Manuals / Ricoh / Computer Equipment / All in One Printer

Ricoh SP C252SF, SP C250SF operating instructions Registering Destinations

Models: SP C252SF SP C250SF

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8. Configuring the Machine Using Web Image Monitor

Registering Destinations

Scan and fax destinations can be registered using Web Image Monitor.

Up to 100 scan destinations and 200 fax destinations (20 Quick Dial and 200 Speed Dial destinations) can be registered. See the scan and fax sections for more information on registering destinations.

•For details about registering scan destinations, see page 122 "Registering Scan Destinations".

•For details about registering fax destinations using Web Image Monitor, see page 148 "Registering Fax Destinations".

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Ricoh SP C252SF, SP C250SF operating instructions Registering Destinations

Contents

Operating Instructions Page Table of Contents Loading Paper 100 103104 105137 138139 141184 185188 189248 249250 251284 285286 288329 334343 345How to Read This Manual IntroductionLegal Prohibition DisclaimerPassword Differences in Functions between Different ModelsAbout IP Address List of OptionUser Restriction Model-Specific Information Code XxxxImportant Safety Instructions Environmental Advice for UsersUser Information on Electrical & Electronic Equipment All Other UsersPage Declaration of Conformity Important Safety Instructions Energy Saver mode Energy Star ProgramSaving Energy Page Guide to Components Exterior Front ViewGetting Started Exterior Rear View DAC009 Interior Fax Received indicator Control PanelGuide to Components Color of the control panel varies depending on the model Installing the Machine Where to Put the Machine24 cm Inches 20 cm Installing the Machine Installing Option This section explains how to install optionsAttaching Paper Feed Unit Check that the package contains the paper feed unit DAC049 About Operation Tools This section explains the operation tools of this machineInitial Setup Initial SetupMulti-access Changing Operation ModesSending it PrintingInternet Fax transmission Received fax into Machines memoryFax immediate transmission Fax immediate transmission*3 Receiving a LAN-Fax job from Assigning a setting using the control panel Assigning a Setting Using Web Image MonitorClose the Web browser Configuring Network Settings Configuring the IP Address SettingsTurn on the machine Press the User Tools key Assigning the machines IPv4 address manually Specifying settings to receive an IPv6 address automatically Assigning the machines IPv6 address manually Sharing the Printer on a Network On the Start menu, click Devices and PrintersClick Apply Wireless LAN Setup Infrastructure modeAd Hoc mode Press YesPress Yes Enabling the User Restriction Settings Restricting Machine Functions According to UserClick Available Functions per User List of currently registered user entries appearsThis section explains how to modify user entries This section explains how to delete user entriesModifying user entries Deleting user entriesClose the Web browser When Machine Functions are Restricted Black-and-white Start or Color Start key Color copyingConnected to the machine Printing both colorAuthentication using the printer or LAN-Fax driver Getting Started Supported Paper 16 to 43 lb 80 g/m2, 20 lb Middle thick paper Thick paper 1Loading Paper 16 to 43 lb Middle thick paper Thick paper 1 Specifications of Paper Types 195 mm × 267 mmNone That of middle thick paperPlain Paper, Thick Paper 1, or Thick Paper 71/4 × 101/2 inches, 8 × 13, 81/2 × 13 inches, Folio 81/4 × Inches, 16K 195 mm × 267 mmOnto Approximately half that of middle thick paperPaper thicker than 160 g/m2 cannot be printed onto Half that of middle thick paper Print cartridges photo conductor unitSupported paper tray Tray 1 and bypass tray Fan envelopes, and then align their edges before loading Loading Paper Non-Recommended Paper Types Print Area Print area may vary depending on the paper size Fax function Loading Paper Loading Paper into Tray1Pull out the paper tray carefully with both hands Place the tray on a flat surfaceDAC051 Extending Tray 1 to load paper Remove the rear cover using a coin Loading Paper into Bypass Tray Follow Steps 3 to 7 in Loading Paper into Tray1Insert the top edge of the paper into the machine Adjust the paper guides to the paper size Loading EnvelopesLowering the fusing unit levers Lower the fusing unit leversSpecifying Paper Type and Paper Size Using Control Panel This section explains how to specify the paper type Specifying the paper typeSpecifying the standard paper size This section