Ricoh SP C252SF Editing a Fax Cover Sheet, Exporting/Importing LAN-Fax Address Book data

6. Sending and Receiving a Fax

Exporting/Importing LAN-Fax Address Book data

•The following procedure is based on Windows 7 as an example. If you are using another operating system, the procedure might vary slightly

Exporting LAN-Fax Address Book data

LAN-Fax Address Book data can be exported to a file in CSV (Comma Separated Values) format. Follow this procedure to export LAN-Fax Address Book data.

1.Open the LAN-Fax Address Book, and then click [Export].

2.Navigate to the location to save the LAN-Fax Address Book data, specify a name for the file, and then click [Save].

Importing LAN-Fax Address Book data

LAN-Fax Address Book data can be imported from files in CSV format. You can import address book data from other applications if the data is saved as a CSV file.

Follow this procedure to import LAN-Fax Address Book data. To import address book data from other applications, you must select the appropriate items to import.

1.Open the LAN-Fax Address Book, and then click [Import].

2.Select the file containing the address book data, and then click [Open]. A dialog box for selecting the items to import appears.

3.For each field, select an appropriate item from the list.

Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cannot be selected for [Name] and [Fax].

4.Click [OK].

For details about the settings, see the LAN-Fax driver Help.

•CSV files are exported using Unicode encoding.

•LAN-Fax Address Book data can be imported from CSV files whose character encoding is Unicode or ASCII.

•Group data cannot be exported or imported.

•Up to 1000 destinations can be registered in the LAN-Fax Address Book. If this limit is exceeded during importing, the remaining destinations will not be imported.

Editing a Fax Cover Sheet

1.On the [File] menu, click [Print...].

174