Xerox FAX System (J) manual Managing Fax Use by Each Department Restricted Access

Section 5 Other Features of this Fax

Managing Fax Use by Each Department (Restricted Access)

By allowing certain communication and operation only upon entry of one of the viable ID-codes, use of this fax – such as the number of communications initiated – can be effectively scrutinized for up to 100 individual departments.

* Up to 1000 departments can be registered when the optional Hard Disk is installed in your copier.

Restricted Access Procedure

Item	Description	Reference
Registering ID-codes	To enable Restricted Access, it is necessary to register ID-codes in this fax in	Operation Guide for your copier
	advance.
Turning Restricted Access	To use Restricted Access for the management of fax functions, turn this setting	Operation Guide for your copier
ON/OFF	ON.
Setting the Fax	Sets the maximum number of documents that each department can transmit.	Operation Guide for your copier
Transmission Limit
Checking	Checks the number of documents that have been transmitted under an	Page 5-63
Transmission/Copy	individual ID-code or by all ID-codes overall.
Counts
Clearing the Count for All	Clears the count for total number of documents that have been transmitted. All	Operation Guide for your copier
Departments	copy counts will be cleared as well.
Printing Out a Restricted	Print out this report in order to check the details of communications occurring	Page 5-63
Access Report	under Restricted Access.

<Functions that can be scrutinized under Restricted Access>

•Standard transmission

•Transmission that uses the timer

•Broadcast Transmission

•F-Code Based Relay Broadcast Transmission

•Polling Reception

•F-Code Based Confidential Transmission

•F-Code Based Bulletin Board Reception

•Encrypted Transmission

•Manual transmission/reception when dialing is initiated from this fax

<Available functions in Restricted Access>

Restricted Access limits the available functions of this fax to those individuals who enter a viable ID-code – or to the person-in-charge of managing use who enters the registered administrator number.

>The following functions of this fax are available upon entering a viable ID-code.

•Standard transmission

•Transmission that uses the timer

•Broadcast Transmission

•F-Code Based Relay Broadcast Transmission

•Polling Reception

•F-Code Based Confidential Transmission

•F-Code Based Bulletin Board Reception

•Entering documents into an F-Code Confidential Box

•Printing out documents from an F-Code Confidential Box

•Encrypted Transmission

•Printing out documents from an Encryption Box

•Editing a communication in memory

•Confirmation Report

•Restricted Access report print out

•Manual transmission/reception when dialing is initiated from this fax

NOTE

*It is possible to dial a fax or telephone number or view the Communication Result Display, as well as print out the Activity Report, without entering an ID-code.

*If Restricted Access is turned ON, only those sets of documents entered using the same ID-code will be pooled together under the Batch Transmission function. Any documents that were entered using different ID-codes will be sent during different transmissions. (Refer to “Sending Multiple Sets of Documents in One Batch (Batch Transmission function)” on page 1-16.)

*If Restricted Access Report print out is turned ON, a Restricted Access Report will be automatically printed out upon reaching 50 individual transactions. This report may, however, be automatically printed out even before 50 transactions are reaching depending upon the number of ID-codes registered in the fax. (Refer to “Turning Print Out of Each Report ON/OFF (Print Report setting)” on page 7-1.)

*Ordinarily, the registered self-station name will be displayed as part of the TTI, but, if Restricted Access is turned ON and the transmission is initiated by entering an ID-code, the department name corresponding to that ID-code will be displayed.

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