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Canon FAX-L800 manual 10-12Using Condential Mailboxes Chapter

Models: FAX-L800

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10-12Using Con®dential Mailboxes

Chapter 10

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Canon FAX-L800 manual 10-12Using Condential Mailboxes Chapter

Contents

FAX-L800 Copyright PrefaceLaser Safety Label below is attached on the rear side of the faxContents Contents Chapter Vii Viii 14-1 Glossary Index Chapter Welcome Main Features Dual access Memory receiving when you run out of paperDelayed sending ECM send and receiveExpanded transaction features Economical and quietJBIG, Improved image data compression Chapter Setting Up How to Use This Guide TX/RX noWhere to Set Up the Fax Place the fax unit near a telephone line Space Around the Fax Power Requirements General Precautions Plug it in again. Always unplug before you move the faxCover or remove a paper cassette during printing Unpacking Have You Got Everything? 10Setting Up Chapter OptionsParts of the Fax Front View12Setting Up Chapter Rear ViewHandset option Removing the Shipping Material Removing the Shipping TapeRemoving the Spacers Inside the Fax Unit 14Setting Up Chapter Removing the Styrofoam Sheet from the ADFRemoving the Orange Lock Plate from the Front Paper Cassette 16Setting Up Chapter Removing the Protective SheetsInstalling the Toner Cartridge Assembling the Fax18Setting Up Chapter Shut the printer cover until you hear it lock Connecting the Handset an option 20Setting Up ChapterAttaching Trays Connecting the Telephone Line Connecting an Extension Phone Loading Paper and Installing the Paper Cassettes22Setting Up Chapter Loading Paper in the Side Paper Cassette 24Setting Up Chapter Loading Paper in the Front Paper Cassette 26Setting Up Chapter Turning on the Power Check Printer Cover 28Setting Up ChapterReplace Cartridge Supply REC. PaperChapter Getting Started Operation Buttons One-touch panels closed Energy SaverResolution Operation Buttons One-touch panels open OFFUsing the Menus and Buttons Using the MenusGeneral Guidelines for Registering Information To Open a Menu and Select an Item Entering Names for Registration Numeric keypad Uppercase Lowercase NumberMenu Button Summary Table Buttons for registering informationButtons for registering information contd Checking and Setting the Telephone Line 10Getting Started ChapterRegistering Required Sender Information What is Sender Information? 12Getting Started ChapterRegistering the Sender Information Data entry buttons TONE/+14Getting Started Chapter Display Press keypad buttons to enter To enter a spaceTo delete To enter a symbolTo enter a number To make a correctionRegistering Sender Names Registering a Sender NameChanging or Erasing a Sender Name 18Getting Started ChapterUsing the Energy Saver Mode Turning the Energy Save Feature on20Getting Started Chapter Returning to the Full Power Mode 22Getting Started Chapter Setting Up and Using Speed Dialling Read This before Entering Telephone Numbers Entering Pauses for DiallingAdjusting the Length of a Pause Conrming a dial tone What is Speed Dialling? One-touch Speed DiallingSetting Up One-touch Speed Dialling Touch SPD Dial 10= To end the procedure and return to standby To perform the optional settingsTo stop here and register another button SET Time TX Type menu includes these items 10Setting Up and Using Speed Dialling ChapterRegistration Regular TXSubaddress PasswordConfidential TX Orig Relay TX12Setting Up and Using Speed Dialling Chapter Turn ECM off or on. Press SET Setting Up Coded Speed Dialling 14Setting Up and Using Speed Dialling ChapterCoded SPD Dial *012= To perform the optional setting 16Setting Up and Using Speed Dialling ChapterTo stop here and register another code Press the search buttons until you see the display below 18Setting Up and Using Speed Dialling Chapter Broadcast. Q9-9 20Setting Up and Using Speed Dialling Chapter Coded SPD Dial *013= Setting Up Group Dialling 22Setting Up and Using Speed Dialling ChapterTo register the group for a One-touch Speed Dialling button To register a One-touch Speed Dialling button24Setting Up and Using Speed Dialling Chapter To register a Coded Speed Dialling buttonSET Using Speed Dialling Using One-touch Speed Dialling26Setting Up and Using Speed Dialling Chapter SET Document Using Coded Speed Dialling 28Setting Up and Using Speed Dialling ChapterUsing Group Dialling 30Setting Up and Using Speed Dialling Chapter Using Directory