Manual Fax Transmission | Kyocera FAX SYSTEM manual

Section 2 Fax Operation (Various Functions)

Manual Fax Transmission

Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key.

Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.

*If you want to cancel the procedure part way through, touch the “On- hook” key or hang up the receiver.

1.Set the documents you want to transmit in the Document Processor.

*It is not possible to set documents on the platen with this mode.

2.Pick up the telephone receiver or touch the “On-hook” key.

*If you touched the “On-hook” key, that key will be highlighted.

3. Dial the destination fax number.

*Speaking to the other party and/or performing Manual Fax Transmission is only possible if a separately purchased telephone is connected to this fax machine.

4. Check whether or not you are connected to a fax machine.

> If you hear a fax tone...

You are connected to a fax machine.

Press the Start key. Fax transmission will begin.

>If the other party answers...

You are connected to a telephone.

Press the Start key at the end of the conversation. Fax transmission will begin.

* It is only possible to speak to the other party when a separately purchased telephone is connected to this fax machine.

5.Hang up the receiver when “Status” [“Act status”] appears in the message display or the reception begins.

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Kyocera FAX SYSTEM manual Manual Fax Transmission, If you hear a fax tone, If the other party answers

Contents

FAX System F Trademark Information Symbols Introduction Communications Various SettingsManaging Information About Your Fax Contents Contents Important! Please read it first Power supply/Grounding the productEnvironment Main Body Parts and their Functions Names of PartsDocument Processor Page Inch Metric Fax Operation Basic Use Basic fax screen on the touch panel Turning TTI Transmission ON/OFF Setting the Type of Phone Line Inch version onlyPreparations Fax Operation Basic Use Registering Your Self-Station Information Registering your station ID Setting the Date and TimeRegistering your fax number Registering your station name Initial Mode Features and Functions of this Fax Document Number When You Press the Reset KeyMessage display when Restricted Access is turned on Auto Clear Function Reception Address Book Dual Access FunctionNetwork FAX Functions option Transmission Checking the status of a fax communication in progress Unavailable under Dual AccessWhen the Dual Access function is not available Table of Operations Available Fax Operation Basic Use Memory Reception Function Fax Operation Basic Use Batch Transmission FunctionRotate & Transmit Function Code Based Communication Abbreviated numbers Fax Operation Basic Use Rotate Received DocumentsImaging Memory Back-Up Function Fax Priority Printout Inch Metric Transmission Modes Inch Switching to the Fax Operation modeMetric Check the transmission mode Sending Documents Setting the Documents on the Platen Setting the documents Duplex Document ProcessorAcceptable documents When set in the Document Processor When set on the platen Inch Metric Resolutions Selecting the resolutionDialing a destination fax number Inch Metric Indicating the document size Selecting the contrast Document contrast If the Documents Were Set on the Platen Initiating the fax transmissionInch Metric Checking the status of the transmission Inch Metric Stopping the transmission in progress Receiving Documents Automatic Fax Reception Inch Changing the reception modeReception modes Memory Reception Receiving a faxInch Metric Stopping the reception in progress Inch Metric Making copies during a reception Canceling a Direct Feed Transmission Canceling a CommunicationCanceling a Memory Transmission during scanning Canceling a Memory Transmission during transmission Fax Operation Basic Use Canceling a Reception Character Input screen Entering CharactersFunctions of each key in the Character Input screen Metric Version Fax Operation Basic Use Procedure Inch Version Registering One-touch Keys Fax Operation Basic Use 21 key Deleting a one-touch key Fax Operation Basic Use Modifying and DeletingModifying registered information Printing Out a One-Touch Key List Fax Operation Basic Use Dialing Dialing with Abbreviated Numbers Search order Address BookSearch Criteria Searching with the Address book Printing Out a Telephone Directory List Automatic Redialing Redialing FunctionsManual Redialing Duplex Transmission Fax Operation Various Functions Fax Operation Various Functions Standby Transmission Entering the fax number with the keypad Broadcast TransmissionEntering the fax number with a speed-dial key Inch Metric Interrupt Transmission Communication Using the Timer Example Chain Dial Keys Modifying and Deleting Deleting a chain dial key 5. Touch the Yes key Using a Chain Dial Key Printing Out a Sample Image of Waiting Documents Editing a Communication in MemoryForce-Starting the Communication Fax Operation Various Functions Deleting the Communication Modifying destination information Changing the scheduled start time Adding fax