Managing Information, About Your Fax, Option | Kyocera FAX SYSTEM

			Introduction



	Section 5		This section contains explanations on checking the message display for information on
	Managing Information		the conditions surrounding recent fax transmissions and reception.
	About Your Fax		In addition, it includes explanations on how to print out the management reports and lists
	About Your Fax		that contain information about the result of fax communications and other settings made
	Communications
	Communications		in this fax.






	Section 6		This section contains explanations on certain settings and registration such as adjusting
	Various Settings and		the volume of the alarm that sounds in the event of some sort of error.
	Various Settings and		Use this section to perform the settings and registration most appropriate to how you use
	Registration in this Fax
	Registration in this Fax		this fax.





			This section contains explanations on the functions available when each of the various

	Section 7		optional equipment is installed in this fax. It includes an explanation on Duplex Reception
	Optional Equipment		– in which paper is turned over inside the fax machine and printing accomplished on the
	Optional Equipment		back side – as well as on the Ultra Fine resolution that enables even clearer transmission
			and reception of documents.





			This section contains explanations on the setup procedure and settings to be performed
	Section 8
	Section 8		on the machine in order to use the Network FAX functions available when the optional
	Network FAX Settings
	Network FAX Settings		Printer/Scanner Kit is installed on this fax machine. Be sure to read the On-Line Manual
	(Option)		on the included CD-ROM as well.
	(Option)

Section 9

Reference Information

This section contains information on the specifications for this fax machine, a flowchart of the menus that are shown in the message display and tables with explanations related to various error codes. Use this section as reference when using this fax.

ii

Image 5

Kyocera FAX SYSTEM manual Managing Information, About Your Fax, Communications, Various Settings, Registration in this Fax

