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Kyocera FAX SYSTEM manual Group Dial Keys

Models: FAX SYSTEM

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Section 4 Other Features of this Fax

Group Dial Keys

If you register multiple destinations under a speed-dial key in advance, that key will then function as a group dial key and you will be able to dial all those number with the touch of a key.

*Group dial keys can be used for entering the other party's fax numbers during a number of the various functions of this fax such as Broadcast Transmission, etc..

*You CANNOT use group dial keys in combination with chain dial keys.

(1) Registering

*A maximum of 50 speed-dial keys can be registered as group dial keys (or program keys).

*The abbreviated number for the speed-dial key that you press

(001 - 600) will automatically become the abbreviated number for the destination fax numbers registered under that group dial key.

*If you register a group name for each group dial key, you will be able to use the address book to search for the related fax numbers.

*If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

1.Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

(Metric)

2.Touch the “Dial” key. The touch panel will switch to dial registration.

(Inch)

(Metric)

3.Touch an unregistered speed-dial key on the touch panel.

*If there are no unregistered speed-dial keys displayed, use the

“▼” and/or “▲” cursor keys to switch to a screen that displays an unregistered key.

4.Touch the “Group” key.

5.Enter the other party's fax numbers.

*You can enter the fax numbers using the keypad, abbreviated numbers, one-touch keys or the address book. Chain dial keys can be used as well.

*If you want to enter multiple fax numbers with the keypad, touch the “Next destinat.” [“Next dest.”] key after each fax number.

(Inch)

(Metric)

6.Touch the “Finish dest. Set” [“Dest. set”] key.

7.Enter the desired group name. (Maximum 20 characters)

*In order to enter characters, refer to “Entering Characters” on page 1-23.)

8.Check the currently registered information and touch the key that corresponds to any item that you want to modify.

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Kyocera FAX SYSTEM manual Group Dial Keys

