Manuals / Ricoh / Computer Equipment / All in One Printer

Ricoh SP C250SF, SP C252SF operating instructions Registering Fax Special Senders

Models: SP C252SF SP C250SF

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Registering Fax Special Senders

Registering Fax Special Senders

Fax Special Senders can be registered using Web Image Monitor.

Up to 30 Special Senders be registered. For details about registering Special Senders, see page 176 "Receiving a Fax".

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Ricoh SP C250SF, SP C252SF operating instructions Registering Fax Special Senders

Contents

Operating Instructions Page Table of Contents Loading Paper 103 100104 105138 137139 141185 184188 189249 248250 251285 284286 288334 329343 345Introduction How to Read This ManualLegal Prohibition DisclaimerDifferences in Functions between Different Models PasswordList of Option About IP AddressUser Restriction Code Xxxx Model-Specific InformationEnvironmental Advice for Users Important Safety InstructionsUser Information on Electrical & Electronic Equipment All Other UsersPage Declaration of Conformity Important Safety Instructions Energy Star Program Energy Saver modeSaving Energy Page Exterior Front View Guide to ComponentsGetting Started Exterior Rear View DAC009 Interior Control Panel Fax Received indicatorGuide to Components Color of the control panel varies depending on the model Where to Put the Machine Installing the Machine24 cm Inches 20 cm Installing the Machine This section explains how to install options Installing OptionAttaching Paper Feed Unit Check that the package contains the paper feed unit DAC049 This section explains the operation tools of this machine About Operation ToolsInitial Setup Initial SetupChanging Operation Modes Multi-accessPrinting Sending itInternet Fax transmission Machines memory Received fax intoFax immediate transmission Fax immediate transmission*3 Receiving a LAN-Fax job from Assigning a Setting Using Web Image Monitor Assigning a setting using the control panelClose the Web browser Configuring the IP Address Settings Configuring Network SettingsTurn on the machine Press the User Tools key Assigning the machines IPv4 address manually Specifying settings to receive an IPv6 address automatically Assigning the machines IPv6 address manually On the Start menu, click Devices and Printers Sharing the Printer on a NetworkClick Apply Infrastructure mode Wireless LAN SetupPress Yes Ad Hoc modePress Yes Restricting Machine Functions According to User Enabling the User Restriction SettingsList of currently registered user entries appears Click Available Functions per UserThis section explains how to delete user entries This section explains how to modify user entriesModifying user entries Deleting user entriesClose the Web browser Black-and-white Start or Color Start key Color copying When Machine Functions are RestrictedConnected to the machine Printing both colorAuthentication using the printer or LAN-Fax driver Getting Started 16 to 43 lb 80 g/m2, 20 lb Middle thick paper Thick paper 1 Supported PaperLoading Paper 16 to 43 lb Middle thick paper Thick paper 1 195 mm × 267 mm Specifications of Paper TypesNone That of middle thick paperPlain Paper, Thick Paper 1, or Thick Paper Inches, 16K 195 mm × 267 mm 71/4 × 101/2 inches, 8 × 13, 81/2 × 13 inches, Folio 81/4 ×Approximately half that of middle thick paper OntoPaper thicker than 160 g/m2 cannot be printed onto Print cartridges photo conductor unit Half that of middle thick paperSupported paper tray Tray 1 and bypass tray Fan envelopes, and then align their edges before loading Loading Paper Non-Recommended Paper Types Print Area Print area may vary depending on the paper size Fax function Loading Paper into Tray1 Loading PaperPull out the paper tray carefully with both hands Place the tray on a flat surfaceDAC051 Extending Tray 1 to load paper Remove the rear cover using a coin Follow Steps 3 to 7 in Loading Paper into Tray1 Loading Paper into Bypass TrayInsert the top edge of the paper into the machine Loading Envelopes Adjust the paper guides to the paper sizeLower the fusing unit levers Lowering the fusing unit leversSpecifying Paper Type and Paper Size Using Control Panel Specifying the paper type This section explains how to specify the paper typeSpecifying the standard paper