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Administrator Procedures
AXXESS® ADMINISTRATOR’S GUIDE – January 2004
System Programming
System Programming
You can use your administrator station to program the following system-wide information:
•Define Do-Not-Disturb messages: The messages for the Do-Not-Disturb feature can
be reprogrammed through an administrator’s station. (See page 247 for information
concerning their use.) Administrators can delete or change messages 01-20 to any value
(up to 16 characters). When the system has a programmed Primary and Secondary Lan-
guage, the system has default Do-Not-Disturb messages in both languages. (Available
languages are American English, British English, Spanish, and Japanese.) The current
language of the programming phone determines which list is programmed. (See
page 172 for a description of the Change Language feature.) The Secondary Language
translation has the same meaning as the Primary Language message. The default mes-
sages are:
When two languages are enabled and DND messages are changed, the programmer
should attempt to keep the meanings for the messages in both lists the same. That is, if
the Primary Language message 02 is changed to “PAGE ME,” a similar message should
be programmed for the Secondary Language message 02.
•Select an administrator Database Programming password: Entry to the Database
Programming feature at the administrator stations can be protected using a password. A
password would prevent unauthorized users from altering the system database.
•Define reminder messages: System reminder messages can be changed using an
administrator’s station. (See page 258 for information about using reminder messages.)
The messages can have up to 16 characters each. When Primary and Secondary Lan-
guages are enabled, the system has default reminder messages in both languages. The
current language of the programming phone determines which list is programmed. (See
page 172 for a description of the Change Language feature.) Each Secondary Language
translation has the same meaning as the Primary Language message. The default mes-
sages are:
01 DO-NOT-DISTURB 11 OUT OF TOWN 'TIL
02 LEAVE A MESSAGE 12 OUT OF OFFICE
03 IN MEETING UNTIL 13 OUT UNTIL
04 IN MEETING 14 WITH A CLIENT
05 ON VACATION 'TIL 15 WITH A GUEST
06 ON VACATION 16 UNAVAILABLE
07 CALL ME AT 17 IN CONFERENCE
08 AT THE DOCTOR 18 AWAY FROM DESK
09 ON A TRIP 19 GONE HOME
10 ON BREAK 20 OUT TO LUNCH
01 MEETING 11 CALL ENGINEERING
02 STAFF MEETING 12 CALL MARKETING
03 SALES MEETING 13 CALL ACCOUNTING
04 CANCEL MEETING 14 CANCEL DND
05 APPOINTMENT 15 CANCEL CALL FWD
06 PLACE CALL 16 TAKE MEDICATION
07 CALL CLIENT 17 MAKE RESERVATION
08 CALL CUSTOMER 18 REVIEW SCHEDULE
09 CALL HOME 19 LUNCH
10 CALL CORPORATE 20 REMINDER