Manual Fax Reception, Preparation | Kyocera FAX SYSTEM instruction

Section 2 Fax Operation (Various Functions)

Manual Fax Reception

Once you are connected with the other party, reception can be initiated manually by pressing the Start key.

Use this mode when you want to talk to the other party prior to actual reception of the documents.

●Preparation

*Make sure that “Manual RX” is displayed. If it is not, touch the reception mode select key and then touch the “Manual RX” key.

(Inch)

(Metric)

1. When a call comes in, the separately purchased phone will ring.

2. Pick up the telephone receiver.

*Conversation with the other party is only possible if a separately purchased telephone is connected to this fax machine.

*Auto Fax Reception is the default setting in this fax, so, in order to manually initiate reception, it is usually necessary to change the reception mode to Manual Fax Reception.

3. Check whether or not the call is from a fax.

> If you hear a fax tone...

You are connected to a fax machine.

Press the Start key. Fax reception will begin.

*If the separately purchased telephone has tone dialing capabilities, you can use the Remote Switching function. (Refer to “Remote Switching” on page 4-4.)

>If the other party’s voice can be heard...

You are connected to a telephone.

Press the Start key at the end of the conversation. A tone will sound to inform the other party that this machine has switched to the fax reception mode. Fax reception will begin once the transmission is initiated by the other party.

4.Hang up the receiver when “Status” [“Act status”] appears in the message display or the reception begins.

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Kyocera FAX SYSTEM manual Manual Fax Reception, Preparation, If the other party’s voice can be heard

