Manuals / Kyocera / Computer Equipment / Fax Machine

Kyocera FAX SYSTEM Printing the Management Reports/Lists, Activity Report, Confirmation Report

Models: FAX SYSTEM

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Section 5 Managing Information About Your Fax Communications

Printing the Management Reports/Lists

The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by printing out different management reports. The following procedures explain how to print out the Activity Report, Confirmation Report and User Setting List.

Each of these reports can be printed out at any time.

(1) Activity Report

Print out this report in order to check the results of the transmissions and receptions that were carried out on this fax. Information for the 50 most recent communications will be printed on the Activity Report.

*If no communications have taken place, an Activity report will not be printed out.

*If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

1.Touch the “Print Report” key. The Report Selection screen will appear.

(Inch)

(Metric)

2.Touch the “Activity Report” key.

(Inch)

(2) Confirmation Report

Print out this report in order to check the status of fax communications held in memory in the waiting state.

*If there are no related communications or documents for Polling Transmission held in memory, a Confirmation Report will not be printed out.

*If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

1.Touch the “Print Report” key. The Report Selection screen will appear.

(Inch)

(Metric)

2.Touch the “Confirm. report” key.

(Inch)

(Metric)

(Metric)

3.To print out an Activity Report, touch the “Yes” key. An Activity Report will be printed out.

3.To print out Confirmation Report, touch the “Yes” key. A Confirmation Report will be printed out.

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Kyocera FAX SYSTEM manual Printing the Management Reports/Lists, Activity Report, Confirmation Report