size Specifying a custom paper size This section explains how to specify a custom paper sizeLoading Paper About Originals Placing OriginalsRecommended size of originals Unscannable image area Placing Originals on the exposure glass Placing OriginalsLift the ADF Placing Originals in the Auto Document Feeder By using the ADF, you can scan multiple pages at onceLower the ADF DAC019 This section explains the basic printing procedure Canceling a Print JobBasic Operation Canceling a print job while printing Canceling a print job before printing has startedWindows Mac OSResetting the Print Job Continuing Printing Using Mismatched PaperPress FormFeed while the error message is being displayed When the error message is displayed, press JobResetStoring a Locked Print file Printing Confidential DocumentsPrinting a Locked Print file A4Mixed 100Press Delete Deleting a Locked Print fileLocked Print file is deleted Checking which Locked Print File Jobs Have Been Canceled Page Direct Printing from a Digital Camera PictBridge What Is PictBridge?PictBridge Printing This function is compatible with USBWhat Can Be Done on this Machine Use the following procedure to quit the PictBridge modeExiting PictBridge Check that Ready appears on the screenDisconnect the USB cable from the machine When PictBridge Printing Does Not WorkPrint job. For details, see Not of the specified size89 If a Paper Mismatch OccursPrint Quality Functions Using Various Print FunctionsChanging orientation or rotating the image Print Output FunctionsUsing Various Print Functions 102 Screen in standby mode Copier Mode ScreenPress the Copy key If necessary, configure advanced photocopy settingsCanceling a Copy 106 25% to 400% in 1% increments 107 Making Enlarged or Reduced CopiesSpecifying Reduce/Enlarge Temporary job settings are cleared in the following casesPress the Reduce/Enlarge key Press Reduce, Enlarge, or Zoom1Sd 4Orig-Comb 4on1 1Sd 109 1Sd 8Orig-Comb 4on1 2Sd 110 Portrait Top to Bottom, Top to Top Specifying Combined and 2-sided Copies DAC602 DAC603 Manually Performing 2-Sided Copying Using the Exposure Glass Manually Performing 2-Sided Copying Using the ADFPage Copying an ID Card Copying Both Sides of an ID Card onto One Side of PaperPress the ID Card Copy key DAC601 Adjusting Image Density Specifying the Scan SettingsSelecting the Document Type According to Original Press the Density keyPress the Image Quality key Specifying the Original Type120 Sing/Mul Scn Size Scanner Mode ScreenRegistering Scan Destinations Characters EntryRequired Scale Pages in a document, but Jpeg does not Required Support multiple pages in a document 123Resolution Optional Setting DescriptionScan to FTP Settings Description Quick Dial Number Optional Scan Size OptionalDirectory Optional Up to 32 charactersAre stored. Can contain up to 64 characters Connection TestLogin Password Optional Service Name RequiredCan contain up to 32 characters Files. Can contain up to 64 charactersRequired Support multiple pages in a document Setting Description File Format Color/GraySpecified shared folder exists Modifying Scan Destinations This section explains how to delete registered destinationsDeleting Scan Destinations Press the Scanner key Scan to E-mail/FTP/FolderPress the B&W Start key or the Color Start key Press the Address Book keyIf you see this screen, proceed to the next step DAC516 You can press the Clear/Stop key to clear the destination Basic Operation for Scan to USBPlace the original on the exposure glass or in the ADF Insert your USB flash disk into the USB flash disk portTo scan in black and white, press the B&W Start key 133 Remove the USB flash disk from the machine 135 Press Reduce/Enlarge key or Scn Size Adjusting Image Density Specifying Resolution Scanning from a Computer Using Twain ScannerBasic Operation for Twain Scanning Twain Scanning140 Settings you can configure in the Twain dialog boxBasic Operation for WIA Scanning 142 Screen in standby mode RX File Del File Fax Mode ScreenSending and Receiving a Fax Setting the Date and Time Entering Characters Entering Characters Registering Fax Destinations Registering Fax Destinations Using the Control PanelFax number can contain 0 to 9, pause, , , and space For entering characters, see page 146 Entering CharactersModifying or deleting fax destinations Registering Fax Destinations Using