Kyocera FAX SYSTEM manual

ALWAYS read this Operation Guide thoroughly before use.

After reading, maintain it in good condition and keep it

together with the Operation Guide for your copier.

FAX System (F)

Operation Guide

Contents

Main NOTICE Trademark Information Page Introduction Page Contents Important! Please read it first. ............................. v iii Contents iv INSTALLATION PRECAUTIONS Important! Please read it first. Environment Power supply/Grounding the product PRECAUTIONS FOR USE v Section 1 Fax Operation (Basic Use) Names of Parts (1) Main Body Parts and their Functions 1-2 (2) Operation Panel Parts and their Functions 1-3 (3) Basic fax screen on the touch panel Metric Inch 1-4 Preparations (1) Setting the Type of Phone Line (Inch version only) (2) Turning TTI Transmission ON/OFF 1-5 (3) Registering Your Self-Station Information 1-6 (4) Setting the Date and Time 6 1-7 Features and Functions of this Fax (1) Switching from the Copy Operation Mode to the Fax Operation Mode (2) Initial Mode 1-8 (3) When You Press the Reset Key... (4) Auto Clear Function (5) Document Number (6) Auto Shut-Off Function 1-9 (8) Dual Access Function (7) Network FAX Functions (option) 1-10 Table of Operations Available/ Unavailable under Dual Access 1-11 1-12 (9) Batch Transmission Function (10) Rotate & Transmit Function (11) F-Code Based Communication (12) Memory Reception Function 1-13 (13) Rotate Received Documents (14) Imaging Memory Back-Up Function (15) Fax Priority Printout (16) Abbreviated numbers Sending Documents 1-15 3 CAUTION DO NOT leave the Document Processor open as there is a danger of personal injury. 1-16 1-17 Saving a document for transmission When the optional Printer/Scanner Kit is installed... 1-18 1-19 Receiving Documents (Automatic Fax Reception) Checking the reception mode 1-20 2 1 1-21 Canceling a Communication (1) Canceling a Memory Transmission (during scanning) (2) Canceling a Memory Transmission (during transmission) (3) Canceling a Direct Feed Transmission 1-22 (4) Canceling a Reception 1-23 Entering Characters Numbers & Special characters input Lowercase input Uppercase input (1) Character Input screen Page 1-25 One-touch Keys 1-26 Page 1-28 1-29 (3) Dialing (4) Printing Out a One-Touch Key List Page 1-31 Address Book (1) Search Criteria (2) Searching with the Address book 1-32 (3) Printing Out a Telephone Directory List 1-33 Redialing Functions (1) Automatic Redialing (2) Manual Redialing Section 2 Fax Operation (Various Functions) 2-1 Duplex Transmission 2-2 2-3 Standby Transmission 2-4 Broadcast Transmission 2-5 Interrupt Transmission 2-6 Communication Using the Timer 2-7 Chain Dial Keys 2-8 2-9 (3) Using a Chain Dial Key 2-10 Editing a Communication in Memory (1) Printing Out a Sample Image of Waiting Documents (2) Force-Starting the Communication 2-11 (3) Deleting the Communication 2-12 (4) Modifying the Contents of the Communication 2-13 2-14 Manual Fax Transmission 2-15 Manual Fax Reception 3-1 Section 3 Troubleshooting When the Fax Data Indicator is Lit... (1) CAUTIONS before Disconnecting the Power Cord (2) If a Power Failure Report is Printed Out... If an Error Occurs... When One of These Message is Displayed... 