Contents

FAX System F Trademark Information Symbols Introduction Communications Various SettingsManaging Information About Your FaxContents Contents Power supply/Grounding the product Important! Please read it firstEnvironment Names of Parts Main Body Parts and their FunctionsDocument Processor Page Inch Metric Fax Operation Basic Use Basic fax screen on the touch panelTurning TTI Transmission ON/OFF Setting the Type of Phone Line Inch version onlyPreparations Fax Operation Basic UseRegistering Your Self-Station Information Registering your station ID Setting the Date and TimeRegistering your fax number Registering your station nameInitial Mode Features and Functions of this FaxDocument Number When You Press the Reset KeyMessage display when Restricted Access is turned on Auto Clear FunctionReception Address Book Dual Access FunctionNetwork FAX Functions option TransmissionChecking the status of a fax communication in progress Unavailable under Dual AccessWhen the Dual Access function is not available Table of Operations AvailableFax Operation Basic Use Memory Reception Function Fax Operation Basic Use Batch Transmission FunctionRotate & Transmit Function Code Based CommunicationAbbreviated numbers Fax Operation Basic Use Rotate Received DocumentsImaging Memory Back-Up Function Fax Priority PrintoutInch Metric Transmission Modes Inch Switching to the Fax Operation modeMetric Check the transmission mode Sending DocumentsSetting the Documents on the Platen Setting the documents Duplex Document ProcessorAcceptable documents When set in the Document Processor When set on the platenSelecting the resolution Inch Metric ResolutionsDialing a destination fax number Inch Metric Indicating the document size Selecting the contrast Document contrastIf the Documents Were Set on the Platen Initiating the fax transmissionInch Metric Checking the status of the transmission Inch Metric Stopping the transmission in progressInch Changing the reception mode Receiving Documents Automatic Fax ReceptionReception modes Memory Reception Receiving a faxInch Metric Stopping the reception in progress Inch Metric Making copies during a receptionCanceling a Direct Feed Transmission Canceling a CommunicationCanceling a Memory Transmission during scanning Canceling a Memory Transmission during transmissionFax Operation Basic Use Canceling a Reception Entering Characters Character Input screenFunctions of each key in the Character Input screen Metric Version Fax Operation Basic Use Procedure Inch VersionRegistering One-touch KeysFax Operation Basic Use 21 key Fax Operation Basic Use Modifying and Deleting Deleting a one-touch keyModifying registered information Printing Out a One-Touch Key List Fax Operation Basic Use DialingDialing with Abbreviated Numbers Search order Address BookSearch Criteria Searching with the Address bookPrinting Out a Telephone Directory List Redialing Functions Automatic RedialingManual Redialing Duplex Transmission Fax Operation Various FunctionsFax Operation Various Functions Standby Transmission Broadcast Transmission Entering the fax number with the keypadEntering the fax number with a speed-dial key Inch Metric Interrupt Transmission Communication Using the Timer Example Chain Dial KeysModifying and Deleting Deleting a chain dial key 5. Touch the Yes key Using a Chain Dial KeyEditing a Communication in Memory Printing Out a Sample Image of Waiting DocumentsForce-Starting the Communication Fax Operation Various Functions Deleting the Communication Modifying destination information Changing the scheduled start timeDeleting fax numbers Adding fax numbersChanging fax numbers 13. Touch the Change key Manual Fax Transmission If you hear a fax toneIf the other party answers Manual Fax Reception PreparationIf the other party’s voice can be heard When the Fax Data Indicator is Lit If an Error OccursIf a Power Failure Report is Printed Out Message Procedure When One of These Message is DisplayedTroubleshooting Problem Check point Corrective procedure Troubleshooting TablesTroubleshooting If the destination fax machine does not have Troubleshooting Auto FAX/TEL Switching If the call is from a telephoneIf the call is from a fax If the call is from a telephone, but you do not answer TAD ReceptionD. Reception Available in inch versions only Changing the Remote Switching Number Remote SwitchingOther Features of this Fax Operation Adding or replacing documents Polling CommunicationPolling Transmission Entering documents for the first timePolling Reception Other Features of this Fax Code Boxes Code passwordCode Based Communication Codes used for F-Code Based CommunicationRegistering F-Code Confidential Boxes Code Based Confidential CommunicationModifying information Deleting an F-Code Confidential BoxReceiving party must Conditions You the transmitting party mustUse the keypad to enter the appropriate subaddress Printing Out Documents from an F-Code Confidential BoxEntering Documents into an F-Code Confidential Box Printing Out an F-Code Confidential Box ListCode Based Bulletin Board Reception Conditions Transmitting party mustYou the receiving party must Touch the RX Polling key Code Based Relay Broadcast Communication Registering F-Code Relay BoxesRelay station Modifying and Deleting F-Code Relay Boxes Conditions Initial transmitting station Code Based Relay Broadcast TransmissionDeleting an F-Code Relay Box RestrictionsPrinting Out an F-Code Relay Box List Fax Forwarding Turning Fax Forwarding ON/OFF Modifying Registered InformationGroup Dial Keys Deleting a group dial key Printing Out a Group Dial List Other Features of this Fax DialingProgram Keys Deleting a program key 5. Touch the Yes key Printing Out a Program Dial List Other Features of this Fax Using a Program KeyPassword Check Communication Registering Permit Telephone NumbersConditions Required for Successful Communication Modifying and Deleting Permit Telephone Numbers Registering Permit IDsDeleting a Permit Telephone Number 4. Touch the Yes key Modifying and Deleting Permit IDs Inch Metric Registering Encryption Keys Encrypted CommunicationModifying and Deleting Encryption Keys Inch Metric Understanding the Encryption Key and key IDDeleting an Encryption Key 4. Touch the Yes key Other Features of this Fax Registering Encryption Boxes Deleting an Encryption Box Required Operation Transmitting partyRequired Operation Receiving party If the Box ID is Inch Metric If the Box ID is other thanPrinting Out an Encryption Box List Preparations Before Use Restricted AccessChanging the Management Password Available functions in Restricted AccessRegistering Access Codes Modifying and Deleting Access Codes Printing Out a Restricted Access Report Turning Restricted Access ON/OFFIf you entered the management password Clearing the count for all departments Other Features of this Fax Printing Out a Department ListCommunication Result Display Managing Information About Your Fax CommunicationsTransmission Result Display Inch Metric Printing the Management Reports/Lists Activity ReportConfirmation Report List will be printed out Turning Report Print Out ON/OFF Various Settings and RegistrationTurning the Bulletin Board ON/OFF Monitor Volume Setting the Number of Rings Auto Fax ReceptionMaking Volume Settings Alarm VolumeVarious Settings and Registration Selecting the Automatic Reception Mode Setting the Default Transmission ModeTurning Reception Date & Time Print Out ON/OFF Fixed Cassette mode Selecting the Paper Feed Selection ModeAuto Selection mode Fixed Size modeTurning Manual Paper Feed ON/OFF Turning Remote Diagnosis ON/OFF Turning 2 in 1 Reception ON/OFFRegistering the Remote Test ID Duplex Unit Duplex Reception ON/OFF Optional MemoryTurning Duplex Reception ON/OFF Network FAX Settings Option See SetupNetwork FAX Settings Option Refer to the On-Line Manual Setup is completeConnecting the FAX machine and the computer Initial settings on the FAX machineNetwork FAX Reception Setting File Type Setting Setting for Saving the Documents for TransmissionRegistering the file name factory default setting RX and TX Network FAX RegistrationRegistering the IP address or host name Registering the administrators e-mail address Printing Out a Network FAX Settings List Reference Information SpecificationsSpecial Characters Chart PaperinDrawers Paper Size and Priority Feed Chart Inch versionPaper Size and Priority Feed Chart Metric version NW-FAX Menu Flow ChartsReference Information Code Cause AND/OR Procedure for Correction Error Code TablesCode Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Again FCC Part 68 Requirements Conserver CES Instructions Canadian IC Requirements Remarque Page 2002 3DB80020A