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Kyocera FAX SYSTEM manual One-touch Keys, Registering

Models: FAX SYSTEM

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Section 1 Fax Operation (Basic Use)

One-touch Keys

If you register a fax number under a one-touch key in advance, you will be able to dial that number with the touch of a key. You can also use one-touch keys to designate destination fax numbers for F-Code Based Communication and Encrypted Transmissions.

(1) Registering

*600 speed-dial keys are available and each of these keys can be designated to function as either a one-touch key, a group dial key, a program key or a chain dial key.

*The abbreviated number for the speed-dial key that you press

(001 - 600) will automatically become the abbreviated number for the destination fax number registered under that one-touch key.

*You CANNOT designate a one-touch key for both F-Code Based Communication AND Encrypted Transmission.

*If you want to check the information already registered under each one-touch key, print out a One-Touch Key List.

*It is recommended that you register the name of the other party as well as the fax number under each one-touch key. If you register the other party's name as well, you will be able to use the address book to search for their fax number.

*Prior to operation, check the message display to make sure that the touch panel is in the initial mode for fax operation.

(Refer to “(2) Initial Mode” on page 1-7.)

*If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

Touch the “Register” [“Registration”] key. The Registration

1 Select screen will appear.

(Inch)

(Metric)

Touch the “Dial” key. The touch panel will switch to dial

2 registration.

(Inch)

(Metric)

Touch an unregistered speed-dial key on the touch panel.

3 * If there are no unregistered speed-dial keys displayed, use the “▼” and/or “▲” cursor keys to switch to a screen that displays an unregistered key.

(Inch)

(Metric)

4 Touch the “One-touch key” key.

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Kyocera FAX SYSTEM manual One-touch Keys, Registering

