Internet Fax transmission and reception | Ricoh SP C250SF manual

Specifications of the Machine

•Quick dial 20 items

•Number of redials for Fax 1

Internet Fax transmission and reception

Interface

Ethernet (10BASE-T, 100BASE-TX), Wi-Fi

Communication protocols

•Transmission

SMTP, TCP/IP

•Reception

POP3, TCP/IP

Transmission function

E-mail

E-mail format

Single/Multi-part, MIME Conversion

Attached file forms (transmission): TIFF-S (MH encoding)

Attached file forms (reception): TIFF-S/TIFF-F (MH/MR/MMR encoding) Authentication method

SMTP-AUTH, POP before SMTP, A-POP Original size

A4 (Length is up to 356 mm) Scan line density

8 dots per mm × 3.85 line per mm (200 × 100 dpi)

8 dots per mm × 7.7 line per mm (200 × 200 dpi) Destination machine specifications

•Communication protocols

•Transmission

SMTP, TCP/IP

•Reception POP3, TCP/IP

•E-mail format

363

Image 365

Ricoh SP C250SF Internet Fax transmission and reception, Quick dial 20 items Number of redials for Fax, Reception

Contents

Operating Instructions Page Table of Contents Loading Paper 103 100104 105 138 137139 141 185 184188 189 249 248250 251 285 284286 288 334 329343 345 Introduction How to Read This ManualLegal Prohibition Disclaimer Differences in Functions between Different Models Password User Restriction About IP AddressList of Option Code Xxxx Model-Specific Information Environmental Advice for Users Important Safety InstructionsUser Information on Electrical & Electronic Equipment All Other UsersPage Declaration of Conformity Important Safety Instructions Saving Energy Energy Saver modeEnergy Star Program Page Exterior Front View Guide to Components Getting Started Exterior Rear View DAC009 Interior Control Panel Fax Received indicator Guide to Components Color of the control panel varies depending on the model Where to Put the Machine Installing the Machine 24 cm Inches 20 cm Installing the Machine Attaching Paper Feed Unit Installing OptionThis section explains how to install options Check that the package contains the paper feed unit DAC049 This section explains the operation tools of this machine About Operation Tools Initial Setup Initial Setup Changing Operation Modes Multi-access Internet Fax transmission Sending itPrinting Fax immediate transmission Received fax intoMachines memory Fax immediate transmission*3 Receiving a LAN-Fax job from Assigning a Setting Using Web Image Monitor Assigning a setting using the control panel Close the Web browser Turn on the machine Press the User Tools key Configuring Network SettingsConfiguring the IP Address Settings Assigning the machines IPv4 address manually Specifying settings to receive an IPv6 address automatically Assigning the machines IPv6 address manually Click Apply Sharing the Printer on a NetworkOn the Start menu, click Devices and Printers Infrastructure mode Wireless LAN Setup Press Yes Ad Hoc mode Press Yes Restricting Machine Functions According to User Enabling the User Restriction Settings List of currently registered user entries appears Click Available Functions per User This section explains how to delete user entries This section explains how to modify user entriesModifying user entries Deleting user entries Close the Web browser Black-and-white Start or Color Start key Color copying When Machine Functions are RestrictedConnected to the machine Printing both color Authentication using the printer or LAN-Fax driver Getting Started 16 to 43 lb 80 g/m2, 20 lb Middle thick paper Thick paper 1 Supported Paper Loading Paper 16 to 43 lb Middle thick paper Thick paper 1 195 mm × 267 mm Specifications of Paper TypesNone That of middle thick paper Plain Paper, Thick Paper 1, or Thick Paper Inches, 16K 195 mm × 267 mm 71/4 × 101/2 inches, 8 × 13, 81/2 × 13 inches, Folio 81/4 × Paper thicker than 160 g/m2 cannot be printed onto OntoApproximately half that of middle thick paper Supported paper tray Tray 1 and bypass tray Half that of middle thick paperPrint cartridges photo conductor unit Fan envelopes, and then align their edges before loading Loading Paper Non-Recommended Paper Types Print Area Print area may vary depending on the paper size Fax function Loading Paper into Tray1 Loading PaperPull out the paper tray carefully with both hands Place the tray on a flat surface DAC051 Extending Tray 1 to load paper Remove the rear cover using a coin Insert the top edge of the paper into the machine Loading Paper into Bypass TrayFollow Steps 3 