Contents

FAX System F Trademark Information Symbols Introduction Various Settings Managing InformationAbout Your Fax Communications Contents Contents Environment Power supply/Grounding the productImportant! Please read it first Document Processor Names of PartsMain Body Parts and their Functions Page Fax Operation Basic Use Basic fax screen on the touch panel Inch Metric Setting the Type of Phone Line Inch version only PreparationsFax Operation Basic Use Turning TTI Transmission ON/OFF Registering Your Self-Station Information Setting the Date and Time Registering your fax numberRegistering your station name Registering your station ID Features and Functions of this Fax Initial Mode When You Press the Reset Key Message display when Restricted Access is turned onAuto Clear Function Document Number Dual Access Function Network FAX Functions optionTransmission Reception Address Book Unavailable under Dual Access When the Dual Access function is not availableTable of Operations Available Checking the status of a fax communication in progress Fax Operation Basic Use Fax Operation Basic Use Batch Transmission Function Rotate & Transmit FunctionCode Based Communication Memory Reception Function Fax Operation Basic Use Rotate Received Documents Imaging Memory Back-Up FunctionFax Priority Printout Abbreviated numbers Inch Switching to the Fax Operation mode Metric Check the transmission modeSending Documents Inch Metric Transmission Modes Setting the documents Duplex Document Processor Acceptable documents When set in the Document ProcessorWhen set on the platen Setting the Documents on the Platen Dialing a destination fax number Selecting the resolutionInch Metric Resolutions Selecting the contrast Document contrast Inch Metric Indicating the document size Initiating the fax transmission Inch Metric Checking the status of the transmissionInch Metric Stopping the transmission in progress If the Documents Were Set on the Platen Reception modes Inch Changing the reception modeReceiving Documents Automatic Fax Reception Receiving a fax Inch Metric Stopping the reception in progressInch Metric Making copies during a reception Memory Reception Canceling a Communication Canceling a Memory Transmission during scanningCanceling a Memory Transmission during transmission Canceling a Direct Feed Transmission Fax Operation Basic Use Canceling a Reception Functions of each key in the Character Input screen Entering CharactersCharacter Input screen Fax Operation Basic Use Procedure Inch Version Metric Version One-touch Keys Registering Fax Operation Basic Use 21 key Modifying registered information Fax Operation Basic Use Modifying and DeletingDeleting a one-touch key Fax Operation Basic Use Dialing Printing Out a One-Touch Key List Dialing with Abbreviated Numbers Address Book Search CriteriaSearching with the Address book Search order Printing Out a Telephone Directory List Manual Redialing Redialing FunctionsAutomatic Redialing Fax Operation Various Functions Duplex Transmission Fax Operation Various Functions Standby Transmission Entering the fax number with a speed-dial key Inch Metric Broadcast TransmissionEntering the fax number with the keypad Interrupt Transmission Communication Using the Timer Chain Dial Keys Example Modifying and Deleting Using a Chain Dial Key Deleting a chain dial key 5. Touch the Yes key Force-Starting the Communication Editing a Communication in MemoryPrinting Out a Sample Image of Waiting Documents Fax Operation Various Functions Deleting the Communication Changing the scheduled start time Modifying destination information Changing fax numbers 13. Touch the Change key Deleting fax numbersAdding fax numbers If the other party answers Manual Fax TransmissionIf you hear a fax tone If the other party’s voice can be heard Manual Fax ReceptionPreparation If a Power Failure Report is Printed Out When the Fax Data Indicator is LitIf an Error Occurs When One of These Message is Displayed Message Procedure Troubleshooting Troubleshooting Tables Problem Check point Corrective procedure Troubleshooting If the destination fax machine does not have Troubleshooting If the call is from a fax Auto FAX/TEL SwitchingIf the call is from a telephone TAD Reception If the call is from a telephone, but you do not answer D. Reception Available in inch versions only Remote Switching Changing the Remote Switching Number Other Features of this Fax Operation Polling Communication Polling TransmissionEntering documents for the first time Adding or replacing documents Polling Reception Other Features of this Fax Code password Code Based CommunicationCodes used for F-Code Based Communication Code Boxes Code Based Confidential Communication Registering F-Code Confidential Boxes Deleting an F-Code Confidential Box Modifying information Conditions You the transmitting party must Receiving party must Printing Out Documents from an F-Code Confidential Box Use the keypad to enter the appropriate subaddress Printing Out an F-Code Confidential Box List Entering Documents into an F-Code Confidential Box You the receiving party must Code Based Bulletin Board ReceptionConditions Transmitting party must Touch the RX Polling key Relay station Code Based Relay Broadcast CommunicationRegistering F-Code Relay Boxes Modifying and Deleting F-Code Relay Boxes Code Based Relay Broadcast Transmission Deleting an F-Code Relay BoxRestrictions Conditions Initial transmitting station Printing Out an F-Code Relay Box List Fax Forwarding Modifying Registered Information Turning Fax Forwarding ON/OFF Group Dial Keys Deleting a group dial key Other Features of this Fax Dialing Printing Out a Group Dial List Program Keys Deleting a program key 5. Touch the Yes key Other Features of this Fax Using a Program Key Printing Out a Program Dial List Conditions Required for Successful Communication Password Check CommunicationRegistering Permit Telephone Numbers Deleting a Permit Telephone Number 4. Touch the Yes key Modifying and Deleting Permit Telephone NumbersRegistering Permit IDs Modifying and Deleting Permit IDs Inch Metric Encrypted Communication Registering Encryption Keys Deleting an Encryption Key 4. Touch the Yes key Modifying and Deleting Encryption KeysInch Metric Understanding the Encryption Key and key ID Other Features of this Fax Registering Encryption Boxes Required Operation Transmitting party Deleting an Encryption Box Required Operation Receiving party Inch Metric If the Box ID is other than If the Box ID is Printing Out an Encryption Box List Restricted Access Changing the Management PasswordAvailable functions in Restricted Access Preparations Before Use Registering Access Codes Modifying and Deleting Access Codes Turning Restricted Access ON/OFF Printing Out a Restricted Access Report If you entered the management password Other Features of this Fax Printing Out a Department List Clearing the count for all departments Transmission Result Display Communication Result DisplayManaging Information About Your Fax Communications Inch Metric Confirmation Report Printing the Management Reports/ListsActivity Report List will be printed out Various Settings and Registration Turning Report Print Out ON/OFF Turning the Bulletin Board ON/OFF Setting the Number of Rings Auto Fax Reception Making Volume SettingsAlarm Volume Monitor Volume Various Settings and Registration Setting the Default Transmission Mode Selecting the Automatic Reception Mode Turning Reception Date & Time Print Out ON/OFF Selecting the Paper Feed Selection Mode Auto Selection modeFixed Size mode Fixed Cassette mode Turning Manual Paper Feed ON/OFF Turning 2 in 1 Reception ON/OFF Turning Remote Diagnosis ON/OFF Registering the Remote Test ID Turning Duplex Reception ON/OFF Duplex Unit Duplex Reception ON/OFFOptional Memory Network FAX Settings Option Setup Network FAX Settings OptionRefer to the On-Line Manual Setup is complete See Network FAX Reception Setting Connecting the FAX machine and the computerInitial settings on the FAX machine Setting for Saving the Documents for Transmission File Type Setting Registering the IP address or host name Registering the file name factory default setting RX and TXNetwork FAX Registration Registering the administrators e-mail address Printing Out a Network FAX Settings List Specifications Reference Information Special Characters Chart Paper Size and Priority Feed Chart Inch version PaperinDrawers Paper Size and Priority Feed Chart Metric version Menu Flow Charts NW-FAX Reference Information Error Code Tables Code Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Again FCC Part 68 Requirements Conserver CES Instructions Canadian IC Requirements Remarque Page 2002 3DB80020A