Web Image MonitorFax number and fax name registered for that number appear Speed Dial Number Dial or Speed Dial destination 228 Administrator SettingsFax Number Required Modifying fax destinations Preventing Transmission to the Wrong DestinationRe-entering a fax number to confirm destination Click Fax Quick Dial DestinationPress the User Tools key Sending a Fax Selecting Transmission ModePress the Facsimile key, and then press the or key Basic Operation for Sending a Fax Internet Fax TransmissionPress the B&W Start key Press the Facsimile keyThis section explains how to cancel a fax transmission 157 Canceling a TransmissionMachine can store up to 5 unsent fax jobs Canceling a Transmission While the Original Is Being Scanned Canceling a Transmission Before the Original Is ScannedPress the or Press Del FileOK key Specifying the Fax Destination Specifying the destination using the One Touch buttons161 Specifying the destination using Speed Dial162 Specifying the destination using the broadcast functionAdd a destination by using one of the following methods Specifying the destination using the redial functionTo cancel sending a fax, press the Clear/Stop key Sending a fax using On Hook DialUseful Sending Functions Press the Pause/Redial keyOn Hook appears on the screen Press the On Hook Dial key165 Press TX, and then press the B&W Start key Sending a fax after a conversation166 Adjusting image density Specifying the Scan SettingsSpecifying the resolution Press the Image Quality key Basic Operation for Sending Faxes from a Computer Using the Fax Function from a Computer LAN- FaxEdit the cover sheet as necessary, and then click OK 169 Click Send Canceling a faxConfiguring Transmission Settings Opening the LAN-Fax address book Configuring the LAN-Fax Address BookRegistering destinations Modifying destinationsDeleting individual destinations or groups Modifying groupsConfirmation message appears Click YesExporting/Importing LAN-Fax Address Book data Editing a Fax Cover Sheet175 Receiving a Fax Selecting Reception ModeReceiving a fax in Fax Only mode Receiving a fax in FAX/TEL Manual mode177 Receiving a fax in FAX/TAD mode Receiving a fax in FAX/TEL Automatic mode178 Receiving an Internet Fax Receiving a fax using Web Image Monitor Receiving a fax using the control panelInactive Manual reception Click OK Close the Web browserForwarding or Storing Faxes in Memory 182 Forwarding settingsEnter the start time and the end time, and press the OK key Configuring the forwarding conditions183 Printing Out Faxes Stored in Memory Configuring the storing conditionsEnter the start time and the end time Press RX File Receiving or Rejecting Faxes from Special SendersLimiting the incoming faxes Registering the Special SendersFax number can contain 0 to 9, , and space 186187 Lists/Reports Related to Fax Press the or key to select the settings you want to use Configuring the Machine Using the Control PanelConfiguring the Machine Using the Control Panel Menu Chart Configuring the Machine Using the Control Panel Copier Features Settings Configuring the Machine Using the Control Panel Copier Features Settings Configuring the Machine Using the Control Panel Standard Fine 197 Scanner Features Settings High Limitless Scan Fax Transmission Features Settings Default On Off 201 FAX/TAD Fax Features SettingsFax Features Settings Configuring the Machine Using the Control Panel Fax Features Settings Jbig Fax Features Settings Address Book Settings System Settings USB Default 60 sec 15 sec 300 sec NetworkSystem Settings Configuring the Machine Using the Control Panel System Settings Configuring the Machine Using the Control Panel Tray Paper Settings Any Size/Type Default Plain PaperTray 217 Printing Lists/Reports Printing the ConfigurationTypes of Lists/Reports Printing Lists/Reports Printer Features Settings Portrait Landscape 221 Configuring the Machine Using the Control Panel Solid Color Presentation Photographic Off 223 Network Settings WPS Dhcp Network Settings Administrator Settings Pstn / PBX 230 Administrator Settings Configuring the Machine Using the Control Panel Using Web Image Monitor Configuring the Machine Using Web Image MonitorDisplaying Top Changing the Interface Language Status Tab Checking the System InformationNumber of color pages Counter TabCovered A4 pages Functions, and lists/reportsAccumulated