Scan to E-mail/FTP/Folder, Press the Scanner key | Ricoh SP C250SF

Basic Operation

Basic Operation

Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB).

The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network connection. No network connection is required for the Scan to USB function; you can send scanned files directly to a USB flash disk inserted into the front of the machine.

Scan to E-mail/FTP/Folder

This section describes the basic operation for sending scanned files via e-mail, to an FTP server, or to a computer. The scanned file is sent via E-mail, to an FTP server, or a computer, depending on the specified destination.

•The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass.

•When using the Scan to E-mail, Scan to FTP or Scan to Folder function, you must first register the destination in the Address Book using Web Image Monitor. For details, see page 122 "Registering Scan Destinations".

•If a USB flash disk is inserted in the machine, scanning functions other than Scan to USB are not possible from the control panel. Make sure there is no USB flash disk inserted in the machine.

1.Place the original on the exposure glass or in the ADF. To place the original, see page 82 "Placing Originals".

2.Press the [Scanner] key.

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Ricoh SP C250SF, SP C252SF operating instructions Scan to E-mail/FTP/Folder, Press the Scanner key

Contents

Operating Instructions Page Table of Contents Loading Paper 105 100103 104 141 137138 139 189 184185 188 251 248249 250 288 284285 286 345 329334 343 Disclaimer How to Read This ManualIntroduction Legal Prohibition Differences in Functions between Different Models Password User Restriction About IP AddressList of Option Code Xxxx Model-Specific Information All Other Users Important Safety InstructionsEnvironmental Advice for Users User Information on Electrical & Electronic EquipmentPage Declaration of Conformity Important Safety Instructions Saving Energy Energy Saver modeEnergy Star Program Page Exterior Front View Guide to Components Getting Started Exterior Rear View DAC009 Interior Control Panel Fax Received indicator Guide to Components Color of the control panel varies depending on the model Where to Put the Machine Installing the Machine 24 cm Inches 20 cm Installing the Machine Attaching Paper Feed Unit Installing OptionThis section explains how to install options Check that the package contains the paper feed unit DAC049 This section explains the operation tools of this machine About Operation Tools Initial Setup Initial Setup Changing Operation Modes Multi-access Internet Fax transmission Sending itPrinting Fax immediate transmission Received fax intoMachines memory Fax immediate transmission*3 Receiving a LAN-Fax job from Assigning a Setting Using Web Image Monitor Assigning a setting using the control panel Close the Web browser Turn on the machine Press the User Tools key Configuring Network SettingsConfiguring the IP Address Settings Assigning the machines IPv4 address manually Specifying settings to receive an IPv6 address automatically Assigning the machines IPv6 address manually Click Apply Sharing the Printer on a NetworkOn the Start menu, click Devices and Printers Infrastructure mode Wireless LAN Setup Press Yes Ad Hoc mode Press Yes Restricting Machine Functions According to User Enabling the User Restriction Settings List of currently registered user entries appears Click Available Functions per User Deleting user entries This section explains how to modify user entriesThis section explains how to delete user entries Modifying user entries Close the Web browser Printing both color When Machine Functions are RestrictedBlack-and-white Start or Color Start key Color copying Connected to the machine Authentication using the printer or LAN-Fax driver Getting Started 16 to 43 lb 80 g/m2, 20 lb Middle thick paper Thick paper 1 Supported Paper Loading Paper 16 to 43 lb Middle thick paper Thick paper 1 That of middle thick paper Specifications of Paper Types195 mm × 267 mm None Plain Paper, Thick Paper 1, or Thick Paper Inches, 16K 195 mm × 267 mm 71/4 × 101/2 inches, 8 × 13, 81/2 × 13 inches, Folio 81/4 × Paper thicker than 160 g/m2 cannot be printed onto OntoApproximately half that of middle thick paper Supported paper tray Tray 1 and bypass tray Half that of middle thick paperPrint cartridges photo conductor unit Fan envelopes, and then align their edges before loading Loading Paper Non-Recommended Paper Types Print Area Print area may vary