Fax Operation Basic Use | Kyocera FAX SYSTEM guide

Section 1 Fax Operation (Basic Use)

Use the keypad to enter the fax number you want to register

5 under that one-touch key. (Maximum 32 digits)

(Inch)

(Metric)

•“r” and “R” cursor keys...Use to move the cursor.

“Delete” key...Touch to delete the character that the cursor is currently under. (When the cursor is at the last space, the previous character will be deleted.)

“Space” key...Touch to enter a space.

“Pause” key...Touch to enter a slight pause (indicated by a hyphen) at that point in dialing.

6 Touch the “Next” key.

Enter the name of the other party. (Maximum 20 characters)

7 * In order to enter characters, refer to “Entering Characters” on page 1-23.)

Check the registered information. If you want to change any

8 portion of it, touch the key that corresponds to the desired item and change the information as desired.

If you want to perform more detailed settings like selecting the

9 transmission speed, or designating this one-touch key for F-Code Based Communication or Encrypted Transmission, touch the “Setting” key and then go to the next step.

If you want to register this one-touch key with the entered information as is, go directly to step 20.

Select the desired transmission speed from among those

10 available: “33600bps”, “14400bps” and “9600bps”.

(Inch)

(Metric)

If you want to designate this key for F-Code Based Communi-

11 cation, touch the “Subaddress Tx” key and then go to the next step.

If you want to designate this key for Encrypted Transmission, go directly to step 15.

If you want to register this one-touch key with the entered information as is, touch the “Close” key and proceed directly to step 20.

To use this key for F-Code Based Communication, touch the

12 “On” key. The Subaddress/Password Input screen will appear.

(Inch)

(Metric)

