Other Features of this Fax | Kyocera FAX SYSTEM manual

Section 4 Other Features of this Fax

4.Use the one-touch key described in step 2 to enter the destination fax number.

(Inch)

(Metric)

5.Press the Start key. The transmission operation will begin.

*If the Encryption Key ID designated for the one-touch key is no longer registered in this fax, an error will occur and the transmission will not be completed.

(6) Required Operation (Receiving party)

Perform the following procedure in order to receive and print out documents under Encrypted Communication.

*F-Code Based Communication is not available for use with Encrypted Communications.

*If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

1.Register the Encryption Key agreed to in advance with the transmitting party. (Refer to “(1) Registering Encryption Keys” on page 4-33.)

*If the Encryption Key has already been registered, go directly to step 2.

2.Register the Encryption Box that will be used to receive the encrypted documents. (Refer to “(3) Registering Encryption Boxes” on page 4-35.)

*If an Encryption Box has already been registered in this way, go directly to step 3.

3.The transmitting party will send you the encrypted documents. Once they are received, they are normally decrypted to their original form and then stored in a specified Encryption Box.

*If the Encryption Box has been registered for manual print out of the documents, go to the next step.

*If the Encryption Box has been registered for automatic print out of the documents, received documents will be automatically printed out upon reception into that box.

4.Refer to “(7) Printing Out Documents from an Encryption Box” on page 4-38, and print out the received documents from the corresponding Encryption Box.

4-37

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Kyocera FAX SYSTEM manual Other Features of this Fax, Required Operation Receiving party