depending on the paper size Fax function Place the tray on a flat surface Loading PaperLoading Paper into Tray1 Pull out the paper tray carefully with both hands DAC051 Extending Tray 1 to load paper Remove the rear cover using a coin Insert the top edge of the paper into the machine Loading Paper into Bypass TrayFollow Steps 3 to 7 in Loading Paper into Tray1 Loading Envelopes Adjust the paper guides to the paper size Lower the fusing unit levers Lowering the fusing unit levers Specifying Paper Type and Paper Size Using Control Panel Specifying the standard paper size This section explains how to specify the paper typeSpecifying the paper type Specifying a custom paper size This section explains how to specify a custom paper size Loading Paper Recommended size of originals Placing OriginalsAbout Originals Unscannable image area Lift the ADF Placing OriginalsPlacing Originals on the exposure glass Lower the ADF By using the ADF, you can scan multiple pages at oncePlacing Originals in the Auto Document Feeder DAC019 Basic Operation Canceling a Print JobThis section explains the basic printing procedure Mac OS Canceling a print job before printing has startedCanceling a print job while printing Windows When the error message is displayed, press JobReset Continuing Printing Using Mismatched PaperResetting the Print Job Press FormFeed while the error message is being displayed Storing a Locked Print file Printing Confidential Documents Printing a Locked Print file A4Mixed 100 Locked Print file is deleted Deleting a Locked Print filePress Delete Checking which Locked Print File Jobs Have Been Canceled Page This function is compatible with USB What Is PictBridge?Direct Printing from a Digital Camera PictBridge PictBridge Printing Check that Ready appears on the screen Use the following procedure to quit the PictBridge modeWhat Can Be Done on this Machine Exiting PictBridge Disconnect the USB cable from the machine When PictBridge Printing Does Not Work Occurs Not of the specified sizePrint job. For details, see 89 If a Paper Mismatch Print Quality Functions Using Various Print Functions Changing orientation or rotating the image Print Output Functions Using Various Print Functions 102 Screen in standby mode Copier Mode Screen Press the Copy key If necessary, configure advanced photocopy settings Canceling a Copy 106 25% to 400% in 1% increments 107 Making Enlarged or Reduced Copies Press Reduce, Enlarge, or Zoom Temporary job settings are cleared in the following casesSpecifying Reduce/Enlarge Press the Reduce/Enlarge key 1Sd 4Orig-Comb 4on1 1Sd 109 1Sd 8Orig-Comb 4on1 2Sd 110 Portrait Top to Bottom, Top to Top Specifying Combined and 2-sided Copies DAC602 DAC603 Manually Performing 2-Sided Copying Using the Exposure Glass Manually Performing 2-Sided Copying Using the ADFPage Press the ID Card Copy key Copying Both Sides of an ID Card onto One Side of PaperCopying an ID Card DAC601 Press the Density key Specifying the Scan SettingsAdjusting Image Density Selecting the Document Type According to Original Press the Image Quality key Specifying the Original Type 120 Sing/Mul Scn Size Scanner Mode Screen Registering Scan Destinations Required Support multiple pages in a document 123 EntryCharacters Required Scale Pages in a document, but Jpeg does not Scan Size Optional Setting DescriptionResolution Optional Scan to FTP Settings Description Quick Dial Number Optional Connection Test Up to 32 charactersDirectory Optional Are stored. Can contain up to 64 characters Files. Can contain up to 64 characters Service Name RequiredLogin Password Optional Can contain up to 32 characters Specified shared folder exists Setting Description File Format Color/GrayRequired Support multiple pages in a document Deleting Scan Destinations This section explains how to delete registered destinationsModifying Scan Destinations Press the Scanner key Scan to E-mail/FTP/Folder If you see this screen, proceed to the next step Press the Address Book keyPress the B&W Start key or the Color Start key DAC516 You can press the Clear/Stop key to clear the destination Basic Operation for Scan to USB To scan in black and white, press the B&W Start key 133 Insert your USB flash disk into the USB flash disk portPlace the original on the exposure glass or in the ADF Remove the USB flash disk from the machine 135 Press Reduce/Enlarge key or Scn Size Adjusting Image Density Specifying Resolution Twain Scanning Using Twain ScannerScanning from a Computer Basic Operation for Twain Scanning 140 Settings you can