explains how to specify a custom paper size Specifying a custom paper sizeLoading Paper Placing Originals About OriginalsRecommended size of originals Unscannable image area Placing Originals Placing Originals on the exposure glassLift the ADF By using the ADF, you can scan multiple pages at once Placing Originals in the Auto Document FeederLower the ADF DAC019 Canceling a Print Job This section explains the basic printing procedureBasic Operation Canceling a print job before printing has started Canceling a print job while printingWindows Mac OSContinuing Printing Using Mismatched Paper Resetting the Print JobPress FormFeed while the error message is being displayed When the error message is displayed, press JobResetPrinting Confidential Documents Storing a Locked Print fileA4Mixed 100 Printing a Locked Print fileDeleting a Locked Print file Press DeleteLocked Print file is deleted Checking which Locked Print File Jobs Have Been Canceled Page What Is PictBridge? Direct Printing from a Digital Camera PictBridgePictBridge Printing This function is compatible with USBUse the following procedure to quit the PictBridge mode What Can Be Done on this MachineExiting PictBridge Check that Ready appears on the screenWhen PictBridge Printing Does Not Work Disconnect the USB cable from the machineNot of the specified size Print job. For details, see89 If a Paper Mismatch OccursUsing Various Print Functions Print Quality FunctionsPrint Output Functions Changing orientation or rotating the imageUsing Various Print Functions 102 Copier Mode Screen Screen in standby modeIf necessary, configure advanced photocopy settings Press the Copy keyCanceling a Copy 106 Making Enlarged or Reduced Copies 25% to 400% in 1% increments 107Temporary job settings are cleared in the following cases Specifying Reduce/EnlargePress the Reduce/Enlarge key Press Reduce, Enlarge, or Zoom1Sd 4Orig-Comb 4on1 1Sd 109 1Sd 8Orig-Comb 4on1 2Sd 110 Portrait Top to Bottom, Top to Top Specifying Combined and 2-sided Copies DAC602 DAC603 Manually Performing 2-Sided Copying Using the ADF Manually Performing 2-Sided Copying Using the Exposure GlassPage Copying Both Sides of an ID Card onto One Side of Paper Copying an ID CardPress the ID Card Copy key DAC601 Specifying the Scan Settings Adjusting Image DensitySelecting the Document Type According to Original Press the Density keySpecifying the Original Type Press the Image Quality key120 Scanner Mode Screen Sing/Mul Scn SizeRegistering Scan Destinations Entry CharactersRequired Scale Pages in a document, but Jpeg does not Required Support multiple pages in a document 123Setting Description Resolution OptionalScan to FTP Settings Description Quick Dial Number Optional Scan Size OptionalUp to 32 characters Directory OptionalAre stored. Can contain up to 64 characters Connection TestService Name Required Login Password OptionalCan contain up to 32 characters Files. Can contain up to 64 charactersSetting Description File Format Color/Gray Required Support multiple pages in a documentSpecified shared folder exists This section explains how to delete registered destinations Modifying Scan DestinationsDeleting Scan Destinations Scan to E-mail/FTP/Folder Press the Scanner keyPress the Address Book key Press the B&W Start key or the Color Start keyIf you see this screen, proceed to the next step DAC516 Basic Operation for Scan to USB You can press the Clear/Stop key to clear the destinationInsert your USB flash disk into the USB flash disk port Place the original on the exposure glass or in the ADFTo scan in black and white, press the B&W Start key 133 Remove the USB flash disk from the machine 135 Press Reduce/Enlarge key or Scn Size Adjusting Image Density Specifying Resolution Using Twain Scanner Scanning from a ComputerBasic Operation for Twain Scanning Twain ScanningSettings you can configure in the Twain dialog box 140Basic Operation for WIA Scanning 142 Fax Mode Screen Screen in standby mode RX File Del FileSending and Receiving a Fax Setting the Date and Time Entering Characters Entering Characters Registering Fax Destinations Using the Control Panel Registering Fax DestinationsFor entering characters, see page 146 Entering Characters Fax number can contain 0 to 9, pause, , , and spaceRegistering Fax Destinations Using Web Image Monitor Modifying or deleting fax destinationsFax number and fax name registered for that number appear 228 Administrator Settings Speed Dial Number Dial or Speed Dial destinationFax Number Required Preventing Transmission to the Wrong Destination Modifying fax destinationsRe-entering a fax number to confirm destination Click Fax Quick Dial DestinationPress the User