Contents

FAX System F Trademark Information Symbols Introduction Managing Information Various SettingsAbout Your Fax CommunicationsContents Contents Power supply/Grounding the product Important! Please read it firstEnvironment Names of Parts Main Body Parts and their FunctionsDocument Processor Page Inch Metric Fax Operation Basic Use Basic fax screen on the touch panelPreparations Setting the Type of Phone Line Inch version onlyFax Operation Basic Use Turning TTI Transmission ON/OFFRegistering Your Self-Station Information Registering your fax number Setting the Date and TimeRegistering your station name Registering your station IDInitial Mode Features and Functions of this FaxMessage display when Restricted Access is turned on When You Press the Reset KeyAuto Clear Function Document NumberNetwork FAX Functions option Dual Access FunctionTransmission Reception Address BookWhen the Dual Access function is not available Unavailable under Dual AccessTable of Operations Available Checking the status of a fax communication in progressFax Operation Basic Use Rotate & Transmit Function Fax Operation Basic Use Batch Transmission FunctionCode Based Communication Memory Reception FunctionImaging Memory Back-Up Function Fax Operation Basic Use Rotate Received DocumentsFax Priority Printout Abbreviated numbersMetric Check the transmission mode Inch Switching to the Fax Operation modeSending Documents Inch Metric Transmission ModesAcceptable documents When set in the Document Processor Setting the documents Duplex Document ProcessorWhen set on the platen Setting the Documents on the PlatenSelecting the resolution Inch Metric ResolutionsDialing a destination fax number Inch Metric Indicating the document size Selecting the contrast Document contrastInch Metric Checking the status of the transmission Initiating the fax transmissionInch Metric Stopping the transmission in progress If the Documents Were Set on the PlatenInch Changing the reception mode Receiving Documents Automatic Fax ReceptionReception modes Inch Metric Stopping the reception in progress Receiving a faxInch Metric Making copies during a reception Memory ReceptionCanceling a Memory Transmission during scanning Canceling a CommunicationCanceling a Memory Transmission during transmission Canceling a Direct Feed TransmissionFax Operation Basic Use Canceling a Reception Entering Characters Character Input screenFunctions of each key in the Character Input screen Metric Version Fax Operation Basic Use Procedure Inch VersionRegistering One-touch KeysFax Operation Basic Use 21 key Fax Operation Basic Use Modifying and Deleting Deleting a one-touch keyModifying registered information Printing Out a One-Touch Key List Fax Operation Basic Use DialingDialing with Abbreviated Numbers Search Criteria Address BookSearching with the Address book Search orderPrinting Out a Telephone Directory List Redialing Functions Automatic RedialingManual Redialing Duplex Transmission Fax Operation Various FunctionsFax Operation Various Functions Standby Transmission Broadcast Transmission Entering the fax number with the keypadEntering the fax number with a speed-dial key Inch Metric Interrupt Transmission Communication Using the Timer Example Chain Dial KeysModifying and Deleting Deleting a chain dial key 5. Touch the Yes key Using a Chain Dial KeyEditing a Communication in Memory Printing Out a Sample Image of Waiting DocumentsForce-Starting the Communication Fax Operation Various Functions Deleting the Communication Modifying destination information Changing the scheduled start timeDeleting fax numbers Adding fax numbersChanging fax numbers 13. Touch the Change key Manual Fax Transmission If you hear a fax toneIf the other party answers Manual Fax Reception PreparationIf the other party’s voice can be heard When the Fax Data Indicator is Lit If an Error OccursIf a Power Failure Report is Printed Out Message Procedure When One of These Message is DisplayedTroubleshooting Problem Check point Corrective procedure Troubleshooting TablesTroubleshooting If the destination fax machine does not have Troubleshooting Auto FAX/TEL Switching If the call is from a telephoneIf the call is from a fax If the call is from a telephone, but you do not answer TAD ReceptionD. Reception Available in inch versions only Changing the Remote Switching Number Remote SwitchingOther Features of this Fax Operation Polling Transmission Polling CommunicationEntering documents for the first time Adding or replacing documentsPolling Reception Other Features of this Fax Code Based Communication Code passwordCodes used for F-Code Based Communication Code BoxesRegistering F-Code Confidential Boxes Code Based Confidential CommunicationModifying information Deleting an F-Code Confidential BoxReceiving party must Conditions You the transmitting party mustUse the keypad to enter the appropriate subaddress Printing Out Documents from an F-Code Confidential BoxEntering Documents into an F-Code Confidential Box Printing Out an F-Code Confidential Box ListCode Based Bulletin Board Reception Conditions Transmitting party mustYou the receiving party must Touch the RX Polling key Code Based Relay Broadcast Communication Registering F-Code Relay BoxesRelay station Modifying and Deleting F-Code Relay Boxes Deleting an F-Code Relay Box Code Based Relay Broadcast TransmissionRestrictions Conditions Initial transmitting stationPrinting Out an F-Code Relay Box List Fax Forwarding Turning Fax Forwarding ON/OFF Modifying Registered InformationGroup Dial Keys Deleting a group dial key Printing Out a Group Dial List Other Features of this Fax DialingProgram Keys Deleting a program key 5. Touch the Yes key Printing Out a Program Dial List Other Features of this Fax Using a Program KeyPassword Check Communication Registering Permit Telephone NumbersConditions Required for Successful Communication Modifying and Deleting Permit Telephone Numbers Registering Permit IDsDeleting a Permit Telephone Number 4. Touch the Yes key Modifying and Deleting Permit IDs Inch Metric Registering Encryption Keys Encrypted CommunicationModifying and Deleting Encryption Keys Inch Metric Understanding the Encryption Key and key IDDeleting an Encryption Key 4. Touch the Yes key Other Features of this Fax Registering Encryption Boxes Deleting an Encryption Box Required Operation Transmitting partyRequired Operation Receiving party If the Box ID is Inch Metric If the Box ID is other thanPrinting Out an Encryption Box List Changing the Management Password Restricted AccessAvailable functions in Restricted Access Preparations Before UseRegistering Access Codes Modifying and Deleting Access Codes Printing Out a Restricted Access Report Turning Restricted Access ON/OFFIf you entered the management password Clearing the count for all departments Other Features of this Fax Printing Out a Department ListCommunication Result Display Managing Information About Your Fax CommunicationsTransmission Result Display Inch Metric Printing the Management Reports/Lists Activity ReportConfirmation Report List will be printed out Turning Report Print Out ON/OFF Various Settings and RegistrationTurning the Bulletin Board ON/OFF Making Volume Settings Setting the Number of Rings Auto Fax ReceptionAlarm Volume Monitor VolumeVarious Settings and Registration Selecting the Automatic Reception Mode Setting the Default Transmission ModeTurning Reception Date & Time Print Out ON/OFF Auto Selection mode Selecting the Paper Feed Selection ModeFixed Size mode Fixed Cassette modeTurning Manual Paper Feed ON/OFF Turning Remote Diagnosis ON/OFF Turning 2 in 1 Reception ON/OFFRegistering the Remote Test ID Duplex Unit Duplex Reception ON/OFF Optional MemoryTurning Duplex Reception ON/OFF Network FAX Settings Option Network FAX Settings Option SetupRefer to the On-Line Manual Setup is complete SeeConnecting the FAX machine and the computer Initial settings on the FAX machineNetwork FAX Reception Setting File Type Setting Setting for Saving the Documents for TransmissionRegistering the file name factory default setting RX and TX Network FAX RegistrationRegistering the IP address or host name Registering the administrators e-mail address Printing Out a Network FAX Settings List Reference Information SpecificationsSpecial Characters Chart PaperinDrawers Paper Size and Priority Feed Chart Inch versionPaper Size and Priority Feed Chart Metric version NW-FAX Menu Flow ChartsReference Information Code Cause AND/OR Procedure for Correction Error Code TablesCode Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Again FCC Part 68 Requirements Conserver CES Instructions Canadian IC Requirements Remarque Page 2002 3DB80020A