configure in the Twain dialog box Basic Operation for WIA Scanning 142 Screen in standby mode RX File Del File Fax Mode Screen Sending and Receiving a Fax Setting the Date and Time Entering Characters Entering Characters Registering Fax Destinations Registering Fax Destinations Using the Control Panel Fax number can contain 0 to 9, pause, , , and space For entering characters, see page 146 Entering Characters Fax number and fax name registered for that number appear Registering Fax Destinations Using Web Image MonitorModifying or deleting fax destinations Fax Number Required 228 Administrator SettingsSpeed Dial Number Dial or Speed Dial destination Click Fax Quick Dial Destination Preventing Transmission to the Wrong DestinationModifying fax destinations Re-entering a fax number to confirm destination Press the User Tools key Press the Facsimile key, and then press the or key Selecting Transmission ModeSending a Fax Basic Operation for Sending a Fax Internet Fax Transmission Press the B&W Start key Press the Facsimile key Machine can store up to 5 unsent fax jobs Canceling a TransmissionThis section explains how to cancel a fax transmission 157 Canceling a Transmission While the Original Is Being Scanned Canceling a Transmission Before the Original Is Scanned OK key Press Del FilePress the or Specifying the Fax Destination Specifying the destination using the One Touch buttons 161 Specifying the destination using Speed Dial 162 Specifying the destination using the broadcast function Add a destination by using one of the following methods Specifying the destination using the redial function Press the Pause/Redial key Sending a fax using On Hook DialTo cancel sending a fax, press the Clear/Stop key Useful Sending Functions 165 Press the On Hook Dial keyOn Hook appears on the screen 166 Sending a fax after a conversationPress TX, and then press the B&W Start key Specifying the resolution Specifying the Scan SettingsAdjusting image density Press the Image Quality key Edit the cover sheet as necessary, and then click OK 169 Using the Fax Function from a Computer LAN- FaxBasic Operation for Sending Faxes from a Computer Click Send Canceling a fax Configuring Transmission Settings Modifying destinations Configuring the LAN-Fax Address BookOpening the LAN-Fax address book Registering destinations Click Yes Modifying groupsDeleting individual destinations or groups Confirmation message appears Exporting/Importing LAN-Fax Address Book data Editing a Fax Cover Sheet 175 Receiving a Fax Selecting Reception Mode 177 Receiving a fax in FAX/TEL Manual modeReceiving a fax in Fax Only mode 178 Receiving a fax in FAX/TEL Automatic modeReceiving a fax in FAX/TAD mode Receiving an Internet Fax Click OK Close the Web browser Receiving a fax using the control panelReceiving a fax using Web Image Monitor Inactive Manual reception Forwarding or Storing Faxes in Memory 182 Forwarding settings 183 Configuring the forwarding conditionsEnter the start time and the end time, and press the OK key Enter the start time and the end time Configuring the storing conditionsPrinting Out Faxes Stored in Memory Press RX File Receiving or Rejecting Faxes from Special Senders 186 Registering the Special SendersLimiting the incoming faxes Fax number can contain 0 to 9, , and space 187 Lists/Reports Related to Fax Press the or key to select the settings you want to use Configuring the Machine Using the Control Panel Configuring the Machine Using the Control Panel Menu Chart Configuring the Machine Using the Control Panel Copier Features Settings Configuring the Machine Using the Control Panel Copier Features Settings Configuring the Machine Using the Control Panel Standard Fine 197 Scanner Features Settings High Limitless Scan Fax Transmission Features Settings Default On Off 201 FAX/TAD Fax Features Settings Fax Features Settings Configuring the Machine Using the Control Panel Fax Features Settings Jbig Fax Features Settings Address Book Settings System Settings USB Default 60 sec 15 sec 300 sec Network System Settings Configuring the Machine Using the Control Panel System Settings Configuring the Machine Using the Control Panel Tray Paper Settings Any Size/Type Default Plain Paper Tray 217 Types of Lists/Reports Printing the ConfigurationPrinting Lists/Reports Printing Lists/Reports Printer Features Settings Portrait Landscape 221 Configuring the Machine Using the Control Panel Solid Color Presentation Photographic Off 223 Network Settings WPS Dhcp Network Settings Administrator Settings Pstn / PBX 230 