Tools key Selecting Transmission Mode Sending a FaxPress the Facsimile key, and then press the or key Internet Fax Transmission Basic Operation for Sending a FaxPress the Facsimile key Press the B&W Start keyCanceling a Transmission This section explains how to cancel a fax transmission 157Machine can store up to 5 unsent fax jobs Canceling a Transmission Before the Original Is Scanned Canceling a Transmission While the Original Is Being ScannedPress Del File Press the orOK key Specifying the destination using the One Touch buttons Specifying the Fax DestinationSpecifying the destination using Speed Dial 161Specifying the destination using the broadcast function 162Specifying the destination using the redial function Add a destination by using one of the following methodsSending a fax using On Hook Dial To cancel sending a fax, press the Clear/Stop keyUseful Sending Functions Press the Pause/Redial keyPress the On Hook Dial key On Hook appears on the screen165 Sending a fax after a conversation Press TX, and then press the B&W Start key166 Specifying the Scan Settings Adjusting image densitySpecifying the resolution Press the Image Quality key Using the Fax Function from a Computer LAN- Fax Basic Operation for Sending Faxes from a ComputerEdit the cover sheet as necessary, and then click OK 169 Canceling a fax Click SendConfiguring Transmission Settings Configuring the LAN-Fax Address Book Opening the LAN-Fax address bookRegistering destinations Modifying destinationsModifying groups Deleting individual destinations or groupsConfirmation message appears Click YesEditing a Fax Cover Sheet Exporting/Importing LAN-Fax Address Book data175 Selecting Reception Mode Receiving a FaxReceiving a fax in FAX/TEL Manual mode Receiving a fax in Fax Only mode177 Receiving a fax in FAX/TEL Automatic mode Receiving a fax in FAX/TAD mode178 Receiving an Internet Fax Receiving a fax using the control panel Receiving a fax using Web Image MonitorInactive Manual reception Click OK Close the Web browserForwarding or Storing Faxes in Memory Forwarding settings 182Configuring the forwarding conditions Enter the start time and the end time, and press the OK key183 Configuring the storing conditions Printing Out Faxes Stored in MemoryEnter the start time and the end time Receiving or Rejecting Faxes from Special Senders Press RX FileRegistering the Special Senders Limiting the incoming faxesFax number can contain 0 to 9, , and space 186187 Lists/Reports Related to Fax Configuring the Machine Using the Control Panel Press the or key to select the settings you want to useConfiguring the Machine Using the Control Panel Menu Chart Configuring the Machine Using the Control Panel Copier Features Settings Configuring the Machine Using the Control Panel Copier Features Settings Configuring the Machine Using the Control Panel Standard Fine 197 Scanner Features Settings High Limitless Scan Fax Transmission Features Settings Default On Off 201 Fax Features Settings FAX/TADFax Features Settings Configuring the Machine Using the Control Panel Fax Features Settings Jbig Fax Features Settings Address Book Settings System Settings Default 60 sec 15 sec 300 sec Network USBSystem Settings Configuring the Machine Using the Control Panel System Settings Configuring the Machine Using the Control Panel Tray Paper Settings Default Plain Paper Any Size/TypeTray 217 Printing the Configuration Printing Lists/ReportsTypes of Lists/Reports Printing Lists/Reports Printer Features Settings Portrait Landscape 221 Configuring the Machine Using the Control Panel Solid Color Presentation Photographic Off 223 Network Settings WPS Dhcp Network Settings Administrator Settings Pstn / PBX 230 Administrator Settings Configuring the Machine Using the Control Panel Configuring the Machine Using Web Image Monitor Using Web Image MonitorDisplaying Top Changing the Interface Language Checking the System Information Status TabCounter Tab Number of color pagesFunctions, and lists/reports Covered A4 pagesAccumulated value of cyan toner A4 page coverage in percent Fully-covered A4 pagesMagenta Using the printer function Yellow Using the printer function239 Machine Information Tab Configuring the System Settings Sound Volume Adjustment TabTray Paper Settings Tab Select the paper type for Tray 1 from the following 75-90g/m2, Thick Paper 1 91-105g/m2, Recycled Paper, ColorPaper, Cardstock, Envelope, Thick Paper 2 106-160g/m2 Tray DescriptionSelect how print jobs using the Tray 1 are handled System SettingsMachines settings Applied regardless of the machines settingsMachines settings Copier Tab Fax TabAdministrator Address in the AdministratorBe sent even if this