3-3 3-4 Troubleshooting Tables 3-5 3-6 3-7 4-1 Section 4 Other Features of this Fax Auto FAX/TEL Switching 4-2 TAD Reception 4-3 D.R.D. Reception (Available in inch versions only) 4-4 Remote Switching (1) Changing the Remote Switching Number Page 4-6 Polling Communication (1) Polling Transmission 4-7 (2) Polling Reception 4-8 4-9 F-Code Based Communication (1) Codes used for F-Code Based Communication (2) F-Code Boxes 4-10 F-Code Based Confidential Communication (1) Registering F-Code Confidential Boxes 4-11 (2) Modifying and Deleting F-Code Confidential Boxes 4-12 (3) F-Code Based Confidential Transmission 4-13 (4) Printing Out Documents from an F-Code Confidential Box 4-14 (5) Printing Out an F-Code Confidential Box List (6) Entering Documents into an F-Code Confidential Box 4-15 (7) F-Code Based Bulletin Board Reception 4-16 4-17 F-Code Based Relay Broadcast Communication (1) Registering F-Code Relay Boxes 4-18 (2) Modifying and Deleting F-Code Relay Boxes 4-19 (3) F-Code Based Relay Broadcast Transmission 4-20 (4) Printing Out an F-Code Relay Box List 4-21 Fax Forwarding 4-22 (2) Modifying Registered Information (3) Turning Fax Forwarding ON/OFF 4-23 Group Dial Keys 4-24 4-25 (3) Dialing (4) Printing Out a Group Dial List 4-26 Program Keys 4-27 4-28 (3) Using a Program Key (4) Printing Out a Program Dial List 4-29 Password Check Communication (1) Registering Permit Telephone Numbers 4-30 (2) Modifying and Deleting Permit Telephone Numbers (3) Registering Permit IDs 4-31 (4) Modifying and Deleting Permit IDs 4-32 (5) Turning Password Check Communication ON/OFF 4-33 Encrypted Communication (1) Registering Encryption Keys 4-34 (2) Modifying and Deleting Encryption Keys 4-35 (3) Registering Encryption Boxes 4-36 (4) Modifying and Deleting Encryption Boxes (5) Required Operation (Transmitting party) 4-37 (6) Required Operation (Receiving party) 4-38 (7) Printing Out Documents from an Encryption Box 4-39 (8) Printing Out an Encryption Key List (9) Printing Out an Encryption Box List 4-40 Restricted Access (1) Preparations Before Use (2) Changing the Management Password 4-41 (3) Registering Access Codes 4-42 (4) Modifying and Deleting Access Codes 4-43 (5) Turning Restricted Access ON/OFF (6) Printing Out a Restricted Access Report 4-44 4-45 (7) Printing Out a Department List (8) Clearing the count for all departments Section 5 Managing Information About Your Fax Communications 5-1 Section 5 Managing Information About Your Fax Communications Communication Result Display (1) Transmission Result Display Page Section 5 Managing Information About Your Fax Communications 5-3 Printing the Management Reports/Lists (1) Activity Report (2) Confirmation Report Page 6-1 Section 6 Various Settings and Registration Turning Report Print Out ON/OFF 6-2 Turning the Bulletin Board ON/OFF 6-3 Setting the Number of Rings (Auto Fax Reception) Making Volume Settings 6-4 Setting the Document Size for Scanning from the Document Processor 6-5 Setting the Default Transmission Selecting the Automatic Reception 6-6 Turning Reception Date & Time Print Out ON/OFF 6-7 Selecting the Paper Feed Selection 6-8 Turning Manual Paper Feed ON/OFF 6-9 Turning 2 in 1 Reception ON/OFF Turning Remote Diagnosis ON/OFF 6-10 Registering the Remote Test ID Section 7 Optional Equipment 7-1 Section 7 Optional Equipment Duplex Unit (Duplex Reception ON/OFF) Optional Memory 8-1 Section 8 Network FAX Settings (Option) About the On-Line Manual Opening the On-Line Manual Setup Page Page 8-5 Network FAX Registration 8-6 12 13 14 11 8-7 Printing Out a Network FAX Settings List 9-1 Section 9 Reference Information Specifications Special Characters Chart 9-3 Paper Size and Priority Feed Chart (Inch version) 9-4 Paper Size and Priority Feed Chart (Metric version) 9-5 Menu Flow Charts 9-6 9-7 Error Code Tables 9-8 9-9 9-10 FCC PART 68 REQUIREMENTS IMPORTANT SAFETY INSTRUCTIONS SAVE THESE INSTRUCTIONS IMPORTANTES MESURES DE SECURITE CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS CONDITIONS DE L'IC CANADIENNE WARNING REMARQUE CAUTION! ATTENTION!