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Kyocera FAX SYSTEM manual Other Features of this Fax Printing Out a Department List

Models: FAX SYSTEM

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Section 4 Other Features of this Fax

(7) Printing Out a Department List

Print out this list in order to check the access codes and corresponding department names currently registered in this fax.

*You will need to turn Restricted Access ON and enter the registered management password before you can print out this list.

*If there are no access codes registered, a Department List will not be printed out.

*If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

1.Use the keypad to enter the currently registered management password (4 digits).

(Inch)

(Metric)

2.Touch the “Print Report” key. The Report Selection screen will appear.

(Inch)

(Metric)

3.Touch the “Department code list” [“ID-code list”] key.

4.Touch the “Yes” key. A Department list will be printed out.

(8) Clearing the count for all departments

Perform the following procedure when you want to clear the number of documents that have been sent under all access codes.

*You will need to enter the registered management password when you want to clear the count for all departments.

*If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

1.Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

(Metric)

2.Touch the “Restricted Access” key.

3.Touch the “Counter clear” key.

(Inch)

(Metric)

4.If you want to clear the count for all departments, touch the “Yes” key.

The message display will return to the same screen as was displayed in step 3. If you are finished making Restricted Access settings, press the Reset key.

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Kyocera FAX SYSTEM manual Other Features of this Fax Printing Out a Department List, Clearing the count for all departments

