Initiating the fax transmission | Xerox FAX System (J) manual

Section 2 Fax Operation (Basic Use)

<Saving a document for transmission

When the optional Printer/Scanner Kit (Scanner Kit) is installed...>

Perform the following procedure in order to save a document for transmission on the administrator’s network computer.

The document can be saved as a PDF file or a TIFF file.

*In order to save a document for transmission, the IP address or host name must be registered in the administrator’s computer. (See page 9-8)

(1)Press the “Save Tx. original” key.

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(2)Press the “On” key.

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(3)Select the desired type of file by pressing the “PDF” or “TIFF” key.

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(4)Press the “Close” key.

8	Initiating the fax transmission
	Press the Start key. The transmission operation will

begin automatically.

* You can select or change the resolution or contrast during scanning or dialing.

> Checking the status of the transmission...

Press the “Status” [“Act status”] key in the bottom right of the touch panel. The document number and information related to the other party will be displayed.

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> Stopping the transmission in progress

It is possible to cancel the ongoing operation by pressing the “Stop” key in the confirmation screen that was accessed above.

*Press the “Close” key to return to the previous screen.

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Xerox FAX System (J) manual Initiating the fax transmission, Checking the status of the transmission

Contents

FAX System J Trademark Information Symbols Section Basic Use of this Fax Section TroubleshootingSection Other Features This Fax Please read first Section Optional Equipment Section Various Settings Registration This FaxSection Network FAX Settings Option Section Managing Information About Your Fax Communications Contents Other Features of this Fax Communicating Using F-CodesF-Code Based Communication Optional Equipment Reference Information Important! Please read it first Other precautionsPage Document Processor Names of PartsMain Body Parts and their Functions Operation Panel and their Functions Inch Metric Basic fax screen on the touch panel Inch Metric Inch Metric Preparations Metric Turning TTI Transmission ON/OFF TTI setting Registering your fax number Your Facsimile Location Info. settingRegistering the Information Identifying Registering your station ID Setting the Current Date and Time Date & Time settingRegistering your station name Use the keypad to enter the present date, in order Message display when Restricted Access is turned on Features and Functions of this FaxWhat is the Initial Mode? When You Press the Reset Key What is the Administrator Number Used For? Address Book Handling 2 Jobs Simultaneously Dual Access functionReception Transmission Checking the status of a print out in progress When the Dual Access function is not availableChecking the status of a fax communication in progress Table codes Page Page Inch Metric Transmission Modes Switching to the Fax Operation modeCheck the transmission mode Sending Documents Acceptable documents Setting the Documents on the Platen Dialing methods Using the Pause keySelecting the resolution Dialing a destination fax number Selecting the contrast Indicating the document size Stopping the transmission in progress Initiating the fax transmissionChecking the status of the transmission Once there are no further pages to be scanned If the Documents Were Set on the PlatenIf you have more documents to send Receiving Documents Automatically Automatic Fax Reception Printing out the received documents Making copies during a receptionMemory Reception Canceling a Memory Transmission during transmission Canceling a CommunicationCanceling a Memory Transmission during scanning Canceling a Reception Canceling a Direct Feed Transmission Functions of each key in the Character Input screen What is in the Character Input screen?Entering Characters How Do I Enter Characters? Registering New One-Touch Keys Dialing the Destination Using Only One Key One-Touch Keys Making More Detailed Settings Use the keypad to enter the desired subaddress Modifying registered information Modifying or Deleting Registered InformationDeleting a one-touch key Dialing With a One-Touch Key Printing Out a One-Touch Key List Press the Abbrev. key Touch panel will return to the basic fax screen Search order Dialing the Destination Using the Address Book Address BookSearching for a Destination with the Address Book How Do I Find a Destination Address Book? If the first character is a symbol Printing Out a Telephone Directory List Manual Redialing Dialing the Same Number Again Redailing functionsAutomatic Redialing Sending 2-Sided Documents Duplex Transmission Fax Operation Various Functions Fax Operation Various Functions Inch Fax Operation Various Functions Entering the fax number with the keypad Entering the fax number with a speed-dial key Tx.Press the Memory TX key until it changes to Dir. Feed Fax Operation Various Functions Press the Delayed TX key Registering New Chain Dial Keys Press the Chain key Deleting a chain dial key Dialing With a Chain Dial Key Printing Out a Sample Image of Waiting Documents Deleting the Communication Force-Starting the Communication Modifying the Contents Communication Deleting fax numbers Changing the scheduled start timeModifying destination information Changing fax numbers Adding fax numbers If the other party answers If you hear a fax tone If the other party’s voice can be heard Initiating the Fax Connection Manually Manual Fax ReceptionPreparation If a Power Failure Report is Printed Out When the Fax Data Indicator is Lit If an Error Occurs Message Procedure When One of These Message is Displayed 10-7 Problem Check point Corrective procedure Reference Troubleshooting Tables ON? Section Troubleshooting Troubleshooting Other Features of this