Administrator Settings Configuring the Machine Using the Control Panel Using Web Image Monitor Configuring the Machine Using Web Image Monitor Displaying Top Changing the Interface Language Status Tab Checking the System Information Number of color pages Counter Tab Fully-covered A4 pages Functions, and lists/reportsCovered A4 pages Accumulated value of cyan toner A4 page coverage in percent 239 Magenta Using the printer functionYellow Using the printer function Machine Information Tab Tray Paper Settings Tab Configuring the System SettingsSound Volume Adjustment Tab Tray Description Select the paper type for Tray 1 from the following75-90g/m2, Thick Paper 1 91-105g/m2, Recycled Paper, Color Paper, Cardstock, Envelope, Thick Paper 2 106-160g/m2 Applied regardless of the machines settings Select how print jobs using the Tray 1 are handledSystem Settings Machines settings Machines settings Fax Tab Copier Tab Fax Number Confirmation Description AdministratorAddress in the Administrator Be sent even if this setting is enabled Priority Tray Tab Toner Saving Tab Timeout Tab Print Priority Description Warm-up time for maintenance will also be loweredBlack-and-White Print Priority Tab Shortcut to Function Tab Registering Destinations Registering Fax Special Senders Restricting Machine Functions According to User Firmware Configuring the Network SettingsItems below cannot be configured Network Status Tab Network Application Tab IPv6 Configuration Tab DNS Tab Auto E-mail Notification Tab Snmp Tab Smtp Tab Internet Fax Tab POP3 Tab Wireless Tab Connections are configured Enter the Ssid of the access pointCommunication Mode Select the mode to connect Wireless LAN directly, select Ad-Hoc WEP Key IPsec Policy List Tab Configuring the IPsec SettingsIPsec Global Settings Tab Any subsequent policies will be renumbered accordingly IP Policy Settings DescriptionIf this setting is left blank, 32 IPv4 or 128 IPv6 will be IKE Settings Only Authentication and data encryptionWe recommend this type for communication between security Gateways such as VPN devices IKE Diffie-Hellman Scanner Journal List Sent, or forwardedPrints a list of Quick Dial entries Prints a list of scan destinations Reset Settings Tab Configuring the Administrator SettingsAdministrator Tab Backs up the IPsec settings to a file Backup Setting TabMenu Settings instead Backs up settings that are not related to the network File Restore Setting TabRestore Setting Description File to Restore Set Date/Time Tab Energy Saver Mode Tab C252 when using the normal driver PCL6 ModePCL6 Mode Description Replacing the Print Cartridge Maintaining the Machine 274 275 276 Remove the protective cover from the print cartridge DAC064 Replacing the Waste Toner Bottle 279 Slide both levers on the front cover forward 280 281 Close the bottle capLeave the bottle cap open 282 Push in the waste toner bottle until it clicks When it stops, push on the Push mark until it clicks Replacing the Intermediate Transfer Unit Replacing the Fusing Unit and Transfer RollerReplacing a Component 285 Slide the toner density sensor lever once to the left Cleaning the Toner Density SensorRemove the rearmost print cartridge 287 Carefully insert the print cartridge removed in vertically Wipe the friction pad with a damp cloth Cleaning the Friction Pad and Paper Feed Roller 289 Maintaining the Machine Cleaning the Registration Roller and Paper Tray 292 Wipe the inside of the paper tray with a cloth DAC085 Following procedure describes how to clean the ADF Cleaning the Exposure Glass and ADFCleaning the Exposure Glass Cleaning the ADF Removing Printing Jams Removing Paper Jams Do not touch the fusing unit 296 If paper jams inside the fusing unit 297 Pull the paper downward to remove it. Do not pull it upward 298 Pull up the fusing unit leversIf paper jams inside a tray 299 Do not touch the fusing unitPull out the jammed paper carefully 300 If paper jams inside the transfer unit If you cannot find the jammed paper, look inside the machine Removing Scanning Jams Close the ADF cover and the cover of the input tray for ADF Open the ADF coverGently pull the jammed paper to remove it Be careful not to pull the original too hard, as it may rip 303 Close the ADF Common Problems Adjust the volume of the beep Paper Feed Problems Guides, adjust the paper guides to remove the gaps Problem SolutionCleaning the Registration Roller and Paper Tray Only add paper when there is none left in the tray 308 Pages Adjust the paper guides to remove the gaps Checking the Condition of the