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Lexmark XM3100 manual Faxing 112, Connected to the same telephone wall jack

Models: XM3100

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Page 112

Faxing

112

Setup 2: Printer is sharing the line with an answering machine

Connected to the same telephone wall jack

PHONE	LINE

To connect:

1 Connect one end of the telephone cable that came with the printer to the port of the printer.

2Connect the other end of the telephone cable to an active analog wall jack.

3 Connect the answering machine to the port of the printer.

Image 112

Lexmark XM3100 manual Faxing 112, Connected to the same telephone wall jack

Contents

Users Guide SeptemberContents Loading paper and specialty media Paper and specialty media guidePrinting Updating available options in the printer driverCopying Mailing 102Faxing 109 Scanning 132Understanding the printer menus 140 Saving money and the environment 212Securing the printer 219 Maintaining the printer 223Managing the printer 235 Clearing jams 238322 Troubleshooting 259Index 339 Safety information Safety informationPage Learning about the printer Finding information about the printerLearning about the printer What are you looking for? Find it hereSelecting a location for the printer Other countries and regions-See the printedPrinter configurations Basic model Using the Embedded Web Server Configured modelUsing the ADF and scanner glass Using the ADFUsing the scanner glass Understanding the basic functions of the scannerUsing the printer control panel Understanding the printer control panelUnderstanding the printer control panel UseIndicator light color and its corresponding printer status Understanding the home screenFeatures Feature DescriptionUsing the touch-screen buttons Arrows View a list of options Copy It Print a copyOther touch-screen buttons Setting up and using the home screen applications Finding the IP address of the computerFor Windows users For Macintosh usersAccessing the Embedded Web Server Click Settings General Settings Home screen customizationFinding the IP address of the printer Customizing the home screenSetting up Forms and Favorites Understanding the different applicationsActivating the home screen applications Finding information about the home screen applicationsClick Settings Apps Apps Management Forms and Favorites Setting up Card CopyClick Settings Apps Apps Management Card Copy Using MyShortcut Setting up Multi SendSetting up Scan to Network Click Settings Apps Apps Management Multi SendClick Settings Apps Apps Management Scan to Network UseToSetting up Remote Operator Panel Exporting and importing a configurationClick Settings Remote Operator Panel Settings Click Submit Installing internal options Additional printer setupAvailable internal options Accessing the controller board Installing a memory card Close the shield, and then the access doorPage Installing an optional card Page Installing an Internal Solutions Port Long ISP cable Page Page Page Page Installing a printer hard disk Page Page Removing a printer hard disk Order of installation Installing hardware optionsInstalling optional trays Page Page Setting up the printer software Installing the printer softwareUpdating available options in the printer driver Open the printers folderClick Update Now ‑ Ask Printer Add any installed hardware options, and then click OKAttaching cables Windows 7 or earlierConnection method is supported in your country or region Preparing to set up the printer on an Ethernet network Installing the printer on an Ethernet networkNetworking For Windows usersFor Macintosh users Select Ethernet connection, and then click ContinuePreparing to set up the printer on a wireless network AppleTalk select your printer AddUsing the Push Button Configuration method Connecting the printer using the Wireless Setup WizardNetwork/Ports Active NIC Auto Submit Page For Windows users Setting up serial printing Click Continue Finish Click PropertiesVerifying printer setup Printing a menu settingsPrinting a network setup Reports Menu SettingsSetting the paper size and type Configuring Universal paper settingsLoading paper and specialty media Loading traysLglltr A4EXEC LG Lltr A4 Exec Page ABC Loading the multipurpose feeder Page Page Page Page Using the standard bin and paper stop Using the Embedded Web Server Linking and unlinking traysLinking and unlinking trays Creating a custom name for a paper typeConfiguring a custom name Using the printer control panelClick Settings Paper Menu Custom Types Assigning a custom paper typeSelect a custom name you want to configure, and then touch Paper Menu Custom TypesUsing specialty media Tips on using letterheadTips on using transparencies Tips on using envelopesPage Paper characteristics Tips on using