Section 4 Other Features of this Fax
Restricted Access
By allowing certain communication and operation only upon entry of one of the viable access codes, use of this fax – such as the number of communications initiated – can be effectively scrutinized for up to 50 individual departments by printing out the corresponding report.
*It is necessary to register these access codes in advance. (Refer to “(3) Registering Access Codes” on page
*In order to clear the number of documents that have been sent for all departments, refer to “(8) Clearing the count for all departments” on page
>The following methods of communication can be managed under Restricted Access.
•Standard transmission
•Transmission that uses the timer
•Broadcast Transmission
•
•Polling Communication
•
•
•Encrypted Transmission
•Manual transmission/reception when dialing is initiated from this fax
<Available functions in Restricted Access>
Restricted Access limits the available functions of this fax to those individuals who enter a viable access code – or to the
>The following functions of this fax are available upon entering a viable access code.
•Standard transmission
•Transmission that uses the timer
•Broadcast Transmission
•
•Polling Communication
•
•
•Encrypted Transmission
•Editing a communication in memory
•Restricted Access report print out
>All functions of this fax, including registration, settings and report/list print out, are available when you enter the registered management password.
<Notes>
*It is possible to dial a fax or telephone number or view the Communication Result Display, as well as print out the Activity Report, without entering an access code or the registered management password.
*If Restricted Access is turned ON, only those sets of documents entered using the same access code will be pooled together under the Batch Transmission function. Any documents that were entered using different access codes will be sent during different transmissions. (Refer to “(8) Batch Transmission Function” on page
*If Restricted Access Report print out is turned ON, a Restricted Access Report will be automatically printed out upon reaching 50 individual transactions. (Refer to “Turning Report Print Out ON/OFF” on page
*Ordinarily, the registered
(1) Preparations Before Use
1.Verify the management password. It is possible to change that password. (Refer to “(2) Changing the Management Password”.)
2.If the desired access code is not registered in this fax, perform the appropriate registration procedure. (Refer to “(3) Registering Access Codes” on page
3.Turn Restricted Access ON. (Refer to “(5) Turning Restricted Access ON/OFF” on page
(2) Changing the Management Password
In order to manage each individual's or each department's use of this fax in the Fax Operation mode – and enhance security during Encrypted Communication as well – it is necessary to enter the registered management password in those cases noted in 1 and 2 below.
As you can only register one management password, it is recommended that the
* The factory default management password is “6482”.
1You must enter the management password when...
•turning Restricted Access ON and OFF.
•registering access codes.
•printing out the Department List.
•registering Encryption Keys.
•printing out the Encryption Key List.