to 7 in Loading Paper into Tray1 Loading Envelopes Adjust the paper guides to the paper size Lower the fusing unit levers Lowering the fusing unit levers Specifying Paper Type and Paper Size Using Control Panel Specifying the standard paper size This section explains how to specify the paper typeSpecifying the paper type Specifying a custom paper size This section explains how to specify a custom paper size Loading Paper Recommended size of originals Placing OriginalsAbout Originals Unscannable image area Lift the ADF Placing OriginalsPlacing Originals on the exposure glass Lower the ADF By using the ADF, you can scan multiple pages at oncePlacing Originals in the Auto Document Feeder DAC019 Basic Operation Canceling a Print JobThis section explains the basic printing procedure Canceling a print job while printing Canceling a print job before printing has startedWindows Mac OS Resetting the Print Job Continuing Printing Using Mismatched PaperPress FormFeed while the error message is being displayed When the error message is displayed, press JobReset Storing a Locked Print file Printing Confidential Documents Printing a Locked Print file A4Mixed 100 Locked Print file is deleted Deleting a Locked Print filePress Delete Checking which Locked Print File Jobs Have Been Canceled Page Direct Printing from a Digital Camera PictBridge What Is PictBridge?PictBridge Printing This function is compatible with USB What Can Be Done on this Machine Use the following procedure to quit the PictBridge modeExiting PictBridge Check that Ready appears on the screen Disconnect the USB cable from the machine When PictBridge Printing Does Not Work Print job. For details, see Not of the specified size89 If a Paper Mismatch Occurs Print Quality Functions Using Various Print Functions Changing orientation or rotating the image Print Output Functions Using Various Print Functions 102 Screen in standby mode Copier Mode Screen Press the Copy key If necessary, configure advanced photocopy settings Canceling a Copy 106 25% to 400% in 1% increments 107 Making Enlarged or Reduced Copies Specifying Reduce/Enlarge Temporary job settings are cleared in the following casesPress the Reduce/Enlarge key Press Reduce, Enlarge, or Zoom 1Sd 4Orig-Comb 4on1 1Sd 109 1Sd 8Orig-Comb 4on1 2Sd 110 Portrait Top to Bottom, Top to Top Specifying Combined and 2-sided Copies DAC602 DAC603 Manually Performing 2-Sided Copying Using the Exposure Glass Manually Performing 2-Sided Copying Using the ADFPage Press the ID Card Copy key Copying Both Sides of an ID Card onto One Side of PaperCopying an ID Card DAC601 Adjusting Image Density Specifying the Scan SettingsSelecting the Document Type According to Original Press the Density key Press the Image Quality key Specifying the Original Type 120 Sing/Mul Scn Size Scanner Mode Screen Registering Scan Destinations Characters EntryRequired Scale Pages in a document, but Jpeg does not Required Support multiple pages in a document 123 Resolution Optional Setting DescriptionScan to FTP Settings Description Quick Dial Number Optional Scan Size Optional Directory Optional Up to 32 charactersAre stored. Can contain up to 64 characters Connection Test Login Password Optional Service Name RequiredCan contain up to 32 characters Files. Can contain up to 64 characters Specified shared folder exists Setting Description File Format Color/GrayRequired Support multiple pages in a document Deleting Scan Destinations This section explains how to delete registered destinationsModifying Scan Destinations Press the Scanner key Scan to E-mail/FTP/Folder If you see this screen, proceed to the next step Press the Address Book keyPress the B&W Start key or the Color Start key DAC516 You can press the Clear/Stop key to clear the destination Basic Operation for Scan to USB To scan in black and white, press the B&W Start key 133 Insert your USB flash disk into the USB flash disk portPlace the original on the exposure glass or in the ADF Remove the USB flash disk from the machine 135 Press Reduce/Enlarge key or Scn Size Adjusting Image Density Specifying Resolution Scanning from a Computer Using Twain ScannerBasic Operation for Twain Scanning Twain Scanning 140 Settings you can configure in the Twain dialog box Basic Operation for WIA Scanning 142 Screen in standby mode RX File Del File Fax Mode Screen Sending and Receiving a Fax Setting the Date and Time Entering Characters Entering Characters Registering Fax Destinations