Fax If the call is from a fax If the call is from a telephone Telephone will ring a designated number of times If the call is from a telephone, but you do not Answer Fax machine will then ring using the predetermined Changing the Remote Switching Number Initiating the Reception Entering documents for the first time Preparing Documents for a Polling Transmission Adding or replacing documents Receiving Documents Using Polling Reception Press the Start key. The reception operation will begin What are F-Code Boxes? Communicating Using F-Codes F-Code Based CommunicationCode password What F-Codes are used in this fax? Registering New F-Code Confidential Boxes If the optional Printer/Scanner Kit is installed and you Modifying information Modifying or Deleting F-Code Confidential BoxesDeleting an F-Code Confidential Box Receiving party must Conditions You the transmitting party must Printing Out Documents from an F-Code Confidential Box Printing Out an F-Code Confidential Box List Entering Documents into an F-Code Confidential Box Press the Sub. conf. box Input Scan orig. to box key You the receiving party must Receiving Documents from an F-Code Based Bulletin BoardConditions Transmitting party must Other Features of this Fax Registering New F-Code Relay Boxes Press the Subaddress relay box key Modifying or Deleting F-Code Relay Boxes Relay station Deleting an F-Code Relay BoxRestrictions Conditions Initial transmitting station Inch Printing Out an F-Code Relay Box List Registering the Fax Forwarding Information Designating the time for Fax Forwarding to begin and end Modifying Registered Fax Forwarding Information Turning Fax Forwarding ON/OFF Registering New Group Dial Keys Dialing Multiple Destinations as a Group Group Dial Keys Enter the desired group name. Maximum 20 characters Deleting a group dial key Dialing With a Group Dial Key Printing Out a Group Dial List Registering New Program Keys If you do not want to designate a time of day for Deleting a program key Using a Program Key Printing Out a Program Dial List To print out a Program Dial List, press the Yes key. a Conditions Required for Successful Communication Registering New Permit Telephone Numbers Press the Permit Tel No. Permit tel. nr. key Deleting a Permit Telephone Number Modifying or Deleting Permit Telephone Numbers Registering New Permit IDs Deleting a Permit ID Modifying or Deleting Permit IDs Turning Password Check Communication ON/OFF Registering New Encryption Keys Settings in the transmitting and receiving faxes Understanding the Encryption Key and Key Code Deleting an Encryption Key Modifying or Deleting Encryption Keys Registering New Encryption Boxes Use the keypad to enter the 4-digit number that you want Deleting an Encryption Box Modifying or Deleting Encryption Boxes Performing the Operation at the Receiving Fax Performing the Operation at the Transmitting Fax If the Box ID is Printing Out Documents from an Encryption BoxIf the Box ID is other than Printing Out an Encryption Key List Printing Out an Encryption Box List Available functions in Restricted Access Managing Fax Use by Each Department Restricted AccessRestricted Access Procedure Functions that can be scrutinized under Restricted Access Using the fax with Restricted Access Turned on Touch panel will change to the Registration Select If you enter an ID-code If you enter the administrator number Checking Transmission/Copy Counts Printing Out a Restricted Access Report Press the Restricted access rep key Checking the Result of Transmissions Managing Information About Your Fax Communications Managing Information About Your Fax Communications Checking the Result of Receptions Reception, select the desired reception and press Printing Out an Activity Report Printing Out a Confirmation Report Printing Out a User Setting List Transmission Report Delayed Communication ReportRestricted Access Report Activity Report Various Settings and Registration Turning the Bulletin Board ON/OFF Bulletin Board setting Various Settings and Registration Speaker Volume Making Volume Settings Volume settingAlarm Volume Monitor Volume Press the T key until Scan from Doc. P. Doc. P Select the desired transmission mode setting by pressing Selecting the Automatic Reception Mode Receive Mode setting Press the T key until RX Date/Time is highlighted Fixed Cassette mode Auto Selection modeFixed Size mode Various Settings and Registration Turning Duplex Reception ON/OFF Duplex RX setting Turning 2 in 1 Reception ON/OFF 2 in 1 RX setting Turning Remote Diagnosis ON/OFF Remote Diagnosis setting Registering the Remote Test ID Remote Test ID setting Turning Manual Paper Feed ON/OFF Bypass feeding setting Press the T cursor key until Reception size is Various Settings and Registration Optional Memory Optional Equipment Optional Equipment Opening the On-Line Manual About the On-Line Manual Procedure on the computer Performing the Setup ProcedureConnecting the fax machine and the computer Procedure on the fax machine Connecting the Fax Machine and the Computer Registering the Network FAX Reception Settings Making the Initial Settings on the Fax Machine Turning the Save Transmitted Documents Function ON/OFF Selecting the File Type Metric metric Registering the Network FAX Information Registering the IP address or host name Registering the file name factory default setting RX and TX Registering the administrators e-mail address Once you are finished entering the password, press Press the Save Tx. original key and use the keypad to Printing Out a Network FAX Settings List Reference Information Specifications Polish and Czech Character Input ScreensEnglish Inch version Paper in Drawers Paper Size and Priority Feed Chart Inch versionOrder Selection Paper Size and Priority Feed Chart Metric version NW-FAX Menu Flow Charts 10-6 Code Cause AND/OR Procedure for Correction Error Code Tables 10-8 10-9 10-10 10-11 Index Numbers Paper Size and Priority Feed Chart Memo Memo Page Declaration of Conformity Network Compatibility Declaration Vorsicht Page 2003.9 3DB80211B