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Xerox FAX System (J) manual Memo

Models: FAX System (J)

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Troubleshooting Specification Error codes Menu Flow Charts Alarm Volume Password If an Error Occurs Press the Delayed TX key Symbols When You Press the Reset Key

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MEMO

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Contents

FAX System J Trademark Information Symbols Please read first Section TroubleshootingSection Other Features This Fax Section Basic Use of this Fax Section Managing Information About Your Fax Communications Section Various Settings Registration This FaxSection Network FAX Settings Option Section Optional Equipment Contents Other Features of this Fax Communicating Using F-CodesF-Code Based Communication Optional Equipment Reference Information Other precautions Important! Please read it firstPage Names of Parts Main Body Parts and their FunctionsDocument Processor Operation Panel and their Functions Basic fax screen on the touch panel Inch Metric Inch Metric Inch Metric Preparations Turning TTI Transmission ON/OFF TTI setting Metric Your Facsimile Location Info. setting Registering the Information IdentifyingRegistering your fax number Setting the Current Date and Time Date & Time setting Registering your station nameRegistering your station ID Use the keypad to enter the present date, in order Features and Functions of this Fax What is the Initial Mode?Message display when Restricted Access is turned on What is the Administrator Number Used For? When You Press the Reset Key Transmission Handling 2 Jobs Simultaneously Dual Access functionReception Address Book When the Dual Access function is not available Checking the status of a fax communication in progressChecking the status of a print out in progress Table codes Page Page Inch Metric Sending Documents Switching to the Fax Operation modeCheck the transmission mode Transmission Modes Setting the Documents on the Platen Acceptable documents Dialing a destination fax number Using the Pause keySelecting the resolution Dialing methods Selecting the contrast Indicating the document size Initiating the fax transmission Checking the status of the transmissionStopping the transmission in progress If the Documents Were Set on the Platen If you have more documents to sendOnce there are no further pages to be scanned Receiving Documents Automatically Automatic Fax Reception Making copies during a reception Memory ReceptionPrinting out the received documents Canceling a Communication Canceling a Memory Transmission during scanningCanceling a Memory Transmission during transmission Canceling a Direct Feed Transmission Canceling a Reception What is in the Character Input screen? Entering CharactersFunctions of each key in the Character Input screen How Do I Enter Characters? Dialing the Destination Using Only One Key One-Touch Keys Registering New One-Touch Keys Making More Detailed Settings Use the keypad to enter the desired subaddress Modifying or Deleting Registered Information Deleting a one-touch keyModifying registered information Dialing With a One-Touch Key Printing Out a One-Touch Key List Press the Abbrev. key Touch panel will return to the basic fax screen How Do I Find a Destination Address Book? Dialing the Destination Using the Address Book Address BookSearching for a Destination with the Address Book Search order If the first character is a symbol Printing Out a Telephone Directory List Dialing the Same Number Again Redailing functions Automatic RedialingManual Redialing Fax Operation Various Functions Sending 2-Sided Documents Duplex Transmission Fax Operation Various Functions Inch Fax Operation Various Functions Entering the fax number with the keypad Entering the fax number with a speed-dial key Tx.Press the Memory TX key until it changes to Dir. Feed Fax Operation Various Functions Press the Delayed TX key Registering New Chain Dial Keys Press the Chain key Deleting a chain dial key Dialing With a Chain Dial Key Printing Out a Sample Image of Waiting Documents Force-Starting the Communication Deleting the Communication Modifying the Contents Communication Changing the scheduled start time Modifying destination informationDeleting fax numbers Adding fax numbers Changing fax numbers If you hear a fax tone If the other party answers Initiating the Fax Connection Manually Manual Fax Reception PreparationIf the other party’s voice can be heard When the Fax Data Indicator is Lit If a Power Failure Report is Printed Out If an Error Occurs When One of These Message is Displayed Message Procedure 10-7 Troubleshooting Tables Problem Check point Corrective procedure Reference ON? Section Troubleshooting Troubleshooting Other Features of this Fax If the call is from a telephone If the call is from a fax Telephone will ring a designated number of times If the call is from a telephone, but you do not Answer Fax machine will then ring using the predetermined Changing the Remote Switching Number Initiating the Reception Preparing Documents for a Polling Transmission Entering documents for the first time Receiving Documents Using Polling Reception Adding or replacing documents Press the Start key. The reception operation will begin What F-Codes are used in this fax? Communicating Using F-Codes F-Code Based CommunicationCode password What are F-Code