Machine Print Quality Problems Checking the printer driver settings 311 Lines When You Cannot Print Properly Printer Problems Between the print start command Problem Solution Locked Print file is canceledLower setting for Gradation in Print Quality. For There is a considerable delay Job Changing the settings with printer driver may help toCheck that the page layout settings are properly Configured in the application Tab in the printer drivers dialog box See page 209 System SettingsSales or service representative From the color on the computers When You Cannot Print Clearly Horizontal lines appear on Service representativeFor details, see page 209 System Settings All the print cartridges again Dirty with paper dust if you use paper other than standard Problem Solution White spots appearCome out clean Black gradation is not natural Only when using PostScript When Paper Is Not Fed Properly Other Printing Problems When You Cannot Make Clear Copies Copier Problems When You Cannot Make Copies as Wanted When Scanning Is Not Done As Expected Scanner ProblemsWhen You Cannot Browse the Network to Send a Scan File Transmission Fax ProblemsWhen You Cannot Send or Receive Fax Messages As Wanted Reception Printing When a report is printed from the machine When an Error Is Notified via a Report or E-mail Error notification e-mail When an error notification E-mail is received Error Code 2XXX32 to An error occurred while receiving a fax Load valid size paper in the tray, and configurePaper size settings under Tray Paper Settings Fax at a lower resolution No double-byte character is used. See Error Code Solution 3XXX11Check if the network settings such as the IP address 253 Configuring the Network Settings E-mail had an invalid Content-Type, or an Error Code Solution 4XXX21To check the e-mail settings Sender to check the e-mail settings Tiff file Error Code Solution 4XXX43Lower resolution Compression method of the received Tiff file was Error and Status Messages on the Screen Other than the bypass tray 215 Tray Paper SettingsOpen Frt. Cvr. then Fusing unit levers are not Copy Performed because the tray Calls using the telephone. If you Using the A4, Letter, or Legal sizeMode in Duplex/Combine under Press JobReset to cancel the job Button you pressed Check that Pstn / PBX in AdminUse. See page 228 Administrator Access the USB flash disk Properly Failed to Create File Faxes, or send at a lower resolution Canceled depending onWhen performing printing Print file If using the PCL printer driver, set Tray 1 paper input area Paper Feed Problems Misfeed Tray Message Causes Solutions Misfeed Dup. UnitPaper tray Paper Feed Problems Misfeed Stnd. Tray Paper exit area Paper Feed Problems Misfeed Tray Then try the operation again Message Causes Solutions RX Comm. ErrorSee page 215 Tray Paper Settings Reconnect the Ethernet cable properly Reinstall the waste toner bottle. See Specifying the Scan SettingsCancelled Perform sort copying Setting Error Could be completed Display USB Memory Message Causes Solutions Unsupported USBFile system was used USB Disconnected Removed before the operation Available Functions Appendix Appendix Encryption and Authentication by IPsec Transmission Using IPsec Security Association Specifying Encryption Key Exchange Settings Encryption Key Exchange Settings Configuration Flow Click OK twice Specifying IPsec Settings on the ComputerIf the settings are not displayed, click Add Transmission Using IPsec Click OK, and then click Next Click Finish Enabling and Disabling IPsec Using the Control PanelNew IP security policy IPsec settings is specified 351 Be sure to check the following points Moving and Transporting the MachineDisposal Where to Inquire Print Cartridge Consumables Consumables Waste Toner Bottle This section lists the machines specifications Specifications of the MachineGeneral Function Specifications Energy Saver mode 358 Printer Function Specifications Network protocol TCP/IP, IPP, Bonjour Copier Function SpecificationsMaximum resolution scanning and printing Scanner Function Specifications Fax transmission and reception Fax Function Specifications Mail format 363 Internet Fax transmission and receptionQuick dial 20 items Number of redials for Fax Reception Format MIME, Base64 Paper capacity Sheets Paper size Specifications of OptionsPaper Feed Unit TK1010 Iperf Copyright Information about Installed ApplicationsExpat WPA Supplicant 368 Product names of Windows 8 are as follows 369 Trademarks Appendix Index 154 372 373 374 375 376 Page EN GB EN US M204-8611