size paper Priority European size Receiving a Fax Receiving a Fax Press the FAX button on the control panel Press the key Checking and Canceling the CommunicationsChecking the Communications during Transmission Reserve Press the FAX button on the control panel Key Using the or but- tonChecking the transmission results on the LCD screen Print Detail Reception list/Communication report Canceled using Canceling TransmissionsCanceling Memory Transmissions during transmission Select 1. YES using Canceling Direct Transmission Cancel this JOB? Canceling Reserved Memory Transmissions Checking and Canceling the Communications Batch Transmission Communication OptionsFunction Keys Communication Options ECM Press the FAX button on the control panel Button How to set the communication optionsSelect 2. on using Enter button Not allowed now Menu ListSorry not possible Press the button to dis- play the communication option menu Sending Two-sided OriginalsTions. P.36 Duplex Sending OFF Duplex Sending OFF Press the Start button Batch Transmission Function Batch Transmission Function Keys Description of 22 function keys Send After Chain Dial Communication Example of chain dial communication Delayed Transmit Time Delayed transmission Time designationPress the FAX button on the control panel Press the button Delayed Transmit Time Hhmm 0810AM Direct transmission Select 1. YES using the or button and press Enter buttonDirect Transmit 1.YES Quality TX Low speed transmission14400 BPS 9600 BPS Cover sheet registration Cover Sheet Format Print Cover Sheet Enter Remote Name Cover SheetAttaching cover sheet Print Cover Sheet Enter Your NameCover Sheet Transmit Cover sheet which has been registered is printed out Priority transmission Used in other job Delete Recovery transmissionUsing Button Select the desired job Change TEL Number Single TransmitJob is sent DELETE? 456789Invalid department code Selected job is erased from memory SUB Address Transmission with sub-addressDesignating sub-address SUB Addresssub Passwordpwd PWDMAX20 SUB AddressSUB Address Complete Selective Pollingsep Secure RX Feature not enabledSecure reception Start Secure RX Security Code Canceling secure reception manual cancellationSecure RX 1.START Invalid number Send After Scan Send After Scan 1.OFF When Memory FullSend after scan Delete Scan Pages PIN mask 123456+ 2006-04-10 Enter the PIN number using the digital keys123456 2006-04-10 1100 M 100% 123456+$$$$$ 2006-04-10 1100 M 100% On the control panel 009 001 099% Function Keys Polling Communications 140 Multi-address Transmission Broadcasting 106Mailbox Communication 111 Department Management/Account Code 154 Multi-key Quick Broadcast transmission Multi-address Transmission BroadcastingTypes of Multi-address Transmission Press Key Next Destination Specify the remote FaxesReview List Complete Multi Group DELETE? ONE TouchDelete Modify Multi Group Deletemodify Next Destination Review List Group Broadcast transmissionTransmission starts Presskey. the Speed Dial 0002 Telephone Number List ABB. Number 2.SEARCH NameTelephone Numbers List Group NUMBER1-1999 Group Number Europe Division Mailbox Communication Types of Mailbox Mailbox communication condition Mailbox SetupConfidential Bulletin Board 3.RELAY Mailbox SetupconfidentialMailbox Type To 20 digits with the digital Already assigned 12345678 Mailbox Setup 3.MAILBOX Delete Setting up relay mailboxMailbox Setup Mailbox Delete Mailbox Type 1.CONFIDENTIAL 2.BULLETIN Board Mailbox Setuprelay Modify Mailbox Setuprelay NEW Mailbox NUMBERMAX20Mailbox Setuprelay Retain Relay END Number Press Speed Dial KEY or ONE Touch KEY Specifynal. the relay end termi Delete Relay END Number ONE TouchRelay END Number Retain Relay END Number ONE Touch Bulletin Board 3.RELAY Mailbox Bullet in Board 3.RELAY Deleting mailboxMailbox Delete Delete Mailbox Number Mailbox not empty Complete Print Mailbox Bulletin Board 3.RELAY ConfidentialTX to Mailbox 3.POLL from Mailbox TX to Mailbox Confidential 1.PRINT MailboxPoll from Mailbox Specify the remote Fax and start transmission Confidential 2.TX to Mailbox 