Dialling 32Setting Up and Using Speed Dialling Chapter Using the Fax as a Copier Preparing the Document Setting the Document on the Fax Performing the Document Settings Making Copies With option cassetteCopy Side Cassette LGL Chapter Sending Documents Setting a Document for Sending Preparing the DocumentSetting the Document on the Fax Adjusting the Scanning Settings Fine Super FineSelecting a Sender Name Using Regular Dialling Cancelling Sending a Document Dialling Long Distance with Regular Dialling 10Sending Documents Chapter Overview of Sending Methods Memory SendingTransaction number Other partys fax number and name12Sending Documents Chapter Direct Sending ECM transmission modeTransmission error Successful completion14Sending Documents Chapter Manual Sending Re-dialling When the Line is Busy What is Automatic Redialling?16Sending Documents Chapter To cancel redialling To resend the document in the memoryTo erase the document from the memory Setting Up Redialling 18Sending Documents ChapterError & 1ST PG 02TIMES02MIN Sequential Broadcasting to More Than One Location 20Sending Documents ChapterSending Documents at a Preset Time To cancel sequential broadcasting22Sending Documents Chapter Delayed TX Senders Name Canon DIV. #20 Sending a Document with a Subaddress/ Password Subaddress/Password Sending with Speed Dialling24Sending Documents Chapter Subaddress/Password Sending with the Operation Panel Buttons 26Sending Documents Chapter Press START/SCAN. The fax starts to scan the document 28Sending Documents Chapter Chapter Receiving Documents Receiving Documents Automatically Setting the Automatic Receive ModeMessages Displayed When Receiving a Document Receiving a transmissionOther partys name ECM reception modeOther partys fax number Successful receptionTurning on and Adjusting the Auto Switch Time Receive error messagesRX Settings ECM RX Receiving Documents Manually with the Optional Handset Receiving a Document Manually at the FaxReceiving a Document Manually with an Extension Telephone Changing the Remote Receive ID ID Call # HookTo change the ID call number Cancelling Receiving a Document To turn off remote receiving10Receiving Documents Chapter Before You Set Up Document Transfer Transferring DocumentsSetting Up the Fax for Document Transfer 12Receiving Documents ChapterTransfer Setup Summary OFFTransfer Setup Summary Contd Every DAY14Receiving Documents Chapter Turning the Transfer Mode on and OFF Turning Transfer Mode onChanging the Transfer Settings 16Receiving Documents ChapterCancelling the Transfer Settings 18Receiving Documents Chapter Using the Memory Features When the Fax Displays Received in Memory Holdng Displaying the Transaction HistoryNotation Meaning TransmPrinting a Memory List Press SET to start printing the memory listPrinting a Document in the Memory Re-sending a Document to the Same Destination Sending a Document in Memory to a Different Destination Erasing a Document from the Memory Deleting a Document with the Delete File Button Deleting a Document with the Memory Reference ButtonSetting Up and Using a Memory Box 10Using the Memory Features ChapterWhen You Create a Memory Box Before You Create Memory BoxesAccess Settings 12Using the Memory Features ChapterFeature Settings Creating a Memory Box14Using the Memory Features Chapter Memory Box Setup Summary TX PasswordRX Password Memory Box Setup Summary Contd 16Using the Memory Features ChapterAuto Transmit Everyday 18Using the Memory Features ChapterTX Start Time Polling TXChanging the Memory Box Settings Not Transmit20Using the Memory Features Chapter Cancelling a Memory Box 22Using the Memory Features Chapter Sending a Document Stored in the Memory BoxPrinting a Document Received in a Memory Box What Happens to Memory after a Power Failure 24Using the Memory Features ChapterHow Your Registered Data Is Protected About the Backup Battery 26Using the Memory Features Chapter Chapter Using a Relay Network What is Relay Broadcasting? Setting Up and Using a Standard Relay UnitSetting Your Fax as a Relay Unit Relay Group Setup Summary Group Dial NameRelay Group Setup Summary Contd Correctly for speed dialling on your fax unitChanging the Relay Broadcast Settings Relay BcastDeleting the Relay Group Sending a Document to a Relay Unit for Relay Broadcasting Sending a Document to a Relay Unit with Speed Dialling 10Using a Relay Network Chapter Sending with the Relay Broadcast ButtonDial the number with directory dialling. Q4-31 12Using a Relay Network Chapter Using