card stockPaper guidelines Moisture content Fiber contentUnacceptable paper Selecting paperUsing recycled paper and other office papers Selecting preprinted forms and letterheadSupported paper sizes, types, and weights Scanner Duplex 550 ‑sheet tray Feeder Glass ModeStoring paper Supported paper sizesPaper and specialty media guide Supported paper types and weights Paper type 250 ‑ or Multipurpose feeder Duplex modePaper size Dimensions Staple finisher Supported paper sizesX 9.8 Supported paper types and weightsPaper type Staple finisher Paper type Staple finisher Custom Type Adjusting toner darkness PrintingPrinting forms and a document Printing formsClick Settings Print Settings Quality Menu Toner Darkness Settings Print Settings Quality Menu Toner DarknessPrinting from a mobile device Printing from a flash drive Printing from a flash driveSupported flash drives and file types Storing print jobs in the printer Printing confidential and other held jobsRecommended flash drives File type Printing confidential and other held jobs Modifying confidential print settingsPrinting Touch Submit Canceling a print job Printing information pagesFor Macintosh users Copying using the ADF CopyingMaking copies Making a quick copyCopying using the scanner glass Copying photosCopying on specialty media Copying on transparenciesCopying on letterhead Customizing copy settingsCopying to a different size Making copies using paper from a selected tray Copying different paper sizesExample 1 Copying on mixed paper sizes Example 2 Copying on a single paper sizeReducing or enlarging copies Copying on both sides of the paper duplexingCopy to Letter Copy It Adjusting copy quality Collating copiesPlacing separator sheets between copies Copying multiple pages onto a single sheetCopy Advanced Options Separator Sheets Select one of the followingCreating a custom copy job Canceling a copy job Placing information on copiesPlacing a header or footer on pages Placing an overlay message on eachUnderstanding the copy options Content Using the advanced optionsCollate CopiesSetting up the printer to e-mail Setting up the e-mail functionConfiguring e‑mail settings Click Settings E-mail/FTP Settings E-mail SettingsCreating an e-mail shortcut using the Embedded Web Server Creating an e-mail shortcut using the printer control panelClick Settings Creating an e-mail shortcutSending an e-mail using the printer control panel Sending an e‑mail using a shortcut numberMailing a document Mailing 104Customizing e-mail settings Sending an e‑mail using the address bookAdding e-mail subject and message information Changing the output file typeCanceling an e-mail Understanding the e-mail optionsSend As ResolutionMailing 107 Scan Preview SetupMailing 108 Faxing Setting up the printer to faxFaxing 109 Initial fax setup Using the printer control panel for fax setupUsing the Embedded Web Server for fax setup Click Settings Fax Settings Analog Fax SetupSetup 1 Printer is connected to a dedicated fax line Tips for this setupChoosing a fax connection Scenario 1 Standard telephone lineFaxing 112 Connected to the same telephone wall jackFaxing 113 Connected to different wall jacksFaxing 114 Scenario 2 Digital Subscriber Line DSL Faxing 115Scenario 3 VoIP telephone service Faxing 116Setup 1 Printer is connected directly to a cable modem Faxing 117Faxing 118 Part name Part number Lexmark adapter plug 40X8519 Page Connecting the printer to a wall jack in Germany Faxing 121Setting the outgoing fax name and number Connecting to a distinctive ring serviceSettings Fax Settings Analog Fax Setup Answer On Setting the date and time Configuring the printer to observe daylight saving timeSending a fax using the printer control panel Sending a faxSending a fax using a shortcut number Sending a fax using the computerFax tab Enable fax Sending a fax using the address book Sending a fax at a scheduled timeClick Settings Manage Shortcuts Fax Shortcut Setup Creating shortcutsCustomizing fax settings Changing the fax resolutionClick Settings Reports Click Fax Job Log or Fax Call Log Making a fax lighter or darkerCanceling an outgoing fax Holding and forwarding faxesBlocking junk faxes Holding faxesClick Settings Fax Settings Analog Fax Setup Holding Faxes Click Settings Fax SettingsUnderstanding the fax options Forwarding a faxDelayed Send This option lets you send a fax at a later time or dateFaxing 131 Using Scan to Network Creating an FTP shortcut using the Embedded Web ServerScanning Scanning to an FTP addressCreating an FTP shortcut using the printer control panel Scanning to an FTP address using the printer control panelScanning to an FTP address using a shortcut number Scanning an FTP using the address bookScanning to a computer using the Embedded Web Server Select your scan settings, and then