Registering Fax Destinations Using the Control Panel Fax number can contain 0 to 9, pause, , , and space For entering characters, see page 146 Entering Characters Fax number and fax name registered for that number appear Registering Fax Destinations Using Web Image MonitorModifying or deleting fax destinations Fax Number Required 228 Administrator SettingsSpeed Dial Number Dial or Speed Dial destination Modifying fax destinations Preventing Transmission to the Wrong DestinationRe-entering a fax number to confirm destination Click Fax Quick Dial Destination Press the User Tools key Press the Facsimile key, and then press the or key Selecting Transmission ModeSending a Fax Basic Operation for Sending a Fax Internet Fax Transmission Press the B&W Start key Press the Facsimile key Machine can store up to 5 unsent fax jobs Canceling a TransmissionThis section explains how to cancel a fax transmission 157 Canceling a Transmission While the Original Is Being Scanned Canceling a Transmission Before the Original Is Scanned OK key Press Del FilePress the or Specifying the Fax Destination Specifying the destination using the One Touch buttons 161 Specifying the destination using Speed Dial 162 Specifying the destination using the broadcast function Add a destination by using one of the following methods Specifying the destination using the redial function To cancel sending a fax, press the Clear/Stop key Sending a fax using On Hook DialUseful Sending Functions Press the Pause/Redial key 165 Press the On Hook Dial keyOn Hook appears on the screen 166 Sending a fax after a conversationPress TX, and then press the B&W Start key Specifying the resolution Specifying the Scan SettingsAdjusting image density Press the Image Quality key Edit the cover sheet as necessary, and then click OK 169 Using the Fax Function from a Computer LAN- FaxBasic Operation for Sending Faxes from a Computer Click Send Canceling a fax Configuring Transmission Settings Opening the LAN-Fax address book Configuring the LAN-Fax Address BookRegistering destinations Modifying destinations Deleting individual destinations or groups Modifying groupsConfirmation message appears Click Yes Exporting/Importing LAN-Fax Address Book data Editing a Fax Cover Sheet 175 Receiving a Fax Selecting Reception Mode 177 Receiving a fax in FAX/TEL Manual modeReceiving a fax in Fax Only mode 178 Receiving a fax in FAX/TEL Automatic modeReceiving a fax in FAX/TAD mode Receiving an Internet Fax Receiving a fax using Web Image Monitor Receiving a fax using the control panelInactive Manual reception Click OK Close the Web browser Forwarding or Storing Faxes in Memory 182 Forwarding settings 183 Configuring the forwarding conditionsEnter the start time and the end time, and press the OK key Enter the start time and the end time Configuring the storing conditionsPrinting Out Faxes Stored in Memory Press RX File Receiving or Rejecting Faxes from Special Senders Limiting the incoming faxes Registering the Special SendersFax number can contain 0 to 9, , and space 186 187 Lists/Reports Related to Fax Press the or key to select the settings you want to use Configuring the Machine Using the Control Panel Configuring the Machine Using the Control Panel Menu Chart Configuring the Machine Using the Control Panel Copier Features Settings Configuring the Machine Using the Control Panel Copier Features Settings Configuring the Machine Using the Control Panel Standard Fine 197 Scanner Features Settings High Limitless Scan Fax Transmission Features Settings Default On Off 201 FAX/TAD Fax Features Settings Fax Features Settings Configuring the Machine Using the Control Panel Fax Features Settings Jbig Fax Features Settings Address Book Settings System Settings USB Default 60 sec 15 sec 300 sec Network System Settings Configuring the Machine Using the Control Panel System Settings Configuring the Machine Using the Control Panel Tray Paper Settings Any Size/Type Default Plain Paper Tray 217 Types of Lists/Reports Printing the ConfigurationPrinting Lists/Reports Printing Lists/Reports Printer Features Settings Portrait Landscape 221 Configuring the Machine Using the Control Panel Solid Color Presentation Photographic Off 223 Network Settings WPS Dhcp Network Settings Administrator Settings Pstn / PBX 230 Administrator Settings Configuring the Machine Using the Control Panel Using Web Image Monitor Configuring the Machine Using Web Image Monitor Displaying Top Changing