Boxes? Registering New F-Code Confidential Boxes If the optional Printer/Scanner Kit is installed and you Modifying or Deleting F-Code Confidential Boxes Deleting an F-Code Confidential BoxModifying information Conditions You the transmitting party must Receiving party must Printing Out Documents from an F-Code Confidential Box Printing Out an F-Code Confidential Box List Entering Documents into an F-Code Confidential Box Press the Sub. conf. box Input Scan orig. to box key Receiving Documents from an F-Code Based Bulletin Board Conditions Transmitting party mustYou the receiving party must Other Features of this Fax Registering New F-Code Relay Boxes Press the Subaddress relay box key Modifying or Deleting F-Code Relay Boxes Conditions Initial transmitting station Deleting an F-Code Relay BoxRestrictions Relay station Inch Printing Out an F-Code Relay Box List Registering the Fax Forwarding Information Modifying Registered Fax Forwarding Information Designating the time for Fax Forwarding to begin and end Turning Fax Forwarding ON/OFF Dialing Multiple Destinations as a Group Group Dial Keys Registering New Group Dial Keys Enter the desired group name. Maximum 20 characters Deleting a group dial key Dialing With a Group Dial Key Printing Out a Group Dial List Registering New Program Keys If you do not want to designate a time of day for Deleting a program key Using a Program Key Printing Out a Program Dial List To print out a Program Dial List, press the Yes key. a Registering New Permit Telephone Numbers Conditions Required for Successful Communication Press the Permit Tel No. Permit tel. nr. key Modifying or Deleting Permit Telephone Numbers Deleting a Permit Telephone Number Registering New Permit IDs Modifying or Deleting Permit IDs Deleting a Permit ID Turning Password Check Communication ON/OFF Settings in the transmitting and receiving faxes Registering New Encryption Keys Understanding the Encryption Key and Key Code Modifying or Deleting Encryption Keys Deleting an Encryption Key Registering New Encryption Boxes Use the keypad to enter the 4-digit number that you want Modifying or Deleting Encryption Boxes Deleting an Encryption Box Performing the Operation at the Transmitting Fax Performing the Operation at the Receiving Fax Printing Out Documents from an Encryption Box If the Box ID is other thanIf the Box ID is Printing Out an Encryption Key List Printing Out an Encryption Box List Functions that can be scrutinized under Restricted Access Managing Fax Use by Each Department Restricted AccessRestricted Access Procedure Available functions in Restricted Access Using the fax with Restricted Access Turned on Touch panel will change to the Registration Select If you enter an ID-code If you enter the administrator number Printing Out a Restricted Access Report Checking Transmission/Copy Counts Press the Restricted access rep key Managing Information About Your Fax Communications Checking the Result of Transmissions Checking the Result of Receptions Managing Information About Your Fax Communications Reception, select the desired reception and press Printing Out an Activity Report Printing Out a Confirmation Report Printing Out a User Setting List Activity Report Delayed Communication ReportRestricted Access Report Transmission Report Various Settings and Registration Turning the Bulletin Board ON/OFF Bulletin Board setting Various Settings and Registration Monitor Volume Making Volume Settings Volume settingAlarm Volume Speaker Volume Press the T key until Scan from Doc. P. Doc. P Select the desired transmission mode setting by pressing Selecting the Automatic Reception Mode Receive Mode setting Press the T key until RX Date/Time is highlighted Auto Selection mode Fixed Size modeFixed Cassette mode Various Settings and Registration Turning Duplex Reception ON/OFF Duplex RX setting Turning 2 in 1 Reception ON/OFF 2 in 1 RX setting Turning Remote Diagnosis ON/OFF Remote Diagnosis setting Registering the Remote Test ID Remote Test ID setting Turning Manual Paper Feed ON/OFF Bypass feeding setting Press the T cursor key until Reception size is Various Settings and Registration Optional Equipment Optional Memory Optional Equipment About the On-Line Manual Opening the On-Line Manual Procedure on the fax machine Performing the Setup ProcedureConnecting the fax machine and the computer Procedure on the computer Connecting the Fax Machine and the Computer Making the Initial Settings on the Fax Machine Registering the Network FAX Reception Settings Turning the Save Transmitted Documents Function ON/OFF Selecting the File Type Registering the Network FAX Information Metric metric Registering the file name factory default setting RX and TX Registering the IP address or host name Registering the administrators e-mail address Once you are finished entering the password, press Press the Save Tx. original key and use the keypad to Printing Out a Network FAX Settings List Specifications Reference Information Character Input Screens English Inch versionPolish and Czech Selection Paper Size and Priority Feed Chart Inch versionOrder Paper in Drawers Paper Size and Priority Feed Chart Metric version Menu Flow Charts NW-FAX 10-6 Error Code Tables Code Cause AND/OR Procedure for Correction 10-8 10-9 10-10 Index 10-11 Paper Size and Priority Feed Chart Numbers Memo Memo Page Declaration of Conformity Network Compatibility Declaration Vorsicht Page 2003.9 3DB80211B