3.POLL from Mailbox Input to Mailbox Input Confidential Input Bulletin Board Reserving the document starts Confidential 1.PRINT Mailbox 2.TX to Mailbox Bulletin Board 3.RELAY MailboxPoll from Mailbox Pollconfidential Mailbox NUMBERMAX20 Specify the remote Fax and start reception Press the FAX button on the control panel Press the key Print Confidential Printconfidential PASSWORDMAX20 Printingstarts. the document Cancel Mailbox Cancelconfidential Cancelconfidential PASSWORDMAX20 Cancelled Relay Mailbox YES Specify the remote Fax and start transmission Polling reservation Polling CommunicationsTypes of Polling Communications Polling Securityon Polling ReserveSecurityoff Secure TEL Number on Securityoff Secure TEL Number on Polling Polling Secure TEL NUMBERMAX20Polling Complete Securityoff ADD Retain Ment starts Scanning the polling docuScanning to Memory JOB Number XXX Scanning YYY Residual Memory ZZZ% PROG. CONT. Poll Polling Reserve 1.POLLING Public fax mailboxPress Button Public FAX Mailbox Public FAX Mailbox Resolution StandardIndividual polling reception JOB Number Polling JOB Number PROG. CONT. Poll PollingPolling Security CODE? 026 Multi-polling reception Polling Security Code Enter TEL Number or Press Speed Dial KEY Or ONE Touch KEY Delete Modify DELETE? New York Office 001 Continuous polling004 Communication starts PROG. CONT. Poll Select 3. END using the or button and press Enter buttonEND 30MIN WEDDuration Interval 10MIN Enter TEL Numbers Security OFFADD Next Number Account code Department Management/Account CodeDescription of Function Department management Enter department code 2006-04-10 1106 M 100% Character Entry 157 Default Settings for Fax Functions 175156 Entering the Remote Fax Number 161 Overview of Menu Operation How to select each menuHow to cancel menu operation Navigating Menu Operation Character Entry Buttons and Keys used for Character Entry Special character table Entering & Correcting Characters Entering characters Correcting characters entered Press the G key while pressing the Shift key Entering abbreviated dial numbers Entering the Remote Fax NumberAbbreviated Dial Numbers ABB. Numbers COMM. Options ABB. Number Select 2. Name using Or button and press the Enter buttonName Enter ID NAMEMAX20 Enter 2nd TEL Number Complete Name TEL NumberCOMM. Options To set 2nd TEL number Name TEL Number ABB. Number COMM. OptionsCOMM. Options 1.OFF COMM. Options 1.COMPLETE Press the desired One Touch key ONE Touch KEY One Touch Key Dial NumbersNEW York Office Already assigned Returns to the screen to enter an abbreviated num- ber Entering one touch key dial numbers ONE Touch Numbers 2nd TEL Number 5.COMM. Options Number COMM. Options ONE Touch KEY Enter ID NAMEMAX20TEL Number ONE Touch KEY Enter TEL COMM. Options ONE Touch KEY Delayed Comm .TX Report ONE Touch KEY TEL NumberName TEL Number COMM. Options OFF COMM. Options 1.COMPLETE ONE Touch KEY Press ONE Touch KEY Name TEL Number ONE Touch KEYReturns to the screen to register One Touch key Entering group dialing numbers Group Number DialingGroup Numbers Group Number 1.COMPLETE 2.NAME Destinations Group Number ToshibaGroup Number Delete Modify Group Number Complete Name Group Number ABB. Number Group Number Enter ABB. Number Or ONE Touch KEY005 To confirm the remote locations registered to a group Chicago Office Press the desired One Touch key to assign a group ADD Next Number Review ListName Destinations Press ONE Touch KEY To Enter or Setto Skip Group Number Line monitor Default Settings for Fax FunctionsDescription of Fax Functions Press the FAX button to return to the Fax basic screen Reception interval Receive Interval Interval 15MIN 0MIN ECM Document mode Auto Dial typeLIGHT3 Dial Type Delete Access Digit Access Digit MAX10 General Setting Redial modeRedial Mode Redial Mode Counter Counter Redial Mode Interval 15MIN 01MINRedial Mode 1.INTERVAL Counter To set the automatic reception mode as the default setting Manual Receive Auto Receive Ring DelayManual Receive To set the manual reception mode as the default setting Reception Mode Auto ReceiveFAX Setup 