Kyocera FAX SYSTEM manual Encrypted Communication, Registering Encryption Keys

Section 4 Other Features of this Fax

Encrypted Communication

Encrypted Communication involves the encryption of documents prior to their transmission. In this way, third parties are prevented from seeing the actual documents even if they should be able to access the transmission itself.

Those documents are then decrypted and printed out in their original form only after receipt by the receiving party, making this function extremely beneficial for sending strictly confidential information.

(1) Registering Encryption Keys

The Encryption Key to be used must be selected by the transmitting party during the registration of the corresponding one-touch key which is to be designated for Encrypted Transmission, and by the receiving party during registration of the corresponding Encryption Box.

Each Encryption Key contains 16 characters that can include any combination of the numerals 0 - 9 and the letters A - F. This key will then be registered under a 2-digit “Encryption Key ID” from 01 - 20.

*You can register up to 20 Encryption Keys in this fax.

*If Restricted Access is turned ON, it is necessary to enter the currently registered management password before you can register Encryption Keys.

*You can also modify a registered Encryption Key by following the procedure below.

*If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

1.Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

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*To accomplish Encrypted Communication, the other party's fax machine must be one of our models that has the same Encrypted Communication capabilities as your fax machine.

*To successfully accomplish encryption, and then the corresponding decryption, both the transmitting and receiving parties must use the same 16-character Encryption Key.

If the Encryption Keys used by both parties do not match EXACTLY, Encrypted Communication will not be possible. Therefore, it is necessary for both parties to determine, in advance, the Encryption Key that will be used and register it under a 2-digit Encryption Key ID.

2.Touch the “Encryption key” key.

*If Restricted Access is turned OFF, go to the next step.

If Restricted Access is turned ON, proceed directly to step 4.

3.Use the keypad to enter the currently registered management password (4 digits).

*If the password that you entered matches the registered one, the message display will change.

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4-33