the Interface Language Status Tab Checking the System Information Number of color pages Counter Tab Covered A4 pages Functions, and lists/reportsAccumulated value of cyan toner A4 page coverage in percent Fully-covered A4 pages 239 Magenta Using the printer functionYellow Using the printer function Machine Information Tab Tray Paper Settings Tab Configuring the System SettingsSound Volume Adjustment Tab 75-90g/m2, Thick Paper 1 91-105g/m2, Recycled Paper, Color Select the paper type for Tray 1 from the followingPaper, Cardstock, Envelope, Thick Paper 2 106-160g/m2 Tray Description System Settings Select how print jobs using the Tray 1 are handledMachines settings Applied regardless of the machines settings Machines settings Fax Tab Copier Tab Address in the Administrator AdministratorBe sent even if this setting is enabled Fax Number Confirmation Description Priority Tray Tab Toner Saving Tab Timeout Tab Black-and-White Print Priority Tab Warm-up time for maintenance will also be loweredShortcut to Function Tab Print Priority Description Registering Destinations Registering Fax Special Senders Restricting Machine Functions According to User Items below cannot be configured Configuring the Network SettingsNetwork Status Tab Firmware Network Application Tab IPv6 Configuration Tab DNS Tab Auto E-mail Notification Tab Snmp Tab Smtp Tab Internet Fax Tab POP3 Tab Wireless Tab Communication Mode Select the mode to connect Enter the Ssid of the access pointWireless LAN directly, select Ad-Hoc Connections are configured WEP Key IPsec Policy List Tab Configuring the IPsec SettingsIPsec Global Settings Tab If this setting is left blank, 32 IPv4 or 128 IPv6 will be IP Policy Settings DescriptionIKE Settings Any subsequent policies will be renumbered accordingly We recommend this type for communication between security Authentication and data encryptionGateways such as VPN devices Only IKE Diffie-Hellman Prints a list of Quick Dial entries List Sent, or forwardedPrints a list of scan destinations Scanner Journal Reset Settings Tab Configuring the Administrator SettingsAdministrator Tab Menu Settings instead Backup Setting TabBacks up settings that are not related to the network Backs up the IPsec settings to a file Restore Setting Description File to Restore Restore Setting TabSet Date/Time Tab File Energy Saver Mode Tab C252 when using the normal driver PCL6 ModePCL6 Mode Description Replacing the Print Cartridge Maintaining the Machine 274 275 276 Remove the protective cover from the print cartridge DAC064 Replacing the Waste Toner Bottle 279 Slide both levers on the front cover forward 280 281 Close the bottle capLeave the bottle cap open 282 Push in the waste toner bottle until it clicks When it stops, push on the Push mark until it clicks Replacing the Intermediate Transfer Unit Replacing the Fusing Unit and Transfer RollerReplacing a Component 285 Slide the toner density sensor lever once to the left Cleaning the Toner Density SensorRemove the rearmost print cartridge 287 Carefully insert the print cartridge removed in vertically Wipe the friction pad with a damp cloth Cleaning the Friction Pad and Paper Feed Roller 289 Maintaining the Machine Cleaning the Registration Roller and Paper Tray 292 Wipe the inside of the paper tray with a cloth DAC085 Cleaning the Exposure Glass Cleaning the Exposure Glass and ADFCleaning the ADF Following procedure describes how to clean the ADF Removing Printing Jams Removing Paper Jams Do not touch the fusing unit 296 If paper jams inside the fusing unit 297 Pull the paper downward to remove it. Do not pull it upward 298 Pull up the fusing unit leversIf paper jams inside a tray 299 Do not touch the fusing unitPull out the jammed paper carefully 300 If paper jams inside the transfer unit If you cannot find the jammed paper, look inside the machine Removing Scanning Jams Gently pull the jammed paper to remove it Open the ADF coverBe careful not to pull the original too hard, as it may rip Close the ADF cover and the cover of the input tray for ADF 303 Close the ADF Common Problems Adjust the volume of the beep Paper Feed Problems Cleaning the Registration Roller and Paper Tray Problem SolutionOnly add paper when there is none left in the tray Guides, adjust the paper guides to remove the gaps 308 Pages Adjust the paper guides to remove the gaps Checking the Condition of the Machine Print Quality Problems Checking the printer driver settings 311 Lines When