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Xerox FAX System (J) manual Various Settings and Registration

Models: FAX System (J)

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Troubleshooting Specifications Error codes Menu Flow Charts Alarm Volume Password If an Error Occurs Press the Delayed TX key Symbols When You Press the Reset Key

Page 170

Section 7 Various Settings and Registration

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Page 169 Page 171

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Xerox FAX System (J) manual Various Settings and Registration

Page 169 Page 171

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Contents

FAX System J Trademark Information Symbols Please read first Section TroubleshootingSection Other Features This Fax Section Basic Use of this Fax Section Managing Information About Your Fax Communications Section Various Settings Registration This FaxSection Network FAX Settings Option Section Optional Equipment Contents Other Features of this Fax Communicating Using F-CodesF-Code Based Communication Optional Equipment Reference Information Other precautions Important! Please read it firstPage Document Processor Names of PartsMain Body Parts and their Functions Operation Panel and their Functions Basic fax screen on the touch panel Inch Metric Inch Metric Inch Metric Preparations Turning TTI Transmission ON/OFF TTI setting Metric Registering your fax number Your Facsimile Location Info. settingRegistering the Information Identifying Registering your station ID Setting the Current Date and Time Date & Time settingRegistering your station name Use the keypad to enter the present date, in order Message display when Restricted Access is turned on Features and Functions of this FaxWhat is the Initial Mode? What is the Administrator Number Used For? When You Press the Reset Key Transmission Handling 2 Jobs Simultaneously Dual Access functionReception Address Book Checking the status of a print out in progress When the Dual Access function is not availableChecking the status of a fax communication in progress Table codes Page Page Inch Metric Sending Documents Switching to the Fax Operation modeCheck the transmission mode Transmission Modes Setting the Documents on the Platen Acceptable documents Dialing a destination fax number Using the Pause keySelecting the resolution Dialing methods Selecting the contrast Indicating the document size Stopping the transmission in progress Initiating the fax transmissionChecking the status of the transmission Once there are no further pages to be scanned If the Documents Were Set on the PlatenIf you have more documents to send Receiving Documents Automatically Automatic Fax Reception Printing out the received documents Making copies during a receptionMemory Reception Canceling a Memory Transmission during transmission Canceling a CommunicationCanceling a Memory Transmission during scanning Canceling a Direct Feed Transmission Canceling a Reception Functions of each key in the Character Input screen What is in the Character Input screen?Entering Characters How Do I Enter Characters? Dialing the Destination Using Only One Key One-Touch Keys Registering New One-Touch Keys Making More Detailed Settings Use the keypad to enter the desired subaddress Modifying registered information Modifying or Deleting Registered InformationDeleting a one-touch key Dialing With a One-Touch Key Printing Out a One-Touch Key List Press the Abbrev. key Touch panel will return to the basic fax screen How Do I Find a Destination Address Book? Dialing the Destination Using the Address Book Address BookSearching for a Destination with the Address Book Search order If the first character is a symbol Printing Out a Telephone Directory List Manual Redialing Dialing the Same Number Again Redailing functionsAutomatic Redialing Fax Operation Various Functions Sending 2-Sided Documents Duplex Transmission Fax Operation Various Functions Inch Fax Operation Various Functions Entering the fax number with the keypad Entering the fax number with a speed-dial key Tx.Press the Memory TX key until it changes to Dir. Feed Fax Operation Various Functions Press the Delayed TX key Registering New Chain Dial Keys Press the Chain key Deleting a chain dial key Dialing With a Chain Dial Key Printing Out a Sample Image of Waiting Documents Force-Starting the Communication Deleting the Communication Modifying the Contents Communication Deleting fax numbers Changing the scheduled start timeModifying destination information Adding fax numbers Changing fax numbers If you hear a fax tone If the other party answers If the other party’s voice can be heard Initiating the Fax Connection Manually Manual Fax ReceptionPreparation When the Fax Data Indicator is Lit If a Power Failure Report is Printed Out If an Error Occurs When One of These Message is Displayed Message Procedure 10-7 Troubleshooting Tables Problem Check point Corrective procedure Reference ON? Section Troubleshooting Troubleshooting Other Features of this Fax If the call is from a telephone If the call is from a fax Telephone will ring a designated number of times If the call is from a telephone, but you do not Answer Fax machine will then ring using the predetermined Changing the Remote Switching Number Initiating the Reception Preparing Documents for a Polling Transmission Entering documents for the first time Receiving Documents Using Polling Reception Adding or replacing documents Press the Start key. The reception operation will begin What F-Codes are used in this