Condential Mailboxes Press SET Setting Up and Using the Standard Mailbox FeaturesCreating a Mailbox Give the mailbox a number10-3 Give the mailbox an ITU-T subaddress Changing Mailbox Settings 10-5Cancelling a Mailbox Receiving a Condential Document 10-7Received in Mailbox Sending a Condential Document Sending a Condential Document with Speed Dialling10-10Using Condential Mailboxes Chapter CANON, INC 10-12Using Condential Mailboxes Chapter Setting Up and Using Polling 11-2Setting Up and Using Polling Chapter Whats Polling?Before You Use Polling Receiving Polling Other Fax Machines to Receive a Document 11-4Setting Up and Using Polling Chapter Polling to Receive at a Preset Time 11-6Setting Up and Using Polling Chapter Setup File 3.SELECT Locations To set preset polling for every day 11-8Setting Up and Using Polling ChapterTo set preset polling for selected days 11-10Setting Up and Using Polling Chapter Changing the Preset Polling Settings Cancelling Preset Polling 11-12Setting Up and Using Polling ChapterSetting Up Polling Sending Setting Up a Polling BoxBefore You Can Be Polled to Send 11-14Setting Up and Using Polling Chapter File Name Canon Toky O 11-16Setting Up and Using Polling Chapter Scanning a Document into the Memory for Polling Sending 11-18Setting Up and Using Polling Chapter Changing the Polling Box Setup Cancelling a Polling Box 11-20Setting Up and Using Polling ChapterChapter Other Special Features Using the Telephone Tone Dialling on a Pulse Line Setting and Using the Program Button Program button Setup Summary Print ReportTo set transmission report feature To set up the Report button featureTo set up the scanning mode Setting Up and Using the Optional Stamp Feature Setting Up the Stamp FeatureDirect & Memory TX TX Stamp Setup SummaryStamp Action Direct TXTurning the Stamp Feature ON/OFF How the Fax Operates with Default Settings 12-10Other Special Features ChapterRemote RX 12-12Other Special Features Chapter RX ReductionDate & Time 12-14Other Special Features Chapter Restricting Use of the Fax Setting and Using the System Settings Password Setting the System Settings Password13-2Restricting Use of the Fax Chapter Changing or Cancelling the System Settings Password 13-4Restricting Use of the Fax Chapter Setting Operation Restrictions Restricting Fax Operation13-6Restricting Use of the Fax Chapter DAC Password 13-8Restricting Use of the Fax Chapter Operating the Fax with Restrictions on Sending a Document with Restrictions on13-10Restricting Use of the Fax Chapter Making a Copy with Restrictions on Turning Restrictions OFF and on 13-12Restricting Use of the Fax ChapterTo Turn Off Restricted Sending To Turn Off Restricted PrintingTo turn off restricted use of the telephone Receiving Documents from Registered Senders Only 13-14Restricting Use of the Fax ChapterUsing Memory Lock Setting a Time and Password for Memory Lock13-16Restricting Use of the Fax Chapter Output no Memory Lock Setup SummaryMEM Lock Password Output YESTurning Memory Lock on Turning Memory Lock OFF and Printing Documents13-18Restricting Use of the Fax Chapter Chapter Restricting Use of the Fax 13-20Restricting Use of the Fax Chapter Printing Reports and Lists Printing the Speed Dialling Lists 14-2Printing Reports and Lists ChapterOne-Touch Speed Dial List Coded Speed Dial ListOne-Touch Speed Dialling List Group Dial List14-4Printing Reports and Lists Chapter Printing the User Data List Users Data ListSender Name List Printing the List of Sender NamesPress SET After you press SET, the report starts printing 14-6Printing Reports and Lists ChapterActivity Reports Printing the Activity Management ReportActivity Management Report Activity Management Report TX/RX separate14-8Printing Reports and Lists Chapter Setting and Using Activity Reports Department Access Code ReportError Report TX Transmission TX Report 14-10Printing Reports and Lists ChapterTransmission TX Report with rst Error Report RX Multi-transaction Report14-12Printing Reports and Lists Chapter Reception RX Report Condential Receive ReportMemory Box Report Relay Broadcast Report14-14Printing Reports and Lists Chapter Memory Lists Condential Mailbox ListPress SET to start printing the report Document Memory List Received memory box list14-16Printing Reports and Lists Chapter Memory Clear Report 14-18Printing Reports and Lists Chapter Chapter Maintenance & Frequently Asked Questions 15-2Maintenance & Frequently Asked Questions Chapter Removing Document Feed JamsRemoving Printer Feed Jams 15-4Maintenance & Frequently Asked Questions Chapter 100% 50% 0% 15-6Maintenance & Frequently Asked Questions Chapter Chapter Maintenance & Frequently Asked Questions 15-8Maintenance & Frequently Asked Questions Chapter Chapter Maintenance & Frequently Asked Questions 15-10Maintenance & Frequently Asked Questions Chapter Chapter Maintenance & Frequently Asked Questions 15-12Maintenance & Frequently Asked Questions Chapter Storing Recording Paper Recommended PaperStoring the Paper Supply 15-14Maintenance & Frequently Asked Questions Chapter Changing the Toner CartridgeTo dispose of the cartridge 15-16Maintenance & Frequently Asked Questions Chapter Storing Toner Cartridges Handling Cartridges15-18Maintenance & Frequently Asked Questions Chapter Periodic CleaningCleaning the Fax Unit Storing CartridgesOpening and Closing the Operation Panel Opening the Operation Panel15-20Maintenance & Frequently Asked Questions Chapter Closing the Operation Panel Cleaning the Scanning Area 15-22Maintenance & Frequently Asked Questions ChapterRelling the Stamp Ink Compartment Option Error Code Table listed by number 15-24Maintenance & Frequently Asked Questions ChapterChapter Maintenance & Frequently Asked Questions 15-26Maintenance & Frequently Asked Questions Chapter List of LCD Display Messages Alphabetic ListCommunicating Please 15-28Maintenance & Frequently Asked Questions Chapter No CONFID. TXReceived in MEM. BOX Questions and Answers 15-30Maintenance & Frequently Asked Questions ChapterCan not Send Documents Correctly? Has the relay unit set up a relay group correctly? Has the other party set up a condential mailbox?Is your document too light? 15-32Maintenance & Frequently Asked Questions Chapter Is your fax set up to relay documents?Is the Manual RX indicator on your operation panel on? Can not Receive Documents Correctly?Did you press START/SCAN before you hung up the handset? Are you polling without a subaddress/password?Are you polling with a subaddress or password? Is your toner cartridge running low on toner?Can not Copy Documents? Having Other Problems?15-34Maintenance & Frequently Asked Questions Chapter PHOTO?Password Reminder Recording the User Reminder SheetsDepartment Access Code Preset Polling15-36Maintenance & Frequently Asked Questions Chapter Condential Mailboxes Relay Broadcast Groups15-38Maintenance & Frequently Asked Questions Chapter Memory BoxesPolling Boxes Summary of Important Settings 16-2Summary of Important Settings Chapter Opening the Data Registration MenuSummary of User Data Settings User Settings 16-4Summary of Important Settings ChapterOutside Image Offhook Alarm 16-6Summary of Important Settings ChapterReport Settings Print Error only16-8Summary of Important Settings Chapter CONFID. RX ReportTX Send Settings ECM TX16-10Summary of Important Settings Chapter Auto RedialDirect & Memory TX RX Receive Settings 16-12Summary of Important Settings ChapterID Call # Printer Settings 16-14Summary of Important Settings ChapterAuto Selection 16-16Summary of Important Settings Chapter Toner Supply LOWFile Settings Setup File16-18Summary of Important Settings Chapter Relay TX GroupMemory BOX 16-20Summary of Important Settings Chapter Polling TXPolling BOX 16-22Summary of Important Settings Chapter Create a le to receive and transfer documentsSystem Settings 16-24Summary of Important Settings Chapter Restrictive CodesEvery DAY ITALIAN, SLOVENE, SWEDISH, Finnish 16-26Summary of Important Settings ChapterENGLISH, FRENCH, SPANISH, GERMAN, Dutch PORTUGUISE, DANISH, NorwegianOFF 16-28Summary of Important Settings Chapter General Operation Dial Features Networking FeaturesCopier Features Telephone Features PowerWeight Dimensions Specications Appendix a Document Media to Avoid Specications for Paper Documents You Can ScanDocument Thickness Document Size Scanning Area on the DocumentMaximum Document Size Minimum Document Size Printing Area Documents You Can Scan Appendix B ADF CCITT/ITU-T GlossaryDestination label Delayed transmissionDensity control Dialling methodsDocument tray ECMFine USE lamp Group dialGroup number JackManual sending Memory reception passwordManual redialling Memory boxPause PBX Remote receiving ID Relay broadcastRelay sending Remote receptionRestricted reception ResolutionRX password Rotary pulseStandard Super FineTone TTI Selector TX passwordTTI UHQGlossary Index Select Density ECMIndex File Settings Index Printer Settings User SettingsPreset Polling Polling BOXRX page Footer Index Stamp KEY Settings TX SettingsOffhook Alarm Scan ResolutionIndex