click NextScanning to a computer or flash drive Click Scan Profile Create Scan ProfileSetting up Scan to Computer Scanning 136 Select your printer from the list Scanning to a flash driveClick Next Close Using the ScanBack Utility Held jobs Profiles and Solutions select your scan profileUnderstanding the scan options Scanning 137Scanning 138 Scanning 139 Menus list Understanding the printer m enusUnderstanding the printer menus 140 Default Source menu Settings Help Manage Shortcuts Option Card MenuDefault Source Paper menuPaper Size/Type menu Understanding the printer menus 142Tray x Size Tray x TypeMP Feeder Size Understanding the printer menus 143MP Feeder Type Understanding the printer menus 144 Manual Paper SizeManual Paper Type Manual Envelope SizeConfigure MP menu Substitute Size menuPaper Texture menu Understanding the printer menus 145Understanding the printer menus 146 Paper Weight menu Understanding the printer menus 147Paper Loading menu Understanding the printer menus 148Custom Types menu Understanding the printer menus 149Universal Setup menu Custom Names menuCustom Scan Sizes menu Understanding the printer menus 150Reports menu Reports MenuUnderstanding the printer menus 151 Network/Ports menu Active NIC menuStandard Network or Network x menu Understanding the printer menus 152Understanding the printer menus 153 Network Card menu To access the menu, navigate to either of the followingUnderstanding the printer menus 154 TCP/IP menu Understanding the printer menus 155IPv6 menu Wireless menuUnderstanding the printer menus 156 AppleTalk menu Understanding the printer menus 157Understanding the printer menus 158 Standard USB menuSet Zone Understanding the printer menus 159 Smtp Setup menu Understanding the printer menus 160Security menu Edit Security Setups menuUnderstanding the printer menus 161 Miscellaneous Security Settings menu Understanding the printer menus 162Use Wiping Mode Specify the mode for disk wiping Auto Confidential Print menuDisk Wiping menu Understanding the printer menus 163Set Date/Time menu Security Audit Log menuUnderstanding the printer menus 164 Understanding the printer menus 165 General Settings menu Settings menuUnderstanding the printer menus 166 Quiet Mode Run Initial setupUnderstanding the printer menus 167 KeyboardUnderstanding the printer menus 168 Paper SizesScan to PC Port Range Displayed InformationUnderstanding the printer menus 169 Understanding the printer menus 170 Understanding the printer menus 171 Timeouts AlarmsUnderstanding the printer menus 172 Error Recovery Understanding the printer menus 173Print Recovery Understanding the printer menus 174Press Sleep Button Press and Hold Sleep ButtonCopy Settings menu Content TypeContent Source Sides DuplexUnderstanding the printer menus 176 Understanding the printer menus 177 Fax Settings menu Fax Mode Analog Fax Setup menuGeneral Fax Settings Understanding the printer menus 178Understanding the printer menus 179 Fax Send Settings ResolutionUnderstanding the printer menus 180 Fax CoverUnderstanding the printer menus 181 Dial PrefixUnderstanding the printer menus 182 Fax Receive Settings Understanding the printer menus 183Understanding the printer menus 184 Fax Log Settings Understanding the printer menus 185‑mail Settings menu Speaker SettingsAnswer On Understanding the printer menus 186Understanding the printer menus 187 FormatUnderstanding the printer menus 188 OrientationUnderstanding the printer menus 189 Understanding the printer menus 190 Use cc/bccFTP Settings menu Understanding the printer menus 191Understanding the printer menus 192 FTP bit Depth Understanding the printer menus 193File Name Scan Settings Scan Settings menu items and their descriptionsFlash Drive menu Understanding the printer menus 194Understanding the printer menus 195 Understanding the printer menus 196 Print Settings Print Settings menu items and their descriptionsUnderstanding the printer menus 197 CopiesUnderstanding the printer menus 198 Setup menu Print SettingsUnderstanding the printer menus 199 Finishing menu Understanding the printer menus 200Resource Save Print All OrderUnderstanding the printer menus 201 Separator SourceQuality menu Understanding the printer menus 202Job Accounting menu Understanding the printer menus 203Utilities menu Understanding the printer menus 204PostScript menu XPS menuUnderstanding the printer menus 205 PCL Emul menu Understanding the printer menus 206PCL Emulation Settings Understanding the printer menus 207Understanding the printer menus 208 Tray RenumberHtml menu Understanding the printer menus 209Font Size ScaleHelp menu Image menuUnderstanding the printer menus 210 Menu item DescriptionUnderstanding the printer menus 211 Using recycled paper Saving money and the environmentSaving paper and toner Conserving