1-26

Image 34

Kyocera FAX SYSTEM manual Fax Operation Basic Use

Contents

FAX System F Trademark Information Symbols Introduction About Your Fax Various SettingsManaging Information Communications Contents Contents Important! Please read it first Power supply/Grounding the productEnvironment Main Body Parts and their Functions Names of PartsDocument Processor Page Fax Operation Basic Use Basic fax screen on the touch panel Inch Metric Fax Operation Basic Use Setting the Type of Phone Line Inch version onlyPreparations Turning TTI Transmission ON/OFF Registering Your Self-Station Information Registering your station name Setting the Date and TimeRegistering your fax number Registering your station ID Features and Functions of this Fax Initial Mode Auto Clear Function When You Press the Reset KeyMessage display when Restricted Access is turned on Document Number Transmission Dual Access FunctionNetwork FAX Functions option Reception Address Book Table of Operations Available Unavailable under Dual AccessWhen the Dual Access function is not available Checking the status of a fax communication in progress Fax Operation Basic Use Code Based Communication Fax Operation Basic Use Batch Transmission FunctionRotate & Transmit Function Memory Reception Function Fax Priority Printout Fax Operation Basic Use Rotate Received DocumentsImaging Memory Back-Up Function Abbreviated numbers Sending Documents Inch Switching to the Fax Operation modeMetric Check the transmission mode Inch Metric Transmission Modes When set on the platen Setting the documents Duplex Document ProcessorAcceptable documents When set in the Document Processor Setting the Documents on the Platen Inch Metric Resolutions Selecting the resolutionDialing a destination fax number Selecting the contrast Document contrast Inch Metric Indicating the document size Inch Metric Stopping the transmission in progress Initiating the fax transmissionInch Metric Checking the status of the transmission If the Documents Were Set on the Platen Receiving Documents Automatic Fax Reception Inch Changing the reception modeReception modes Inch Metric Making copies during a reception Receiving a faxInch Metric Stopping the reception in progress Memory Reception Canceling a Memory Transmission during transmission Canceling a CommunicationCanceling a Memory Transmission during scanning Canceling a Direct Feed Transmission Fax Operation Basic Use Canceling a Reception Character Input screen Entering CharactersFunctions of each key in the Character Input screen Fax Operation Basic Use Procedure Inch Version Metric Version One-touch Keys Registering Fax Operation Basic Use 21 key Deleting a one-touch key Fax Operation Basic Use Modifying and DeletingModifying registered information Fax Operation Basic Use Dialing Printing Out a One-Touch Key List Dialing with Abbreviated Numbers Searching with the Address book Address BookSearch Criteria Search order Printing Out a Telephone Directory List Automatic Redialing Redialing FunctionsManual Redialing Fax Operation Various Functions Duplex Transmission Fax Operation Various Functions Standby Transmission Entering the fax number with the keypad Broadcast TransmissionEntering the fax number with a speed-dial key Inch Metric Interrupt Transmission Communication Using the Timer Chain Dial Keys Example Modifying and Deleting Using a Chain Dial Key Deleting a chain dial key 5. Touch the Yes key Printing Out a Sample Image of Waiting Documents Editing a Communication in MemoryForce-Starting the Communication Fax Operation Various Functions Deleting the Communication Changing the scheduled start time Modifying destination information Adding fax numbers Deleting fax numbersChanging fax numbers 13. Touch the Change key If you hear a fax tone Manual Fax TransmissionIf the other party answers Preparation Manual Fax ReceptionIf the other party’s voice can be heard If an Error Occurs When the Fax Data Indicator is LitIf a Power Failure Report is Printed Out When One of These Message is Displayed Message Procedure Troubleshooting Troubleshooting Tables Problem Check point Corrective procedure Troubleshooting If the destination fax machine does not have Troubleshooting If the call is from a telephone Auto FAX/TEL SwitchingIf the call is from a fax TAD Reception If the call is from a telephone, but you do not answer D. Reception Available in inch versions only Remote Switching Changing the Remote Switching Number Other Features of this Fax Operation Entering documents for the first time Polling CommunicationPolling Transmission Adding or replacing documents Polling Reception Other Features of this Fax Codes used for F-Code Based Communication Code passwordCode Based Communication Code Boxes Code Based Confidential Communication Registering F-Code Confidential Boxes Deleting an F-Code Confidential Box Modifying information Conditions You the transmitting party must Receiving party must Printing Out Documents from an F-Code Confidential Box Use the keypad to enter the appropriate subaddress Printing Out an F-Code Confidential Box List Entering Documents into an F-Code Confidential Box Conditions Transmitting party must Code Based Bulletin Board ReceptionYou the receiving party must Touch the RX Polling key Registering F-Code Relay Boxes Code Based Relay Broadcast CommunicationRelay station Modifying and Deleting F-Code Relay Boxes Restrictions Code Based Relay Broadcast TransmissionDeleting an F-Code Relay Box Conditions Initial transmitting station Printing Out an F-Code Relay Box List Fax Forwarding Modifying Registered Information Turning Fax Forwarding ON/OFF Group Dial Keys Deleting a group dial key Other Features of this Fax Dialing Printing Out a Group Dial List Program Keys Deleting a program key 5. Touch the Yes key Other Features of this Fax Using a Program Key Printing Out a Program Dial List Registering Permit Telephone Numbers Password Check CommunicationConditions Required for Successful Communication Registering Permit IDs Modifying and Deleting Permit Telephone NumbersDeleting a Permit Telephone Number 4. Touch the Yes key Modifying and Deleting Permit IDs Inch Metric Encrypted Communication Registering Encryption Keys Inch Metric Understanding the Encryption Key and key ID Modifying and Deleting Encryption KeysDeleting an Encryption Key 4. Touch the Yes key Other Features of this Fax Registering Encryption Boxes Required Operation Transmitting party Deleting an Encryption Box Required Operation Receiving party Inch Metric If the Box ID is other than If the Box ID is Printing Out an Encryption Box List Available functions in Restricted Access Restricted AccessChanging the Management Password Preparations Before Use Registering Access Codes Modifying and Deleting Access Codes Turning Restricted Access ON/OFF Printing Out a Restricted Access Report If you entered the management password Other Features of this Fax Printing Out a Department List Clearing the count for all departments Managing Information About Your Fax Communications Communication Result DisplayTransmission Result Display Inch Metric Activity Report Printing the Management Reports/ListsConfirmation Report List will be printed out Various Settings and Registration Turning Report Print Out ON/OFF Turning the Bulletin Board ON/OFF Alarm Volume Setting the Number of Rings Auto Fax ReceptionMaking Volume Settings Monitor Volume Various Settings and Registration Setting the Default Transmission Mode Selecting the Automatic Reception Mode Turning Reception Date & Time Print Out ON/OFF Fixed Size mode Selecting the Paper Feed Selection ModeAuto Selection mode Fixed Cassette mode Turning Manual Paper Feed ON/OFF Turning 2 in 1 Reception ON/OFF Turning Remote Diagnosis ON/OFF Registering the Remote Test ID Optional Memory Duplex Unit Duplex Reception ON/OFFTurning Duplex Reception ON/OFF Network FAX Settings Option Refer to the On-Line Manual Setup is complete SetupNetwork FAX Settings Option See Initial settings on the FAX machine Connecting the FAX machine and the computerNetwork FAX Reception Setting Setting for Saving the Documents for Transmission File Type Setting Network FAX Registration Registering the file name factory default setting RX and TXRegistering the IP address or host name Registering the administrators e-mail address Printing Out a Network FAX Settings List Specifications Reference Information Special Characters Chart Paper Size and Priority Feed Chart Inch version PaperinDrawers Paper Size and Priority Feed Chart Metric version Menu Flow Charts NW-FAX Reference Information Error Code Tables Code Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Again FCC Part 68 Requirements Conserver CES Instructions Canadian IC Requirements Remarque Page 2002 3DB80020A