Xerox FAX System (J) manual Features and Functions of this Fax, What is the Initial Mode?

Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Features and Functions of this Fax

The following contains explanations about features and functions that should be understood when this machine is used as a facsimile.

Switching from the Copy Operation Mode to the Fax Operation Mode

This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode. Therefore, if you want to send a fax to another party it is first necessary to switch to the Fax Operation mode.

However, in terms of receiving a fax. since the Automatic Fax Reception mode is the default setting, fax reception is possible and the documents will be printed out automatically even when the machine is in the Copy Operation mode.

When the machine is in the Copy Operation mode, the COPY indicator will be lit. To switch to the Fax Operation mode, simply press the Fax key. Once the machine is in the Fax Operation mode, the Fax indicator will light and the touch panel will change to the basic fax screen.

What is the “Initial Mode”?

The initial screen that appears in the touch panel when you press the Fax key and change to the Fax Operation mode, or that normally appears in the Fax Operation mode after a successful fax transmission or reception, is called the “basic fax screen”. The accompanying default settings and related operational status is known as the “initial mode”.

When the fax machine is in the initial mode for fax operation, “Ready for fax transmission” will be shown in the message display. Always check the touch panel to make sure that is it is in the initial mode and displaying this basic fax screen PRIOR to performing any facsimile operation.

The fax machine will also return to the initial mode when the Auto Clear function engages.

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zMessage display when Restricted Access is turned ON...

Even if the fax machine is in the initial mode for fax operation, the message display will differ if Restricted Access is turned ON.

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In this case, it is necessary to enter your ID-code or the registered administrator number in order to use the fax.

If a viable ID-code or the registered administrator number is entered, the touch panel will change to the standard initial mode for fax operation.

NOTE

When Restricted Access is turned ON, it is necessary to enter the registered administrator number in the Restricted Access Login Screen in order to access the various setting and registration procedures of this fax. Even if a viable ID-code that enables fax operation is entered, the menus that correspond to the various management-related setting and registration procedures of this fax will not be available. (Refer to “Managing Fax Use by Each Department (Restricted Access)” on page 5-58,and the Operation Guide for your copier.)

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