06.REDIAL Mode 07.RECEPTION Mode Memory TX Memory TX OFF FAX Setup 07.RECEPTION Mode 08.MEMORY TXSecurity TX Security TX Security TX FAX Setup 08.MEMORY TX 09.SECURITY TXCover sheet Cover Sheet Place the cover sheet origi- nal and press the Start button On Cover ImageCover Sheet Press Start to Store Copy Setup Default SettingsFAX Setup Recovery Transmit 1.OFF FAX Setup 09.SECURITY TX 10.COVER SheetRecovery Transmit Recovery Transmit Store FAX Setup 10.COVER Sheet 11.RECOVERY Transmit TTI Transmit Terminal ID print TTI OFF FAX Setup 11.RECOVERY Transmit 12.TTISend After Scan When Memory Full 1.DELETE Scan Pages 2.SEND Scan Pages Send After Scan 01.DIAL During Scan 02.DIAL After Scan Account Code FAX Setup 12.TTI Send After ScanSeparator Account Code 1.OFF Separator FAX Setup Send After Scan 14.ACCOUNT CodeSeparator Security Code FAX Setup 14.ACCOUNT Code 15.SEPARATORSecure RX Activate Activate Start Time Thursday Period END TimeALL DAY Designated Time Period FAX Setup 15.SEPARATOR page 16.SECURE RXMemory reception Memory RX Memory RX OFF FAX Setup 16.SECURE RX 17.MEMORY RXReduction printing Reduction Reduction OFF FAX Setup 17.MEMORY RX 18.REDUCTIONDiscard printing Discard Discard OFF Privileged RX FAX Setup 18.REDUCTION 19.DISCARDPrivileged reception Privileged RX RTI Remote Terminal ID Print Received data TTI header RTI footer Print Print area FAX Setup 19.DISCARD 20.PRIVILEGED RX Select 21. RTI using Or button and press the Enter buttonRTI Terminal ID entry Registering the Terminal IDDescription of the Terminal ID Press the User FUNC- Tions button Terminal ID Initial SetupList. P.237 Function list Journal Default Settings for List & Report OutputReports & List Manual Output TX Journal 3.RX Journal Manual OutputTX & RX Journal Automatic Journal OFF Communication Report Communication report settingReports & List 01.JOURNAL Reception List TX Report On ErrorMEMORY-TX Report MULTI-ADD Report 1.ALWAYS Communication Report 01.TX Report 02.MEMORY-TX ReportMULTI-ADD Report Multipoll Report Relay Originator Report 1.ALWAYS On Error 3.OFFRelay Originator Report Relay Station Report Relay END Report To set the default setting for relay TX end terminal reportPrint 1st PG IMAGE? Relay END Report 1.ALWAYS Reception List Reception list settingReports & List 01.JOURNAL Communication Report Local Mailbox List Local Mailbox List Types of Lists Transmission/Reception journal Printing procedurePrinting List Print Number Print Format Communication Mode Indication Jbig Error code table Error Code Description Remedy Perform transmission operation Reception list/Communication reportTX Report Always Printing reception list List and report print format Transmission report Memory transmission report Multi-address transmission report Relay transmission originator report Relay box number Relay station report Relay transmission relay station report Relay transmission relay end terminal report Multi-polling report Telephone number is indicated List to confirm the contents stored in memory Lists Select 02. Lists usingPress the User FUNC- Tions button on the con- trol panel ITU Mailbox Mail box number Max digits ABB. Numbers 3.GROUP Numbers TonBy Name Dialer list Alphabetical sort list FAX NUMBER/E-MAIL Address Abbreviated dial number list Transmission Speed Indication Group number list One touch number list Mailmode ATT Lists 1.DEPARTMENT Code Function listPress the User FUNC- Tion button on the control panel Function Function List Menu list User Functions Lists 03.INITIAL SetupMenu List Menu List Program Power failure list File NBR Function Mail From Date Time Printing List Troubleshooting Troubleshooting 244 Error Message TroubleshootingError Message Cause Remedy Troubleshooting Transmission Trouble Trouble Check Point Reception Trouble Troubleshooting Automatic Supplies Order Setting 250 Remote Service Automatic Supplies Order 250Specifications 251 This section describes the following articles Remote Service Automatic Supplies Order Automatic Supplies Order Setting Specifications JBIG/MMR/MR/MH Specifications Index 235 181 Index Page GD-1220