You Cannot Print Properly Printer Problems Lower setting for Gradation in Print Quality. For Problem Solution Locked Print file is canceledThere is a considerable delay Between the print start command Check that the page layout settings are properly Changing the settings with printer driver may help toConfigured in the application Job Sales or service representative See page 209 System SettingsFrom the color on the computers Tab in the printer drivers dialog box When You Cannot Print Clearly For details, see page 209 System Settings Service representativeAll the print cartridges again Horizontal lines appear on Come out clean Problem Solution White spots appearBlack gradation is not natural Only when using PostScript Dirty with paper dust if you use paper other than standard When Paper Is Not Fed Properly Other Printing Problems When You Cannot Make Clear Copies Copier Problems When You Cannot Make Copies as Wanted When Scanning Is Not Done As Expected Scanner ProblemsWhen You Cannot Browse the Network to Send a Scan File Transmission Fax ProblemsWhen You Cannot Send or Receive Fax Messages As Wanted Reception Printing When a report is printed from the machine When an Error Is Notified via a Report or E-mail Error notification e-mail When an error notification E-mail is received Error Code Paper size settings under Tray Paper Settings Load valid size paper in the tray, and configureFax at a lower resolution 2XXX32 to An error occurred while receiving a fax Check if the network settings such as the IP address Error Code Solution 3XXX11253 Configuring the Network Settings No double-byte character is used. See To check the e-mail settings Error Code Solution 4XXX21Sender to check the e-mail settings E-mail had an invalid Content-Type, or an Lower resolution Error Code Solution 4XXX43Compression method of the received Tiff file was Tiff file Error and Status Messages on the Screen Open Frt. Cvr. then Fusing unit levers are not 215 Tray Paper SettingsCopy Performed because the tray Other than the bypass tray Mode in Duplex/Combine under Using the A4, Letter, or Legal sizePress JobReset to cancel the job Calls using the telephone. If you Use. See page 228 Administrator Check that Pstn / PBX in AdminAccess the USB flash disk Properly Failed to Create File Button you pressed When performing printing Print file Canceled depending onIf using the PCL printer driver, set Faxes, or send at a lower resolution Paper tray Paper Feed Problems Misfeed Stnd. Tray Message Causes Solutions Misfeed Dup. UnitPaper exit area Paper Feed Problems Misfeed Tray Tray 1 paper input area Paper Feed Problems Misfeed Tray See page 215 Tray Paper Settings Message Causes Solutions RX Comm. ErrorReconnect the Ethernet cable properly Then try the operation again Cancelled Specifying the Scan SettingsPerform sort copying Setting Error Reinstall the waste toner bottle. See File system was used USB Disconnected Message Causes Solutions Unsupported USBRemoved before the operation Could be completed Display USB Memory Available Functions Appendix Appendix Encryption and Authentication by IPsec Transmission Using IPsec Security Association Specifying Encryption Key Exchange Settings Encryption Key Exchange Settings Configuration Flow Click OK twice Specifying IPsec Settings on the ComputerIf the settings are not displayed, click Add Transmission Using IPsec Click OK, and then click Next Click Finish Enabling and Disabling IPsec Using the Control PanelNew IP security policy IPsec settings is specified 351 Be sure to check the following points Moving and Transporting the MachineDisposal Where to Inquire Print Cartridge Consumables Consumables Waste Toner Bottle This section lists the machines specifications Specifications of the MachineGeneral Function Specifications Energy Saver mode 358 Printer Function Specifications Network protocol TCP/IP, IPP, Bonjour Copier Function SpecificationsMaximum resolution scanning and printing Scanner Function Specifications Fax transmission and reception Fax Function Specifications Quick dial 20 items Number of redials for Fax Internet Fax transmission and receptionReception Mail format 363 Format MIME, Base64 Paper capacity Sheets Paper size Specifications of OptionsPaper Feed Unit TK1010 Iperf Copyright Information about Installed ApplicationsExpat WPA Supplicant 368 Product names of Windows 8 are as follows 369 Trademarks Appendix Index 154 372 373 374 375 376 Page EN GB EN US M204-8611