Modifying and Deleting Access Codes | Kyocera FAX SYSTEM manual

Section 4 Other Features of this Fax

1.Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

(Metric)

2.Touch the “Restricted Access” key.

3.Touch the “Access Code” key.

4.Use the keypad to enter the currently registered management password (4 digits).

*If Restricted Access is turned ON and you already entered the management password, this step is not necessary.

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(Metric)

5.Touch an unregistered key.

*The information will be displayed for all keys that have already been registered.

*If the desired key is not displayed, use the “▼” and/or “▲” cursor keys to switch to the screen that displays the key that you want.

6.Use the keypad to enter the desired 4-digit access code.

*If you want to change the entered key, use the “r” and/or “R” keys to move the cursor to the desired location.

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(Metric)

7.Touch the “Next” key.

8.Enter the desired department name. (Maximum 32 characters)

*In order to enter characters, refer to “Entering Characters” on page 1-23.)

9.Check the currently registered information and touch the key that corresponds to any item that you want to modify.

10.Touch the “OK” key.

The message display will return to the same screen as was displayed in step 5. If you want to continue registering other access codes, repeat steps 5 through 10. If you are finished registering access codes, press the Reset key.

(4) Modifying and Deleting Access Codes

*If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

1.Perform steps 1 through 4 of “(3) Registering Access Codes” on page 4-41.

2.Touch the key which contains the access code you want to modify or delete.

*If that key is not displayed, use the “▼” and/or “▲” cursor keys to switch to the screen that displays the key that you want.

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(Metric)

4-42

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Kyocera FAX SYSTEM manual Modifying and Deleting Access Codes