suppliesUsing Eco‑Mode Click Settings General Settings Eco‑Mode select a settingClick Settings General Settings Quiet Mode select a setting Saving energyAdjusting Sleep mode Click Settings General Settings TimeoutsSettings General Settings Timeouts Sleep Mode Saving money and the environment 214Using Hibernate Mode Setting Hibernate TimeoutClick Settings General Settings Sleep Button Settings Saving money and the environment 215Using Schedule Power Modes Adjusting the brightness of the displaySettings General Settings Timeouts Hibernate Timeout Click Settings General Settings Schedule Power ModesSettings General Settings Screen Brightness RecyclingRecycling Lexmark products Recycling Lexmark packagingPage Securing the printer Statement of VolatilityErasing volatile memory Disposing of a printer hard diskUsing the printer control panel Touch Wipe All SettingsTouch Back Exit Config Menu Erasing non‑volatile memoryConfiguring printer hard disk encryption Using the Embedded Web ServerClick Settings Security Disk Encryption Touch Disk Encryption EnableFinding printer security information Cleaning the printer parts Cleaning the printerMaintaining the printer Maintaining the printer 223Maintaining the printer 224 Cleaning the scanner glassClose the scanner cover Using genuine Lexmark parts and supplies Checking the status of parts and suppliesOrdering supplies Ordering a toner cartridgeOrdering a maintenance kit Ordering an imaging unitOrdering staple cartridges Ordering an ADF separator rollerEstimated number of remaining pages Storing suppliesReplacing supplies Replacing the toner cartridgePage Replacing the imaging unit Maintaining the printer 229Page Replacing the staple cartridge Open the stapler doorPage Moving the printer Before moving the printerMoving the printer to another location Shipping the printerFinding advanced networking and administrator information Setting up e‑mail alertsManaging the printer Checking the virtual displayClick Settings Print Settings Supply Notifications Notification DescriptionSettings General Settings Factory Defaults Restore Now Restoring factory default settingsManaging the printer 237 Clearing jams Avoiding jamsLoad paper properly Clearing jams 238Understanding jam messages and locations Use recommended paperJam access area Printer control panel message What to do Clearing jams 240‑page jam, clear standard bin y.xx ‑page jam, open automatic feeder top cover y.xxClearing jams 241 ‑page jam, open rear door y.xx Clearing jams 242‑page jam, open front door y.xx Page Page ‑page jam, remove tray 1 to clear duplex y.xx ‑page jam, clear manual feeder y.xx Page ‑page jam, open tray x y.xx Clearing jams 249Paper jam in the finisher bin Clearing jams 250Paper jam in the finisher rear door Page Staple jam in the finisher Page Empty the standard bin Open the finisher rear door Page Page Troubleshooting Understanding the printer messagesCartridge, imaging unit mismatch 41.xy Cartridge low 88.xyCartridge nearly low 88.xy Cartridge very low, x estimated pages remain 88.xyChange paper source to custom type name load orientation Change paper source to custom string load orientationTroubleshooting 261 Check tray x connectionClose front door Complex page, some data may not have printedConfiguration change, some held jobs were not restored Error reading USB drive. Remove USBError reading USB hub. Remove hub Defective flash detectedFax partition inoperative. Contact system administrator Fax Station Name not set up. Contact system administratorFax Station Number not set up. Contact system administrator Fax memory fullInsufficient memory, some held jobs will not be restored Incompatible tray xIncorrect paper size, open paper source Insufficient memory to collate jobInsufficient memory to support Resource Save feature Troubleshooting 265Load paper source with custom type name paper orientation Load paper source with custom string paper orientationMaintenance kit low 80.xy Troubleshooting 266Load Manual Feeder with custom type name paper orientation Load Manual Feeder with custom string paper orientationNetwork x software error No analog phone line connected to modem, fax is disabledMemory full, cannot print faxes Memory full, cannot send faxesParallel port x disabled Troubleshooting 268Non‑Lexmark supply type, see User’s Guide 33.xy Not enough free space in flash memory for resourcesRemove paper from standard output bin Replace defective imaging unit 31.xyReplace cartridge, 0 estimated pages remain 88.xy Replace imaging unit, 0 estimated pages remain 84.xyReinstall missing or unresponsive cartridge 31.xy Reinstall missing or unresponsive imaging unit 31.xyRestore held jobs? Replace unsupported cartridge 32.xyScanner disabled by admin Serial port x disabledSmtp server not set up. Contact system administrator Some