Contents

FAX System F Trademark Information Symbols Introduction About Your Fax Various SettingsManaging Information CommunicationsContents Contents Environment Power supply/Grounding the productImportant! Please read it first Document Processor Names of PartsMain Body Parts and their Functions Page Fax Operation Basic Use Basic fax screen on the touch panel Inch MetricFax Operation Basic Use Setting the Type of Phone Line Inch version onlyPreparations Turning TTI Transmission ON/OFFRegistering Your Self-Station Information Registering your station name Setting the Date and TimeRegistering your fax number Registering your station IDFeatures and Functions of this Fax Initial ModeAuto Clear Function When You Press the Reset KeyMessage display when Restricted Access is turned on Document NumberTransmission Dual Access FunctionNetwork FAX Functions option Reception Address BookTable of Operations Available Unavailable under Dual AccessWhen the Dual Access function is not available Checking the status of a fax communication in progressFax Operation Basic Use Code Based Communication Fax Operation Basic Use Batch Transmission FunctionRotate & Transmit Function Memory Reception FunctionFax Priority Printout Fax Operation Basic Use Rotate Received DocumentsImaging Memory Back-Up Function Abbreviated numbersSending Documents Inch Switching to the Fax Operation modeMetric Check the transmission mode Inch Metric Transmission ModesWhen set on the platen Setting the documents Duplex Document ProcessorAcceptable documents When set in the Document Processor Setting the Documents on the PlatenDialing a destination fax number Selecting the resolutionInch Metric Resolutions Selecting the contrast Document contrast Inch Metric Indicating the document sizeInch Metric Stopping the transmission in progress Initiating the fax transmissionInch Metric Checking the status of the transmission If the Documents Were Set on the PlatenReception modes Inch Changing the reception modeReceiving Documents Automatic Fax Reception Inch Metric Making copies during a reception Receiving a faxInch Metric Stopping the reception in progress Memory ReceptionCanceling a Memory Transmission during transmission Canceling a CommunicationCanceling a Memory Transmission during scanning Canceling a Direct Feed TransmissionFax Operation Basic Use Canceling a Reception Functions of each key in the Character Input screen Entering CharactersCharacter Input screen Fax Operation Basic Use Procedure Inch Version Metric VersionOne-touch Keys RegisteringFax Operation Basic Use 21 key Modifying registered information Fax Operation Basic Use Modifying and DeletingDeleting a one-touch key Fax Operation Basic Use Dialing Printing Out a One-Touch Key ListDialing with Abbreviated Numbers Searching with the Address book Address BookSearch Criteria Search orderPrinting Out a Telephone Directory List Manual Redialing Redialing FunctionsAutomatic Redialing Fax Operation Various Functions Duplex TransmissionFax Operation Various Functions Standby Transmission Entering the fax number with a speed-dial key Inch Metric Broadcast TransmissionEntering the fax number with the keypad Interrupt Transmission Communication Using the Timer Chain Dial Keys ExampleModifying and Deleting Using a Chain Dial Key Deleting a chain dial key 5. Touch the Yes keyForce-Starting the Communication Editing a Communication in MemoryPrinting Out a Sample Image of Waiting Documents Fax Operation Various Functions Deleting the Communication Changing the scheduled start time Modifying destination informationChanging fax numbers 13. Touch the Change key Deleting fax numbersAdding fax numbers If the other party answers Manual Fax TransmissionIf you hear a fax tone If the other party’s voice can be heard Manual Fax ReceptionPreparation If a Power Failure Report is Printed Out When the Fax Data Indicator is LitIf an Error Occurs When One of These Message is Displayed Message ProcedureTroubleshooting Troubleshooting Tables Problem Check point Corrective procedureTroubleshooting If the destination fax machine does not have Troubleshooting If the call is from a fax Auto FAX/TEL SwitchingIf the call is from a telephone TAD Reception If the call is from a telephone, but you do not answerD. Reception Available in inch versions only Remote Switching Changing the Remote Switching NumberOther Features of this Fax Operation Entering documents for the first time Polling CommunicationPolling Transmission Adding or replacing documentsPolling Reception Other Features of this Fax Codes used for F-Code Based Communication Code passwordCode Based Communication Code BoxesCode Based Confidential Communication Registering F-Code Confidential BoxesDeleting an F-Code Confidential Box Modifying informationConditions You the transmitting party must Receiving party mustPrinting Out Documents from an F-Code Confidential Box Use the keypad to enter the appropriate subaddressPrinting Out an F-Code Confidential Box List Entering Documents into an F-Code Confidential BoxYou the receiving party must Code Based Bulletin Board ReceptionConditions Transmitting party must Touch the RX Polling key Relay station Code Based Relay Broadcast CommunicationRegistering F-Code Relay Boxes Modifying and Deleting F-Code Relay Boxes Restrictions Code Based Relay Broadcast TransmissionDeleting an F-Code Relay Box Conditions Initial transmitting stationPrinting Out an F-Code Relay Box List Fax Forwarding Modifying Registered Information Turning Fax Forwarding ON/OFFGroup Dial Keys Deleting a group dial key Other Features of this Fax Dialing Printing Out a Group Dial ListProgram Keys Deleting a program key 5. Touch the Yes key Other Features of this Fax Using a Program Key Printing Out a Program Dial ListConditions Required for Successful Communication Password Check CommunicationRegistering Permit Telephone Numbers Deleting a Permit Telephone Number 4. Touch the Yes key Modifying and Deleting Permit Telephone NumbersRegistering Permit IDs Modifying and Deleting Permit IDs Inch Metric Encrypted Communication Registering Encryption KeysDeleting an Encryption Key 4. Touch the Yes key Modifying and Deleting Encryption KeysInch Metric Understanding the Encryption Key and key ID Other Features of this Fax Registering Encryption Boxes Required Operation Transmitting party Deleting an Encryption BoxRequired Operation Receiving party Inch Metric If the Box ID is other than If the Box ID isPrinting Out an Encryption Box List Available functions in Restricted Access Restricted AccessChanging the Management Password Preparations Before UseRegistering Access Codes Modifying and Deleting Access Codes Turning Restricted Access ON/OFF Printing Out a Restricted Access ReportIf you entered the management password Other Features of this Fax Printing Out a Department List Clearing the count for all departmentsTransmission Result Display Communication Result DisplayManaging Information About Your Fax Communications Inch Metric Confirmation Report Printing the Management Reports/ListsActivity Report List will be printed out Various Settings and Registration Turning Report Print Out ON/OFFTurning the Bulletin Board ON/OFF Alarm Volume Setting the Number of Rings Auto Fax ReceptionMaking Volume Settings Monitor VolumeVarious Settings and Registration Setting the Default Transmission Mode Selecting the Automatic Reception ModeTurning Reception Date & Time Print Out ON/OFF Fixed Size mode Selecting the Paper Feed Selection ModeAuto Selection mode Fixed Cassette modeTurning Manual Paper Feed ON/OFF Turning 2 in 1 Reception ON/OFF Turning Remote Diagnosis ON/OFFRegistering the Remote Test ID Turning Duplex Reception ON/OFF Duplex Unit Duplex Reception ON/OFFOptional Memory Network FAX Settings Option Refer to the On-Line Manual Setup is complete SetupNetwork FAX Settings Option SeeNetwork FAX Reception Setting Connecting the FAX machine and the computerInitial settings on the FAX machine Setting for Saving the Documents for Transmission File Type SettingRegistering the IP address or host name Registering the file name factory default setting RX and TXNetwork FAX Registration Registering the administrators e-mail address Printing Out a Network FAX Settings List Specifications Reference InformationSpecial Characters Chart Paper Size and Priority Feed Chart Inch version PaperinDrawersPaper Size and Priority Feed Chart Metric version Menu Flow Charts NW-FAXReference Information Error Code Tables Code Cause AND/OR Procedure for CorrectionCode Cause AND/OR Procedure for Correction Code Cause AND/OR Procedure for Correction Again FCC Part 68 Requirements Conserver CES Instructions Canadian IC Requirements Remarque Page 2002 3DB80020A