Contents

FAX System F Trademark Information Symbols Introduction Managing Information Various SettingsAbout Your Fax Communications Contents Contents Power supply/Grounding the product Important! Please read it firstEnvironment Names of Parts Main Body Parts and their FunctionsDocument Processor Page Inch Metric Fax Operation Basic Use Basic fax screen on the touch panel Preparations Setting the Type of Phone Line Inch version onlyFax Operation Basic Use Turning TTI Transmission ON/OFF Registering Your Self-Station Information Registering your fax number Setting the Date and TimeRegistering your station name Registering your station ID Initial Mode Features and Functions of this Fax Message display when Restricted Access is turned on When You Press the Reset KeyAuto Clear Function Document Number Network FAX Functions option Dual Access FunctionTransmission Reception Address Book When the Dual Access function is not available Unavailable under Dual AccessTable of Operations Available Checking the status of a fax communication in progress Fax Operation Basic Use Rotate & Transmit Function Fax Operation Basic Use Batch Transmission FunctionCode Based Communication Memory Reception Function Imaging Memory Back-Up Function Fax Operation Basic Use Rotate Received DocumentsFax Priority Printout Abbreviated numbers Metric Check the transmission mode Inch Switching to the Fax Operation modeSending Documents Inch Metric Transmission Modes Acceptable documents When set in the Document Processor Setting the documents Duplex Document ProcessorWhen set on the platen Setting the Documents on the Platen Selecting the resolution Inch Metric ResolutionsDialing a destination fax number Inch Metric Indicating the document size Selecting the contrast Document contrast Inch Metric Checking the status of the transmission Initiating the fax transmissionInch Metric Stopping the transmission in progress If the Documents Were Set on the Platen Inch Changing the reception mode Receiving Documents Automatic Fax ReceptionReception modes Inch Metric Stopping the reception in progress Receiving a faxInch Metric Making copies during a reception Memory Reception Canceling a Memory Transmission during scanning Canceling a CommunicationCanceling a Memory Transmission during transmission Canceling a Direct Feed Transmission Fax Operation Basic Use Canceling a Reception Entering Characters Character Input screenFunctions of each key in the Character Input screen Metric Version Fax Operation Basic Use Procedure Inch Version Registering One-touch Keys Fax Operation Basic Use 21 key Fax Operation Basic Use Modifying and Deleting Deleting a one-touch keyModifying registered information Printing Out a One-Touch Key List Fax Operation Basic Use Dialing Dialing with Abbreviated Numbers Search Criteria Address BookSearching with the Address book Search order Printing Out a Telephone Directory List Redialing Functions Automatic RedialingManual Redialing Duplex Transmission Fax Operation Various Functions Fax Operation Various Functions Standby Transmission Broadcast Transmission Entering the fax number with the keypadEntering the fax number with a speed-dial key Inch Metric Interrupt Transmission Communication Using the Timer Example Chain Dial Keys Modifying and Deleting Deleting a chain dial key 5. Touch the Yes key Using a Chain Dial Key Editing a Communication in Memory Printing Out a Sample Image of Waiting DocumentsForce-Starting the Communication Fax Operation Various Functions Deleting the Communication Modifying destination information Changing the scheduled start time Deleting fax numbers Adding fax numbersChanging fax numbers 13. Touch the Change key Manual Fax Transmission If you hear a fax toneIf the other party answers Manual Fax Reception PreparationIf the other party’s voice can be heard When the Fax Data Indicator is Lit If an Error OccursIf a Power Failure Report is Printed Out Message Procedure When One of These Message is Displayed Troubleshooting Problem Check point Corrective procedure Troubleshooting Tables Troubleshooting If the destination fax machine does not have Troubleshooting Auto FAX/TEL Switching If the call is from a telephoneIf the call is from a fax If the call is from a telephone, but you do not answer TAD Reception D. Reception Available in inch versions only Changing the Remote Switching Number Remote Switching Other Features of this Fax Operation Polling Transmission Polling CommunicationEntering documents for the first time Adding or replacing documents Polling Reception Other Features of this Fax Code Based Communication Code passwordCodes used for F-Code Based Communication Code Boxes Registering F-Code Confidential Boxes Code Based Confidential Communication Modifying information Deleting an F-Code Confidential Box Receiving party must Conditions You the transmitting party must Use the keypad to enter the appropriate subaddress Printing Out Documents from an F-Code Confidential Box Entering Documents into an F-Code Confidential Box Printing Out an F-Code Confidential Box List Code Based Bulletin Board Reception Conditions Transmitting party mustYou the receiving party must Touch the RX Polling key Code Based Relay Broadcast Communication Registering F-Code Relay BoxesRelay station Modifying and Deleting F-Code Relay Boxes Deleting an F-Code Relay Box Code Based Relay Broadcast TransmissionRestrictions Conditions Initial transmitting station Printing Out an F-Code Relay Box List Fax Forwarding Turning Fax Forwarding ON/OFF Modifying Registered Information Group Dial Keys Deleting a group dial key Printing Out a Group Dial List Other Features of this Fax Dialing Program Keys Deleting a program key 5. Touch the Yes key Printing Out a Program Dial List Other Features of this Fax Using a Program Key Password Check Communication Registering Permit Telephone NumbersConditions Required for Successful Communication Modifying and Deleting Permit Telephone Numbers Registering Permit IDsDeleting a Permit Telephone Number 4. Touch the Yes key Modifying and Deleting Permit IDs Inch Metric Registering Encryption Keys Encrypted Communication Modifying and Deleting Encryption Keys Inch Metric Understanding the Encryption Key and key IDDeleting an Encryption Key 4. Touch the Yes key Other Features of this Fax Registering Encryption Boxes Deleting an Encryption Box Required Operation Transmitting party Required Operation Receiving party If the Box ID is Inch Metric If the Box ID is other than Printing Out an Encryption Box List Changing the Management Password Restricted AccessAvailable functions in Restricted Access Preparations Before Use Registering Access Codes Modifying and Deleting Access Codes Printing Out a Restricted Access Report Turning Restricted Access ON/OFF If you entered the management password Clearing the count for all departments Other Features of this Fax Printing Out a Department List Communication Result Display Managing Information About Your Fax CommunicationsTransmission Result Display Inch Metric Printing the Management Reports/Lists Activity ReportConfirmation Report List will be printed out Turning Report Print Out ON/OFF Various Settings and Registration Turning the Bulletin Board ON/OFF Making Volume Settings Setting the Number of Rings Auto Fax ReceptionAlarm Volume Monitor Volume Various Settings and Registration Selecting the Automatic Reception Mode Setting the Default Transmission Mode Turning Reception Date & Time Print Out ON/OFF Auto Selection mode Selecting the Paper Feed Selection ModeFixed Size mode Fixed Cassette mode Turning Manual Paper Feed ON/OFF Turning Remote Diagnosis ON/OFF Turning 2 in 1 Reception ON/OFF Registering the Remote Test ID Duplex Unit Duplex Reception ON/OFF Optional MemoryTurning Duplex Reception ON/OFF Network FAX Settings Option Network FAX Settings Option SetupRefer to the On-Line Manual Setup is complete See Connecting the FAX machine and the computer Initial settings on the FAX machineNetwork FAX Reception Setting File Type Setting Setting for Saving the Documents for Transmission Registering the file name factory default setting RX and TX Network FAX RegistrationRegistering the IP address or host name Registering the administrators e-mail address Printing Out a Network FAX Settings List Reference Information Specifications Special Characters Chart PaperinDrawers Paper Size and Priority Feed Chart Inch version Paper Size and Priority Feed Chart Metric version NW-FAX Menu Flow Charts Reference Information Code Cause AND/OR Procedure for Correction Error Code Tables Code Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Again FCC Part 68 Requirements Conserver CES Instructions Canadian IC Requirements Remarque Page 2002 3DB80020A