numbers Deleting fax numbersChanging fax numbers 13. Touch the Change key If you hear a fax tone Manual Fax TransmissionIf the other party answers Preparation Manual Fax ReceptionIf the other party’s voice can be heard If an Error Occurs When the Fax Data Indicator is LitIf a Power Failure Report is Printed Out Message Procedure When One of These Message is Displayed Troubleshooting Problem Check point Corrective procedure Troubleshooting Tables Troubleshooting If the destination fax machine does not have Troubleshooting If the call is from a telephone Auto FAX/TEL SwitchingIf the call is from a fax If the call is from a telephone, but you do not answer TAD Reception D. Reception Available in inch versions only Changing the Remote Switching Number Remote Switching Other Features of this Fax Operation Adding or replacing documents Polling CommunicationPolling Transmission Entering documents for the first time Polling Reception Other Features of this Fax Code Boxes Code passwordCode Based Communication Codes used for F-Code Based Communication Registering F-Code Confidential Boxes Code Based Confidential Communication Modifying information Deleting an F-Code Confidential Box Receiving party must Conditions You the transmitting party must Use the keypad to enter the appropriate subaddress Printing Out Documents from an F-Code Confidential Box Entering Documents into an F-Code Confidential Box Printing Out an F-Code Confidential Box List Conditions Transmitting party must Code Based Bulletin Board ReceptionYou the receiving party must Touch the RX Polling key Registering F-Code Relay Boxes Code Based Relay Broadcast CommunicationRelay station Modifying and Deleting F-Code Relay Boxes Conditions Initial transmitting station Code Based Relay Broadcast TransmissionDeleting an F-Code Relay Box Restrictions Printing Out an F-Code Relay Box List Fax Forwarding Turning Fax Forwarding ON/OFF Modifying Registered Information Group Dial Keys Deleting a group dial key Printing Out a Group Dial List Other Features of this Fax Dialing Program Keys Deleting a program key 5. Touch the Yes key Printing Out a Program Dial List Other Features of this Fax Using a Program Key Registering Permit Telephone Numbers Password Check CommunicationConditions Required for Successful Communication Registering Permit IDs Modifying and Deleting Permit Telephone NumbersDeleting a Permit Telephone Number 4. Touch the Yes key Modifying and Deleting Permit IDs Inch Metric Registering Encryption Keys Encrypted Communication Inch Metric Understanding the Encryption Key and key ID Modifying and Deleting Encryption KeysDeleting an Encryption Key 4. Touch the Yes key Other Features of this Fax Registering Encryption Boxes Deleting an Encryption Box Required Operation Transmitting party Required Operation Receiving party If the Box ID is Inch Metric If the Box ID is other than Printing Out an Encryption Box List Preparations Before Use Restricted AccessChanging the Management Password Available functions in Restricted Access Registering Access Codes Modifying and Deleting Access Codes Printing Out a Restricted Access Report Turning Restricted Access ON/OFF If you entered the management password Clearing the count for all departments Other Features of this Fax Printing Out a Department List Managing Information About Your Fax Communications Communication Result DisplayTransmission Result Display Inch Metric Activity Report Printing the Management Reports/ListsConfirmation Report List will be printed out Turning Report Print Out ON/OFF Various Settings and Registration Turning the Bulletin Board ON/OFF Monitor Volume Setting the Number of Rings Auto Fax ReceptionMaking Volume Settings Alarm Volume Various Settings and Registration Selecting the Automatic Reception Mode Setting the Default Transmission Mode Turning Reception Date & Time Print Out ON/OFF Fixed Cassette mode Selecting the Paper Feed Selection ModeAuto Selection mode Fixed Size mode Turning Manual Paper Feed ON/OFF Turning Remote Diagnosis ON/OFF Turning 2 in 1 Reception ON/OFF Registering the Remote Test ID Optional Memory Duplex Unit Duplex Reception ON/OFFTurning Duplex Reception ON/OFF Network FAX Settings Option See SetupNetwork FAX Settings Option Refer to the On-Line Manual Setup is complete Initial settings on the FAX machine Connecting the FAX machine and the computerNetwork FAX Reception Setting File Type Setting Setting for Saving the Documents for Transmission Network FAX Registration Registering the file name factory default setting RX and TXRegistering the IP address or host name Registering the administrators e-mail address Printing Out a Network FAX Settings List Reference Information Specifications Special Characters Chart PaperinDrawers Paper Size and Priority Feed Chart Inch version Paper Size and Priority Feed Chart Metric version NW-FAX Menu Flow Charts Reference Information Code Cause AND/OR Procedure for Correction Error Code Tables Code Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Again FCC Part 68 Requirements Conserver CES Instructions Canadian IC Requirements Remarque Page 2002 3DB80020A