Contents

FAX System F Trademark Information Symbols Introduction Various Settings Managing InformationAbout Your Fax CommunicationsContents Contents Power supply/Grounding the product Important! Please read it firstEnvironment Names of Parts Main Body Parts and their FunctionsDocument Processor Page Fax Operation Basic Use Basic fax screen on the touch panel Inch MetricSetting the Type of Phone Line Inch version only PreparationsFax Operation Basic Use Turning TTI Transmission ON/OFFRegistering Your Self-Station Information Setting the Date and Time Registering your fax numberRegistering your station name Registering your station IDFeatures and Functions of this Fax Initial ModeWhen You Press the Reset Key Message display when Restricted Access is turned onAuto Clear Function Document NumberDual Access Function Network FAX Functions optionTransmission Reception Address BookUnavailable under Dual Access When the Dual Access function is not availableTable of Operations Available Checking the status of a fax communication in progressFax Operation Basic Use Fax Operation Basic Use Batch Transmission Function Rotate & Transmit FunctionCode Based Communication Memory Reception FunctionFax Operation Basic Use Rotate Received Documents Imaging Memory Back-Up FunctionFax Priority Printout Abbreviated numbersInch Switching to the Fax Operation mode Metric Check the transmission modeSending Documents Inch Metric Transmission ModesSetting the documents Duplex Document Processor Acceptable documents When set in the Document ProcessorWhen set on the platen Setting the Documents on the PlatenSelecting the resolution Inch Metric ResolutionsDialing a destination fax number Selecting the contrast Document contrast Inch Metric Indicating the document sizeInitiating the fax transmission Inch Metric Checking the status of the transmissionInch Metric Stopping the transmission in progress If the Documents Were Set on the PlatenInch Changing the reception mode Receiving Documents Automatic Fax ReceptionReception modes Receiving a fax Inch Metric Stopping the reception in progressInch Metric Making copies during a reception Memory ReceptionCanceling a Communication Canceling a Memory Transmission during scanningCanceling a Memory Transmission during transmission Canceling a Direct Feed TransmissionFax Operation Basic Use Canceling a Reception Entering Characters Character Input screenFunctions of each key in the Character Input screen Fax Operation Basic Use Procedure Inch Version Metric VersionOne-touch Keys RegisteringFax Operation Basic Use 21 key Fax Operation Basic Use Modifying and Deleting Deleting a one-touch keyModifying registered information Fax Operation Basic Use Dialing Printing Out a One-Touch Key ListDialing with Abbreviated Numbers Address Book Search CriteriaSearching with the Address book Search orderPrinting Out a Telephone Directory List Redialing Functions Automatic RedialingManual Redialing Fax Operation Various Functions Duplex TransmissionFax Operation Various Functions Standby Transmission Broadcast Transmission Entering the fax number with the keypadEntering the fax number with a speed-dial key Inch Metric Interrupt Transmission Communication Using the Timer Chain Dial Keys ExampleModifying and Deleting Using a Chain Dial Key Deleting a chain dial key 5. Touch the Yes keyEditing a Communication in Memory Printing Out a Sample Image of Waiting DocumentsForce-Starting the Communication Fax Operation Various Functions Deleting the Communication Changing the scheduled start time Modifying destination informationDeleting fax numbers Adding fax numbersChanging fax numbers 13. Touch the Change key Manual Fax Transmission If you hear a fax toneIf the other party answers Manual Fax Reception PreparationIf the other party’s voice can be heard When the Fax Data Indicator is Lit If an Error OccursIf a Power Failure Report is Printed Out When One of These Message is Displayed Message ProcedureTroubleshooting Troubleshooting Tables Problem Check point Corrective procedureTroubleshooting If the destination fax machine does not have Troubleshooting Auto FAX/TEL Switching If the call is from a telephoneIf the call is from a fax TAD Reception If the call is from a telephone, but you do not answerD. Reception Available in inch versions only Remote Switching Changing the Remote Switching NumberOther Features of this Fax Operation Polling Communication Polling TransmissionEntering documents for the first time Adding or replacing documentsPolling Reception Other Features of this Fax Code password Code Based CommunicationCodes used for F-Code Based Communication Code BoxesCode Based Confidential Communication Registering F-Code Confidential BoxesDeleting an F-Code Confidential Box Modifying informationConditions You the transmitting party must Receiving party mustPrinting Out Documents from an F-Code Confidential Box Use the keypad to enter the appropriate subaddressPrinting Out an F-Code Confidential Box List Entering Documents into an F-Code Confidential BoxCode Based Bulletin Board Reception Conditions Transmitting party mustYou the receiving party must Touch the RX Polling key Code Based Relay Broadcast Communication Registering F-Code Relay BoxesRelay station Modifying and Deleting F-Code Relay Boxes Code Based Relay Broadcast Transmission Deleting an F-Code Relay BoxRestrictions Conditions Initial transmitting stationPrinting Out an F-Code Relay Box List Fax Forwarding Modifying Registered Information Turning Fax Forwarding ON/OFFGroup Dial Keys Deleting a group dial key Other Features of this Fax Dialing Printing Out a Group Dial ListProgram Keys Deleting a program key 5. Touch the Yes key Other Features of this Fax Using a Program Key Printing Out a Program Dial ListPassword Check Communication Registering Permit Telephone NumbersConditions Required for Successful Communication Modifying and Deleting Permit Telephone Numbers Registering Permit IDsDeleting a Permit Telephone Number 4. Touch the Yes key Modifying and Deleting Permit IDs Inch Metric Encrypted Communication Registering Encryption KeysModifying and Deleting Encryption Keys Inch Metric Understanding the Encryption Key and key IDDeleting an Encryption Key 4. Touch the Yes key Other Features of this Fax Registering Encryption Boxes Required Operation Transmitting party Deleting an Encryption BoxRequired Operation Receiving party Inch Metric If the Box ID is other than If the Box ID isPrinting Out an Encryption Box List Restricted Access Changing the Management PasswordAvailable functions in Restricted Access Preparations Before UseRegistering Access Codes Modifying and Deleting Access Codes Turning Restricted Access ON/OFF Printing Out a Restricted Access ReportIf you entered the management password Other Features of this Fax Printing Out a Department List Clearing the count for all departmentsCommunication Result Display Managing Information About Your Fax CommunicationsTransmission Result Display Inch Metric Printing the Management Reports/Lists Activity ReportConfirmation Report List will be printed out Various Settings and Registration Turning Report Print Out ON/OFFTurning the Bulletin Board ON/OFF Setting the Number of Rings Auto Fax Reception Making Volume SettingsAlarm Volume Monitor VolumeVarious Settings and Registration Setting the Default Transmission Mode Selecting the Automatic Reception ModeTurning Reception Date & Time Print Out ON/OFF Selecting the Paper Feed Selection Mode Auto Selection modeFixed Size mode Fixed Cassette modeTurning Manual Paper Feed ON/OFF Turning 2 in 1 Reception ON/OFF Turning Remote Diagnosis ON/OFFRegistering the Remote Test ID Duplex Unit Duplex Reception ON/OFF Optional MemoryTurning Duplex Reception ON/OFF Network FAX Settings Option Setup Network FAX Settings OptionRefer to the On-Line Manual Setup is complete SeeConnecting the FAX machine and the computer Initial settings on the FAX machineNetwork FAX Reception Setting Setting for Saving the Documents for Transmission File Type SettingRegistering the file name factory default setting RX and TX Network FAX RegistrationRegistering the IP address or host name Registering the administrators e-mail address Printing Out a Network FAX Settings List Specifications Reference InformationSpecial Characters Chart Paper Size and Priority Feed Chart Inch version PaperinDrawersPaper Size and Priority Feed Chart Metric version Menu Flow Charts NW-FAXReference Information Error Code Tables Code Cause AND/OR Procedure for CorrectionCode Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Again FCC Part 68 Requirements Conserver CES Instructions Canadian IC Requirements Remarque Page 2002 3DB80020A