value of cyan toner A4 page coverage in percent Fully-covered A4 pagesYellow Using the printer function Magenta Using the printer function239 Machine Information Tab Sound Volume Adjustment Tab Configuring the System SettingsTray Paper Settings Tab 75-90g/m2, Thick Paper 1 91-105g/m2, Recycled Paper, Color Select the paper type for Tray 1 from the followingPaper, Cardstock, Envelope, Thick Paper 2 106-160g/m2 Tray DescriptionSystem Settings Select how print jobs using the Tray 1 are handledMachines settings Applied regardless of the machines settingsMachines settings Fax Tab Copier TabAddress in the Administrator AdministratorBe sent even if this setting is enabled Fax Number Confirmation DescriptionPriority Tray Tab Toner Saving Tab Timeout TabBlack-and-White Print Priority Tab Warm-up time for maintenance will also be loweredShortcut to Function Tab Print Priority DescriptionRegistering Destinations Registering Fax Special Senders Restricting Machine Functions According to User Items below cannot be configured Configuring the Network SettingsNetwork Status Tab FirmwareNetwork Application Tab IPv6 Configuration TabDNS Tab Auto E-mail Notification Tab Snmp Tab Smtp Tab Internet Fax Tab POP3 TabWireless Tab Communication Mode Select the mode to connect Enter the Ssid of the access pointWireless LAN directly, select Ad-Hoc Connections are configuredWEP Key IPsec Global Settings Tab Configuring the IPsec SettingsIPsec Policy List Tab If this setting is left blank, 32 IPv4 or 128 IPv6 will be IP Policy Settings DescriptionIKE Settings Any subsequent policies will be renumbered accordinglyWe recommend this type for communication between security Authentication and data encryptionGateways such as VPN devices OnlyIKE Diffie-Hellman Prints a list of Quick Dial entries List Sent, or forwardedPrints a list of scan destinations Scanner JournalAdministrator Tab Configuring the Administrator SettingsReset Settings Tab Menu Settings instead Backup Setting TabBacks up settings that are not related to the network Backs up the IPsec settings to a fileRestore Setting Description File to Restore Restore Setting TabSet Date/Time Tab FileEnergy Saver Mode Tab PCL6 Mode Description PCL6 ModeC252 when using the normal driver Replacing the Print Cartridge Maintaining the Machine274 275 276 Remove the protective cover from the print cartridgeDAC064 Replacing the Waste Toner Bottle 279 Slide both levers on the front cover forward280 Leave the bottle cap open Close the bottle cap281 282 Push in the waste toner bottle until it clicksWhen it stops, push on the Push mark until it clicks Replacing a Component Replacing the Fusing Unit and Transfer RollerReplacing the Intermediate Transfer Unit 285 Remove the rearmost print cartridge Cleaning the Toner Density SensorSlide the toner density sensor lever once to the left 287 Carefully insert the print cartridge removed in verticallyWipe the friction pad with a damp cloth Cleaning the Friction Pad and Paper Feed Roller289 Maintaining the Machine Cleaning the Registration Roller and Paper Tray 292 Wipe the inside of the paper tray with a clothDAC085 Cleaning the Exposure Glass Cleaning the Exposure Glass and ADFCleaning the ADF Following procedure describes how to clean the ADFRemoving Printing Jams Removing Paper JamsDo not touch the fusing unit 296 If paper jams inside the fusing unit297 Pull the paper downward to remove it. Do not pull it upwardIf paper jams inside a tray Pull up the fusing unit levers298 Pull out the jammed paper carefully Do not touch the fusing unit299 300 If paper jams inside the transfer unitIf you cannot find the jammed paper, look inside the machine Removing Scanning JamsGently pull the jammed paper to remove it Open the ADF coverBe careful not to pull the original too hard, as it may rip Close the ADF cover and the cover of the input tray for ADF303 Close the ADFCommon Problems Adjust the volume of the beep Paper Feed Problems Cleaning the Registration Roller and Paper Tray Problem SolutionOnly add paper when there is none left in the tray Guides, adjust the paper guides to remove the gaps308 Pages Adjust the paper guides to remove the gapsChecking the Condition of the Machine Print Quality ProblemsChecking the printer driver settings 311 LinesWhen You Cannot Print Properly Printer ProblemsLower setting for Gradation in Print