Contents

FAX System F Trademark Information Symbols Introduction Various Settings Managing InformationAbout Your Fax Communications Contents Contents Important! Please read it first Power supply/Grounding the productEnvironment Main Body Parts and their Functions Names of PartsDocument Processor Page Fax Operation Basic Use Basic fax screen on the touch panel Inch Metric Setting the Type of Phone Line Inch version only PreparationsFax Operation Basic Use Turning TTI Transmission ON/OFF Registering Your Self-Station Information Setting the Date and Time Registering your fax numberRegistering your station name Registering your station ID Features and Functions of this Fax Initial Mode When You Press the Reset Key Message display when Restricted Access is turned onAuto Clear Function Document Number Dual Access Function Network FAX Functions optionTransmission Reception Address Book Unavailable under Dual Access When the Dual Access function is not availableTable of Operations Available Checking the status of a fax communication in progress Fax Operation Basic Use Fax Operation Basic Use Batch Transmission Function Rotate & Transmit FunctionCode Based Communication Memory Reception Function Fax Operation Basic Use Rotate Received Documents Imaging Memory Back-Up FunctionFax Priority Printout Abbreviated numbers Inch Switching to the Fax Operation mode Metric Check the transmission modeSending Documents Inch Metric Transmission Modes Setting the documents Duplex Document Processor Acceptable documents When set in the Document ProcessorWhen set on the platen Setting the Documents on the Platen Inch Metric Resolutions Selecting the resolutionDialing a destination fax number Selecting the contrast Document contrast Inch Metric Indicating the document size Initiating the fax transmission Inch Metric Checking the status of the transmissionInch Metric Stopping the transmission in progress If the Documents Were Set on the Platen Receiving Documents Automatic Fax Reception Inch Changing the reception modeReception modes Receiving a fax Inch Metric Stopping the reception in progressInch Metric Making copies during a reception Memory Reception Canceling a Communication Canceling a Memory Transmission during scanningCanceling a Memory Transmission during transmission Canceling a Direct Feed Transmission Fax Operation Basic Use Canceling a Reception Character Input screen Entering CharactersFunctions of each key in the Character Input screen Fax Operation Basic Use Procedure Inch Version Metric Version One-touch Keys Registering Fax Operation Basic Use 21 key Deleting a one-touch key Fax Operation Basic Use Modifying and DeletingModifying registered information Fax Operation Basic Use Dialing Printing Out a One-Touch Key List Dialing with Abbreviated Numbers Address Book Search CriteriaSearching with the Address book Search order Printing Out a Telephone Directory List Automatic Redialing Redialing FunctionsManual Redialing Fax Operation Various Functions Duplex Transmission Fax Operation Various Functions Standby Transmission Entering the fax number with the keypad Broadcast TransmissionEntering the fax number with a speed-dial key Inch Metric Interrupt Transmission Communication Using the Timer Chain Dial Keys Example Modifying and Deleting Using a Chain Dial Key Deleting a chain dial key 5. Touch the Yes key Printing Out a Sample Image of Waiting Documents Editing a Communication in MemoryForce-Starting the Communication Fax Operation Various Functions Deleting the Communication Changing the scheduled start time Modifying destination information Adding fax numbers Deleting fax numbersChanging fax numbers 13. Touch the Change key If you hear a fax tone Manual Fax TransmissionIf the other party answers Preparation Manual Fax ReceptionIf the other party’s voice can be heard If an Error Occurs When the Fax Data Indicator is LitIf a Power Failure Report is Printed Out When One of These Message is Displayed Message Procedure Troubleshooting Troubleshooting Tables Problem Check point Corrective procedure Troubleshooting If the destination fax machine does not have Troubleshooting If the call is from a telephone Auto FAX/TEL SwitchingIf the call is from a fax TAD Reception If the call is from a telephone, but you do not answer D. Reception Available in inch versions only Remote Switching Changing the Remote Switching Number Other Features of this Fax Operation Polling Communication Polling TransmissionEntering documents for the first time Adding or replacing documents Polling Reception Other Features of this Fax Code password Code Based CommunicationCodes used for F-Code Based Communication Code Boxes Code Based Confidential Communication Registering F-Code Confidential Boxes Deleting an F-Code Confidential Box Modifying information Conditions You the transmitting party must Receiving party must Printing Out Documents from an F-Code Confidential Box Use the keypad to enter the appropriate subaddress Printing Out an F-Code Confidential Box List Entering Documents into an F-Code Confidential Box Conditions Transmitting party must Code Based Bulletin Board ReceptionYou the receiving party must Touch the RX Polling key Registering F-Code Relay Boxes Code Based Relay Broadcast CommunicationRelay station Modifying and Deleting F-Code Relay Boxes Code Based Relay Broadcast Transmission Deleting an F-Code Relay BoxRestrictions Conditions Initial transmitting station Printing Out an F-Code Relay Box List Fax Forwarding Modifying Registered Information Turning Fax Forwarding ON/OFF Group Dial Keys Deleting a group dial key Other Features of this Fax Dialing Printing Out a Group Dial List Program Keys Deleting a program key 5. Touch the Yes key Other Features of this Fax Using a Program Key Printing Out a Program Dial List Registering Permit Telephone Numbers Password Check CommunicationConditions Required for Successful Communication Registering Permit IDs Modifying and Deleting Permit Telephone NumbersDeleting a Permit Telephone Number 4. Touch the Yes key Modifying and Deleting Permit IDs Inch Metric Encrypted Communication Registering Encryption Keys Inch Metric Understanding the Encryption Key and key ID Modifying and Deleting Encryption KeysDeleting an Encryption Key 4. Touch the Yes key Other Features of this Fax Registering Encryption Boxes Required Operation Transmitting party Deleting an Encryption Box Required Operation Receiving party Inch Metric If the Box ID is other than If the Box ID is Printing Out an Encryption Box List Restricted Access Changing the Management PasswordAvailable functions in Restricted Access Preparations Before Use Registering Access Codes Modifying and Deleting Access Codes Turning Restricted Access ON/OFF Printing Out a Restricted Access Report If you entered the management password Other Features of this Fax Printing Out a Department List Clearing the count for all departments Managing Information About Your Fax Communications Communication Result DisplayTransmission Result Display Inch Metric Activity Report Printing the Management Reports/ListsConfirmation Report List will be printed out Various Settings and Registration Turning Report Print Out ON/OFF Turning the Bulletin Board ON/OFF Setting the Number of Rings Auto Fax Reception Making Volume SettingsAlarm Volume Monitor Volume Various Settings and Registration Setting the Default Transmission Mode Selecting the Automatic Reception Mode Turning Reception Date & Time Print Out ON/OFF Selecting the Paper Feed Selection Mode Auto Selection modeFixed Size mode Fixed Cassette mode Turning Manual Paper Feed ON/OFF Turning 2 in 1 Reception ON/OFF Turning Remote Diagnosis ON/OFF Registering the Remote Test ID Optional Memory Duplex Unit Duplex Reception ON/OFFTurning Duplex Reception ON/OFF Network FAX Settings Option Setup Network FAX Settings OptionRefer to the On-Line Manual Setup is complete See Initial settings on the FAX machine Connecting the FAX machine and the computerNetwork FAX Reception Setting Setting for Saving the Documents for Transmission File Type Setting Network FAX Registration Registering the file name factory default setting RX and TXRegistering the IP address or host name Registering the administrators e-mail address Printing Out a Network FAX Settings List Specifications Reference Information Special Characters Chart Paper Size and Priority Feed Chart Inch version PaperinDrawers Paper Size and Priority Feed Chart Metric version Menu Flow Charts NW-FAX Reference Information Error Code Tables Code Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Again FCC Part 68 Requirements Conserver CES Instructions Canadian IC Requirements Remarque Page 2002 3DB80020A