Contents

FAX System F Trademark Information Symbols Introduction Managing Information Various SettingsAbout Your Fax Communications Contents Contents Environment Power supply/Grounding the productImportant! Please read it first Document Processor Names of PartsMain Body Parts and their Functions Page Inch Metric Fax Operation Basic Use Basic fax screen on the touch panel Preparations Setting the Type of Phone Line Inch version onlyFax Operation Basic Use Turning TTI Transmission ON/OFF Registering Your Self-Station Information Registering your fax number Setting the Date and TimeRegistering your station name Registering your station ID Initial Mode Features and Functions of this Fax Message display when Restricted Access is turned on When You Press the Reset KeyAuto Clear Function Document Number Network FAX Functions option Dual Access FunctionTransmission Reception Address Book When the Dual Access function is not available Unavailable under Dual AccessTable of Operations Available Checking the status of a fax communication in progress Fax Operation Basic Use Rotate & Transmit Function Fax Operation Basic Use Batch Transmission FunctionCode Based Communication Memory Reception Function Imaging Memory Back-Up Function Fax Operation Basic Use Rotate Received DocumentsFax Priority Printout Abbreviated numbers Metric Check the transmission mode Inch Switching to the Fax Operation modeSending Documents Inch Metric Transmission Modes Acceptable documents When set in the Document Processor Setting the documents Duplex Document ProcessorWhen set on the platen Setting the Documents on the Platen Dialing a destination fax number Selecting the resolutionInch Metric Resolutions Inch Metric Indicating the document size Selecting the contrast Document contrast Inch Metric Checking the status of the transmission Initiating the fax transmissionInch Metric Stopping the transmission in progress If the Documents Were Set on the Platen Reception modes Inch Changing the reception modeReceiving Documents Automatic Fax Reception Inch Metric Stopping the reception in progress Receiving a faxInch Metric Making copies during a reception Memory Reception Canceling a Memory Transmission during scanning Canceling a CommunicationCanceling a Memory Transmission during transmission Canceling a Direct Feed Transmission Fax Operation Basic Use Canceling a Reception Functions of each key in the Character Input screen Entering CharactersCharacter Input screen Metric Version Fax Operation Basic Use Procedure Inch Version Registering One-touch Keys Fax Operation Basic Use 21 key Modifying registered information Fax Operation Basic Use Modifying and DeletingDeleting a one-touch key Printing Out a One-Touch Key List Fax Operation Basic Use Dialing Dialing with Abbreviated Numbers Search Criteria Address BookSearching with the Address book Search order Printing Out a Telephone Directory List Manual Redialing Redialing FunctionsAutomatic Redialing Duplex Transmission Fax Operation Various Functions Fax Operation Various Functions Standby Transmission Entering the fax number with a speed-dial key Inch Metric Broadcast TransmissionEntering the fax number with the keypad Interrupt Transmission Communication Using the Timer Example Chain Dial Keys Modifying and Deleting Deleting a chain dial key 5. Touch the Yes key Using a Chain Dial Key Force-Starting the Communication Editing a Communication in MemoryPrinting Out a Sample Image of Waiting Documents Fax Operation Various Functions Deleting the Communication Modifying destination information Changing the scheduled start time Changing fax numbers 13. Touch the Change key Deleting fax numbersAdding fax numbers If the other party answers Manual Fax TransmissionIf you hear a fax tone If the other party’s voice can be heard Manual Fax ReceptionPreparation If a Power Failure Report is Printed Out When the Fax Data Indicator is LitIf an Error Occurs Message Procedure When One of These Message is Displayed Troubleshooting Problem Check point Corrective procedure Troubleshooting Tables Troubleshooting If the destination fax machine does not have Troubleshooting If the call is from a fax Auto FAX/TEL SwitchingIf the call is from a telephone If the call is from a telephone, but you do not answer TAD Reception D. Reception Available in inch versions only Changing the Remote Switching Number Remote Switching Other Features of this Fax Operation Polling Transmission Polling CommunicationEntering documents for the first time Adding or replacing documents Polling Reception Other Features of this Fax Code Based Communication Code passwordCodes used for F-Code Based Communication Code Boxes Registering F-Code Confidential Boxes Code Based Confidential Communication Modifying information Deleting an F-Code Confidential Box Receiving party must Conditions You the transmitting party must Use the keypad to enter the appropriate subaddress Printing Out Documents from an F-Code Confidential Box Entering Documents into an F-Code Confidential Box Printing Out an F-Code Confidential Box List You the receiving party must Code Based Bulletin Board ReceptionConditions Transmitting party must Touch the RX Polling key Relay station Code Based Relay Broadcast CommunicationRegistering F-Code Relay Boxes Modifying and Deleting F-Code Relay Boxes Deleting an F-Code Relay Box Code Based Relay Broadcast TransmissionRestrictions Conditions Initial transmitting station Printing Out an F-Code Relay Box List Fax Forwarding Turning Fax Forwarding ON/OFF Modifying Registered Information Group Dial Keys Deleting a group dial key Printing Out a Group Dial List Other Features of this Fax Dialing Program Keys Deleting a program key 5. Touch the Yes key Printing Out a Program Dial List Other Features of this Fax Using a Program Key Conditions Required for Successful Communication Password Check CommunicationRegistering Permit Telephone Numbers Deleting a Permit Telephone Number 4. Touch the Yes key Modifying and Deleting Permit Telephone NumbersRegistering Permit IDs Modifying and Deleting Permit IDs Inch Metric Registering Encryption Keys Encrypted Communication Deleting an Encryption Key 4. Touch the Yes key Modifying and Deleting Encryption KeysInch Metric Understanding the Encryption Key and key ID Other Features of this Fax Registering Encryption Boxes Deleting an Encryption Box Required Operation Transmitting party Required Operation Receiving party If the Box ID is Inch Metric If the Box ID is other than Printing Out an Encryption Box List Changing the Management Password Restricted AccessAvailable functions in Restricted Access Preparations Before Use Registering Access Codes Modifying and Deleting Access Codes Printing Out a Restricted Access Report Turning Restricted Access ON/OFF If you entered the management password Clearing the count for all departments Other Features of this Fax Printing Out a Department List Transmission Result Display Communication Result DisplayManaging Information About Your Fax Communications Inch Metric Confirmation Report Printing the Management Reports/ListsActivity Report List will be printed out Turning Report Print Out ON/OFF Various Settings and Registration Turning the Bulletin Board ON/OFF Making Volume Settings Setting the Number of Rings Auto Fax ReceptionAlarm Volume Monitor Volume Various Settings and Registration Selecting the Automatic Reception Mode Setting the Default Transmission Mode Turning Reception Date & Time Print Out ON/OFF Auto Selection mode Selecting the Paper Feed Selection ModeFixed Size mode Fixed Cassette mode Turning Manual Paper Feed ON/OFF Turning Remote Diagnosis ON/OFF Turning 2 in 1 Reception ON/OFF Registering the Remote Test ID Turning Duplex Reception ON/OFF Duplex Unit Duplex Reception ON/OFFOptional Memory Network FAX Settings Option Network FAX Settings Option SetupRefer to the On-Line Manual Setup is complete See Network FAX Reception Setting Connecting the FAX machine and the computerInitial settings on the FAX machine File Type Setting Setting for Saving the Documents for Transmission Registering the IP address or host name Registering the file name factory default setting RX and TXNetwork FAX Registration Registering the administrators e-mail address Printing Out a Network FAX Settings List Reference Information Specifications Special Characters Chart PaperinDrawers Paper Size and Priority Feed Chart Inch version Paper Size and Priority Feed Chart Metric version NW-FAX Menu Flow Charts Reference Information Code Cause AND/OR Procedure for Correction Error Code Tables Code Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Again FCC Part 68 Requirements Conserver CES Instructions Canadian IC Requirements Remarque Page 2002 3DB80020A