Xerox FAX System (J) manual

Contents

Main NOTICE Trademark Information Symbols <Note> Introduction Page Contents Section 3 Fax Operation (Various Functions) ..............................................3-1 Page Section 6 Managing Information About Your Fax Communications .........6-1 Section 7 Various Settings and Registration ............................. ..................7-1 Section 9 Network FAX Settings (Option) ...................... ..............................9-1 Page viii Important! Please read it first. INSTALLATION PRECAUTIONS Environment CAUTION Other precautions Page 1-1 Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Main Body Parts and their Functions z Document Processor Names of Parts Operation Panel and their Functions 1-3 Basic fax screen on the touch panel Metric Inch 1-4 Inch Metric Page 1-6 Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only) Preparations 1-7 Turning TTI Transmission ON/OFF (TTI setting) 1-8 Registering the Information Identifying Your Facsimile (Location Info. setting) z Registering your fax number 1-9 z Registering your station name z Registering your station ID Setting the Current Date and Time (Date & Time setting) Page Features and Functions of this Fax 1-11 Switching from the Copy Operation Mode to the Fax Operation Mode What is the Initial Mode? z Message display when Restricted Access is turned ON... What is the Administrator Number Used For? When You Press the Reset Key... Automatically Clearing the Current Settings (Auto Clear function) Using a 3-digit Document Number to Manage Fax Communications (Document Number) Automatically Engaging the Energy Saving Mode (Auto Shut-Off function) Sending a Fax Directly from a Network Computer (Network FAX functions [option]) z Transmission z Reception z Address Book Handling 2 Jobs Simultaneously (Dual Access function) 1-14 > Checking the status of a fax communication in progress > Checking the status of a print out in progress <When the Dual Access function is not available> z Table of Operations Available/ Unavailable under Dual Access 1-15 <Table codes> U 1-16 Sending Multiple Sets of Documents in One Batch (Batch Transmission function) Rotating the Document Image for Transmission (Rotate & Transmit function) Verifying IDs With the Other Party Using F-Codes (F-Code Based Communication) Page Page 2-1 Section 2 Fax Operation (Basic Use) Switching to the Fax Operation mode Check the transmission mode Sending Documents <Transmission Modes> z CAUTION 2-3 Dialing a destination fax number <Using the Pause key> <Dialing methods> Selecting the resolution 6 7 Indicating the document size 2-5 Initiating the fax transmission > Checking the status of the transmission... > Stopping the transmission in progress 2-6 <If the Documents Were Set on the Platen...> > If you have more documents to send... > Once there are no further pages to be scanned... 2-7 Receiving Documents Automatically (Automatic Fax Reception) 2-8 Printing out the received documents <Making copies during a reception> <Memory Reception> 2-9 Canceling a Communication 2-10 Canceling a Direct Feed Transmission Canceling a Reception Entering Characters 2-11 What is in the Character Input screen? Inch version The functions of each key in the Character Input screen... Page 2-13 Registering New One-Touch Keys Dialing the Destination Using Only One Key (One-Touch Keys) 2-14 z Making More Detailed Settings Page 2-16 > Deleting a one-touch key 2-17 Dialing With a One-Touch Key 2-18 Printing Out a One-Touch Key List 2-19 Dialing the Destination Using Onl y a 3-Digit Number (Abbreviated Dialing) Page 2-21 Searching for a Destination with the Address Book z Search order How Do I Find a Destination in the Address Book? Dialing the Destination Using the Address Book (Address Book) Page 2-23 Printing Out a Telephone Directory List Dialing the Same Number Again (Redailing functions) 2-24 Automatic Redialing Manual Redialing 3-1 Section 3 Fax Operation (Various Functions) Sending 2-Sided Documents (Duplex Transmission) 3-2 3-3 Preparing the Next Documents During Another Communication (Standby Transmission) 3-4 3-5 > Entering the fax number with the keypad... Sending the Same Documents to Multiple Destinations (Broadcast Transmission) Page 3-7 Sending Important Documents Before Others (Interrupt Transmission) 3-8 Sending Documents at a Specified Time (Communication Using the Timer) Page 3-10 Registering New Chain Dial Keys Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys) 3-11 3-12 > Deleting a chain dial key 3-13 Dialing With a Chain Dial Key 3-14 Printing Out a Sample Image of Waiting Documents Managing Information for a Scheduled Communication (Editing a Communication in Memory) 3-15 Force-Starting the Communication Deleting the Communication 3-16 Modifying the Contents of the Communication 3-17 > Changing the scheduled start time > Modifying destination information z Deleting fax numbers 3-18 z Adding fax numbers z Changing fax numbers 3-19 > If you hear a fax tone... Initiating the Fax Connection Manually (Manual Fax Transmission) 3-20 > If you hear a fax tone... > If the other partys voice can be heard... Initiating the Fax Connection Manually (Manual Fax Reception) 4-1 Section 4 Troubleshooting When the Fax Data Indicator is Lit... CAUTIONS before Disconnecting the Power Cord If a Power Failure Report is Printed Out... If an Error Occurs... 4-2 4-3 When One of These Message is Displayed... 4-4 4-5 Troubleshooting Tables 4-6 4-7 4-8 5-1 Section 5 Other Features of this Fax Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching) 5-2 > If the call is from a telephone... > If the call is from a fax... 5-3 Automatically Switching Between the Fax and an Answering Machine (TAD Reception) 5-4 5-5 > If the call is from a telephone... > If the call is from a fax... Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only] 5-6 Changing the Remote Switching Number Initiating Fax Reception From A Connected Telephone (Remote Switching) Page 5-8 Preparing Documents for a Polling Transmission > Entering documents for the first time Allowing the Receiving Party to Initiate Reception (Polling Communication) 5-9 > Adding or replacing documents Receiving Documents Using Polling Reception Page Communicating Using F-Codes (F-Code Based Communication) 5-11 What F-Codes are used in this fax? z Subaddress z F-Code password Communicating Confidentially (F-Code Based Confidential Communication) <Caution> 5-13 5-14 Modifying or Deleting F-Code Confidential Boxes > Deleting an F-Code Confidential Box 5-15 Sending Documents Using F-Code Based Confidential Transmission z You (the transmitting party) must... z The receiving party must... 5-16 Printing Out Documents from an F-Code Confidential Box 5-17 Printing Out an F-Code Confidential Box List 5-18 Entering Documents into an F-Code Confidential Box Page 5-20 Receiving Documents from an F-Code Based Bulletin Board z The transmitting party must... z You (the receiving party) must... Page 5-22 Registering New F-Code Relay Boxes Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast Communication) <Caution> Page 5-24 Modifying or Deleting F-Code Relay Boxes 5-25 > Deleting an F-Code Relay Box Sending Documents as an F-Code Based Relay Broadcast Transmission <Restrictions> z z z In the initial transmitting station... z In the relay station... 5-26 5-27 Printing Out an F-Code Relay Box List 5-28 Registering the Fax Forwarding Information Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) 5-29 > Designating the time for Fax Forwarding to begin and end Modifying Registered Fax Forwarding Page 5-31 Registering New Group Dial Keys Dialing Multiple Destinations as a Group (Group Dial Keys) 5-32 5-33 > Deleting a group dial key Page 5-35 Printing Out a Group Dial List 5-36 Registering New Program Keys Saving Specific Communication Settings as a Single Program (Program Keys) Page 5-38 > Deleting a program key Page 5-40 Printing Out a Program Dial List Page 5-42 Registering New Permit Telephone Enabling Communication Only When Certain Passwords Match (Password Check Communication) <Preparation> <Conditions Required for Successful Communication> 5-43 5-44 Modifying or Deleting Permit Telephone > Deleting a Permit Telephone Number 5-45 Registering New Permit IDs 5-46 Modifying or Deleting Permit IDs > Deleting a Permit ID Page 5-48 Settings in the transmitting and receiving faxes Registering New Encryption Keys Communicating with Encrypted Documents (Encrypted Communication) 5-49 <Understanding the Encryption Key and Key Code> 5-50 Modifying or Deleting Encryption Keys > Deleting an Encryption Key 5-51 Registering New Encryption Boxes <Cautions> 5-52 Page 5-54 Performing the Operation at the Transmitting Fax Performing the Operation at the Receiving Fax 5-55 Printing Out Documents from an Encryption Box > If the Box ID is other than 0000... > If the Box ID is 0000... 5-56 Printing Out an Encryption Key List 5-57 Printing Out an Encryption Box List 5-58 Restricted Access Procedure <Functions that can be scrutinized under Restricted Access> <Available functions in Restricted Access> Managing Fax Use by Each Department (Restricted Access) 5-59 Using the fax with Restricted Access turned ON... Accessing the Registration Select Screen When Restricted Access is Turned ON Page 5-61 Accessing the Report Selection Screen When Restricted Access is Turned ON z If you enter an ID-code... Page 5-63 Checking Transmission/Copy Counts Printing Out a Restricted Access Report 5-64 6-1 Section 6 Managing Information About Your Fax Communications Checking the Result of Each Communication Checking the Result of Transmissions (Communication Result Disp lay) 6-2 Checking the Result of Receptions 6-3 6-4 Printing Out an Activity Report Printing the Different Management Reports/List (Management Reports/Lists Printout) 6-5 Printing Out a Confirmation Report 6-6 Printing Out a User Setting List 7-1 Section 7 Various Settings and Registration Turning Print Out of Each Report ON/OFF (Print Report setting) <Activity Report> <Transmission Report> <Reception Report> 7-2 Page Page 7-5 Making Volume Settings (Volume setting) <Alarm Volume> <Monitor Volume> <Speaker Volume> Page Page Page Page 7-10 Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting) <Auto Selection mode> <Fixed Size mode> <Fixed Cassette mode> Page Page Page Page 7-15 Registering the Remote Test ID (Remote Test ID setting) Page Page Page Page Page 9-1 Section 9 Network FAX Settings (Option) About the On-Line Manual Opening the On-Line Manual Performing the Setup Procedure Page Page Page Page 9-7 Registering the Network FAX Information 9-8 z Registering the file name (factory default setting: RX and TX) z Registering the IP address or host name Page 9-10 z Registering the save folder number (factory default setting: RX001 and TX001) 9-11 9-12 Printing Out a Network FAX Settings List 10-1 Section 10 Reference Information Specifications Character Input Screens 10-3 Paper Size and Priority Feed Chart (Inch version) Paper in Drawers Received Document Size Order of Selection 10-4 Paper Size and Priority Feed Chart (Metric version) 10-5 Menu Flow Charts 10-6 10-7 Error Code Tables 10-8 10-9 10-10 10-11 Index A B C D M N O P R Page Page Page DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC, 93/68/EEC and 1999/5/EC Technical regulations for terminal equipment Network Compatibility Declaration