Quality. For Problem Solution Locked Print file is canceledThere is a considerable delay Between the print start commandCheck that the page layout settings are properly Changing the settings with printer driver may help toConfigured in the application JobSales or service representative See page 209 System SettingsFrom the color on the computers Tab in the printer drivers dialog boxWhen You Cannot Print Clearly For details, see page 209 System Settings Service representativeAll the print cartridges again Horizontal lines appear onCome out clean Problem Solution White spots appearBlack gradation is not natural Only when using PostScript Dirty with paper dust if you use paper other than standardWhen Paper Is Not Fed Properly Other Printing Problems When You Cannot Make Clear Copies Copier ProblemsWhen You Cannot Make Copies as Wanted When You Cannot Browse the Network to Send a Scan File Scanner ProblemsWhen Scanning Is Not Done As Expected When You Cannot Send or Receive Fax Messages As Wanted Fax ProblemsTransmission Reception Printing When a report is printed from the machine When an Error Is Notified via a Report or E-mailError notification e-mail When an error notification E-mail is receivedError Code Paper size settings under Tray Paper Settings Load valid size paper in the tray, and configureFax at a lower resolution 2XXX32 to An error occurred while receiving a faxCheck if the network settings such as the IP address Error Code Solution 3XXX11253 Configuring the Network Settings No double-byte character is used. SeeTo check the e-mail settings Error Code Solution 4XXX21Sender to check the e-mail settings E-mail had an invalid Content-Type, or anLower resolution Error Code Solution 4XXX43Compression method of the received Tiff file was Tiff fileError and Status Messages on the Screen Open Frt. Cvr. then Fusing unit levers are not 215 Tray Paper SettingsCopy Performed because the tray Other than the bypass trayMode in Duplex/Combine under Using the A4, Letter, or Legal sizePress JobReset to cancel the job Calls using the telephone. If youUse. See page 228 Administrator Check that Pstn / PBX in AdminAccess the USB flash disk Properly Failed to Create File Button you pressedWhen performing printing Print file Canceled depending onIf using the PCL printer driver, set Faxes, or send at a lower resolutionPaper tray Paper Feed Problems Misfeed Stnd. Tray Message Causes Solutions Misfeed Dup. UnitPaper exit area Paper Feed Problems Misfeed Tray Tray 1 paper input area Paper Feed Problems Misfeed TraySee page 215 Tray Paper Settings Message Causes Solutions RX Comm. ErrorReconnect the Ethernet cable properly Then try the operation againCancelled Specifying the Scan SettingsPerform sort copying Setting Error Reinstall the waste toner bottle. SeeFile system was used USB Disconnected Message Causes Solutions Unsupported USBRemoved before the operation Could be completed Display USB MemoryAvailable Functions AppendixAppendix Encryption and Authentication by IPsec Transmission Using IPsecSecurity Association Specifying Encryption Key Exchange Settings Encryption Key Exchange Settings Configuration FlowIf the settings are not displayed, click Add Specifying IPsec Settings on the ComputerClick OK twice Transmission Using IPsec New IP security policy IPsec settings is specified Enabling and Disabling IPsec Using the Control PanelClick OK, and then click Next Click Finish 351 Disposal Moving and Transporting the MachineBe sure to check the following points Where to Inquire Print Cartridge ConsumablesConsumables Waste Toner Bottle General Function Specifications Specifications of the MachineThis section lists the machines specifications Energy Saver mode 358 Printer Function Specifications Maximum resolution scanning and printing Copier Function SpecificationsNetwork protocol TCP/IP, IPP, Bonjour Scanner Function Specifications Fax transmission and reception Fax Function SpecificationsQuick dial 20 items Number of redials for Fax Internet Fax transmission and receptionReception Mail format 363Format MIME, Base64 Paper Feed Unit TK1010 Specifications of OptionsPaper capacity Sheets Paper size Expat Copyright Information about Installed ApplicationsIperf WPA Supplicant 368 Product names of Windows 8 are as follows 369 TrademarksAppendix Index 154 372373 374 375 376 Page EN GB EN US M204-8611