held jobs were not restoredStandard USB port disabled Too many flash options installedSupply needed to complete job Too many trays attachedSolving printer problems USB port x disabledWeblink server not set up. Contact system administrator Basic printer problemsTroubleshooting 274 Troubleshooting 275 Printer display is blankOption problems Troubleshooting 276Action Yes Step Problem is solved Go to step Cannot detect internal optionTroubleshooting 277 Tray problemsStep Problem is solved. Go to step Internal Solutions Port does not operate correctly Troubleshooting 278Cannot detect memory card USB/parallel interface card does not operate correctlyPaper feed problems Troubleshooting 279Action Yes Step Go to step Problem is solved Paper frequently jamsSolving print problems Printing problemsTroubleshooting 280 Paper jam message remains after jam is clearedTroubleshooting 281 Error message about reading the flash drive appearsPrint jobs do not print Troubleshooting 282 Troubleshooting 283 Confidential and other held jobs do not printFor Windows users For Macintosh usersTroubleshooting 284 Settings General SettingsSettings General Settings Print Recovery Page Protect Off Print job takes longer than expectedJob prints from the wrong tray or on the wrong paper Troubleshooting 285Incorrect characters print Tray linking does not work Troubleshooting 286Large jobs do not collate Print quality problems Troubleshooting 287Unexpected page breaks occur Characters have jagged or uneven edgesTroubleshooting 288 Printer is printing blank pagesTroubleshooting 289 Clipped pages or imagesTroubleshooting 290 Prints on color transparencies appear dark when projectedShadow images appear on prints Troubleshooting 291 Gray background on printsTroubleshooting 292 Incorrect margins on printsTroubleshooting 293 Paper curlTroubleshooting 294 Print irregularitiesTroubleshooting 295 Repeating defects appear on printsTroubleshooting 296 Print is too darkTroubleshooting 297 Print is too lightTroubleshooting 298 Skewed printTroubleshooting 299 Printer is printing solid black pagesTransparency print quality is poor Troubleshooting 300Streaked horizontal lines appear on prints Troubleshooting 301 Streaked vertical lines appear on printsTroubleshooting 302 Horizontal voids appear on printsTroubleshooting 303 Vertical voids appear on printsToner specks appear on prints Toner fog or background shading appears on printsSolving copy problems Troubleshooting 305Toner rubs off Uneven print densityCopier does not respond Scanner unit does not closeTroubleshooting 307 Poor copy qualityTroubleshooting 308 Partial document or photo copiesSolving fax problems Fax and e-mail functions are not set upTroubleshooting 309 Settings General Settings Run initial setup YesCaller ID is not shown Troubleshooting 310Cannot send or receive a fax Troubleshooting 311 Troubleshooting 312 Can send but not receive faxesYes Problem is solved Go to step 313Click Settings Fax Settings Analog Fax Setup Troubleshooting 314Received fax has poor print quality Troubleshooting 315 Solving scanner problemsScanner does not respond Troubleshooting 316 Scan job was not successfulStep Change the file name. Go to step Existing file check boxTroubleshooting 317 Scanning takes too long or freezes the computerTroubleshooting 318 Poor scanned image qualityPartial document or photo scans Troubleshooting 319Cannot scan from a computer Solving home screen applications problems An application error has occurredTroubleshooting 320 Click Settings Apps Apps Management System tab LogTroubleshooting 321 Contacting customer supportTech Library MailEdition notice Product informationLexmark International, Inc All rights reserved Trademarks 323Temperature information Noise emission levelsProduct disposal 324Static sensitivity notice Laser noticeLaser advisory label 325Power consumption Product power consumptionMode Description Power consumption Watts 326Industry Canada compliance statement Avis de conformité aux normes de l’industrie du CanadaLicensing notices European Community EC directives conformityRegulatory notices for telecommunication terminal equipment 328329 Utilisation de ce produit en Suisse Using this product in Switzerland330 Regulatory notices for wireless products Verwendung dieses Produkts in der SchweizUso del prodotto in Svizzera Modular component noticeExposure to radio frequency radiation Industry Canada CanadaIndustry Canada Canada 332Taiwan NCC RF notice statement 333334 ΤΗΣ Οδηγιασ 1999/5/ΕΚLimited warranty Limited warranty serviceLexmark International, Inc., Lexington, KY 335Extent of limited warranty 336Patent acknowledgment Limitation of liabilityAdditional rights 337338 Symbols 250‑sheet tray installing 45 550‑sheet tray installingIndex NumericsPage Page FTP Page Page Page Page Page Page