fax? Communicating Using F-Codes F-Code Based CommunicationCode password What are F-Code Boxes? Registering New F-Code Confidential Boxes If the optional Printer/Scanner Kit is installed and you Modifying information Modifying or Deleting F-Code Confidential BoxesDeleting an F-Code Confidential Box Conditions You the transmitting party must Receiving party must Printing Out Documents from an F-Code Confidential Box Printing Out an F-Code Confidential Box List Entering Documents into an F-Code Confidential Box Press the Sub. conf. box Input Scan orig. to box key You the receiving party must Receiving Documents from an F-Code Based Bulletin BoardConditions Transmitting party must Other Features of this Fax Registering New F-Code Relay Boxes Press the Subaddress relay box key Modifying or Deleting F-Code Relay Boxes Conditions Initial transmitting station Deleting an F-Code Relay BoxRestrictions Relay station Inch Printing Out an F-Code Relay Box List Registering the Fax Forwarding Information Modifying Registered Fax Forwarding Information Designating the time for Fax Forwarding to begin and end Turning Fax Forwarding ON/OFF Dialing Multiple Destinations as a Group Group Dial Keys Registering New Group Dial Keys Enter the desired group name. Maximum 20 characters Deleting a group dial key Dialing With a Group Dial Key Printing Out a Group Dial List Registering New Program Keys If you do not want to designate a time of day for Deleting a program key Using a Program Key Printing Out a Program Dial List To print out a Program Dial List, press the Yes key. a Registering New Permit Telephone Numbers Conditions Required for Successful Communication Press the Permit Tel No. Permit tel. nr. key Modifying or Deleting Permit Telephone Numbers Deleting a Permit Telephone Number Registering New Permit IDs Modifying or Deleting Permit IDs Deleting a Permit ID Turning Password Check Communication ON/OFF Settings in the transmitting and receiving faxes Registering New Encryption Keys Understanding the Encryption Key and Key Code Modifying or Deleting Encryption Keys Deleting an Encryption Key Registering New Encryption Boxes Use the keypad to enter the 4-digit number that you want Modifying or Deleting Encryption Boxes Deleting an Encryption Box Performing the Operation at the Transmitting Fax Performing the Operation at the Receiving Fax If the Box ID is Printing Out Documents from an Encryption BoxIf the Box ID is other than Printing Out an Encryption Key List Printing Out an Encryption Box List Functions that can be scrutinized under Restricted Access Managing Fax Use by Each Department Restricted AccessRestricted Access Procedure Available functions in Restricted Access Using the fax with Restricted Access Turned on Touch panel will change to the Registration Select If you enter an ID-code If you enter the administrator number Printing Out a Restricted Access Report Checking Transmission/Copy Counts Press the Restricted access rep key Managing Information About Your Fax Communications Checking the Result of Transmissions Checking the Result of Receptions Managing Information About Your Fax Communications Reception, select the desired reception and press Printing Out an Activity Report Printing Out a Confirmation Report Printing Out a User Setting List Activity Report Delayed Communication ReportRestricted Access Report Transmission Report Various Settings and Registration Turning the Bulletin Board ON/OFF Bulletin Board setting Various Settings and Registration Monitor Volume Making Volume Settings Volume settingAlarm Volume Speaker Volume Press the T key until Scan from Doc. P. Doc. P Select the desired transmission mode setting by pressing Selecting the Automatic Reception Mode Receive Mode setting Press the T key until RX Date/Time is highlighted Fixed Cassette mode Auto Selection modeFixed Size mode Various Settings and Registration Turning Duplex Reception ON/OFF Duplex RX setting Turning 2 in 1 Reception ON/OFF 2 in 1 RX setting Turning Remote Diagnosis ON/OFF Remote Diagnosis setting Registering the Remote Test ID Remote Test ID setting Turning Manual Paper Feed ON/OFF Bypass feeding setting Press the T cursor key until Reception size is Various Settings and Registration Optional Equipment Optional Memory Optional Equipment About the On-Line Manual Opening the On-Line Manual Procedure on the fax machine Performing the Setup ProcedureConnecting the fax machine and the computer Procedure on the computer Connecting the Fax Machine and the Computer Making the Initial Settings on the Fax Machine Registering the Network FAX Reception Settings Turning the Save Transmitted Documents Function ON/OFF Selecting the File Type Registering the Network FAX Information Metric metric Registering the file name factory default setting RX and TX Registering the IP address or host name Registering the administrators e-mail address Once you are finished entering the password, press Press the Save Tx. original key and use the keypad to Printing Out a Network FAX Settings List Specifications Reference Information Polish and Czech Character Input ScreensEnglish Inch version Selection Paper Size and Priority Feed Chart Inch versionOrder Paper in Drawers Paper Size and Priority Feed Chart Metric version Menu Flow Charts NW-FAX 10-6 Error Code Tables Code Cause AND/OR Procedure for Correction 10-8 10-9 10-10 Index 10-11 Paper Size and Priority Feed Chart Numbers Memo Memo Page Declaration of Conformity Network Compatibility Declaration Vorsicht Page 2003.9 3DB80211B

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