setting is enabled Fax Number Confirmation DescriptionPriority Tray Tab Timeout Tab Toner Saving TabWarm-up time for maintenance will also be lowered Black-and-White Print Priority TabShortcut to Function Tab Print Priority DescriptionRegistering Destinations Registering Fax Special Senders Restricting Machine Functions According to User Configuring the Network Settings Items below cannot be configuredNetwork Status Tab FirmwareIPv6 Configuration Tab Network Application TabDNS Tab Auto E-mail Notification Tab Snmp Tab Smtp Tab POP3 Tab Internet Fax TabWireless Tab Enter the Ssid of the access point Communication Mode Select the mode to connectWireless LAN directly, select Ad-Hoc Connections are configuredWEP Key Configuring the IPsec Settings IPsec Global Settings TabIPsec Policy List Tab IP Policy Settings Description If this setting is left blank, 32 IPv4 or 128 IPv6 will beIKE Settings Any subsequent policies will be renumbered accordinglyAuthentication and data encryption We recommend this type for communication between securityGateways such as VPN devices OnlyIKE Diffie-Hellman List Sent, or forwarded Prints a list of Quick Dial entriesPrints a list of scan destinations Scanner JournalConfiguring the Administrator Settings Administrator TabReset Settings Tab Backup Setting Tab Menu Settings insteadBacks up settings that are not related to the network Backs up the IPsec settings to a fileRestore Setting Tab Restore Setting Description File to RestoreSet Date/Time Tab FileEnergy Saver Mode Tab PCL6 Mode PCL6 Mode DescriptionC252 when using the normal driver Maintaining the Machine Replacing the Print Cartridge274 275 Remove the protective cover from the print cartridge 276DAC064 Replacing the Waste Toner Bottle Slide both levers on the front cover forward 279280 Close the bottle cap Leave the bottle cap open281 Push in the waste toner bottle until it clicks 282When it stops, push on the Push mark until it clicks Replacing the Fusing Unit and Transfer Roller Replacing a ComponentReplacing the Intermediate Transfer Unit 285 Cleaning the Toner Density Sensor Remove the rearmost print cartridgeSlide the toner density sensor lever once to the left Carefully insert the print cartridge removed in vertically 287Cleaning the Friction Pad and Paper Feed Roller Wipe the friction pad with a damp cloth289 Maintaining the Machine Cleaning the Registration Roller and Paper Tray Wipe the inside of the paper tray with a cloth 292DAC085 Cleaning the Exposure Glass and ADF Cleaning the Exposure GlassCleaning the ADF Following procedure describes how to clean the ADFRemoving Paper Jams Removing Printing JamsIf paper jams inside the fusing unit Do not touch the fusing unit 296Pull the paper downward to remove it. Do not pull it upward 297Pull up the fusing unit levers If paper jams inside a tray298 Do not touch the fusing unit Pull out the jammed paper carefully299 If paper jams inside the transfer unit 300Removing Scanning Jams If you cannot find the jammed paper, look inside the machineOpen the ADF cover Gently pull the jammed paper to remove itBe careful not to pull the original too hard, as it may rip Close the ADF cover and the cover of the input tray for ADFClose the ADF 303Common Problems Adjust the volume of the beep Paper Feed Problems Problem Solution Cleaning the Registration Roller and Paper TrayOnly add paper when there is none left in the tray Guides, adjust the paper guides to remove the gapsPages Adjust the paper guides to remove the gaps 308Print Quality Problems Checking the Condition of the MachineChecking the printer driver settings Lines 311Printer Problems When You Cannot Print ProperlyProblem Solution Locked Print file is canceled Lower setting for Gradation in Print Quality. ForThere is a considerable delay Between the print start commandChanging the settings with printer driver may help to Check that the page layout settings are properlyConfigured in the application JobSee page 209 System Settings Sales or service representativeFrom the color on the computers Tab in the printer drivers dialog boxWhen You Cannot Print Clearly Service representative For details, see page 209 System SettingsAll the print cartridges again Horizontal lines appear onProblem Solution White spots appear Come out cleanBlack gradation is not natural Only when using PostScript Dirty with paper dust if you use paper other than standardWhen Paper Is Not Fed Properly Other Printing Problems Copier Problems When You Cannot Make Clear CopiesWhen You Cannot Make Copies as Wanted Scanner Problems When You Cannot Browse the Network to Send a Scan FileWhen Scanning Is Not Done As Expected Fax Problems When You Cannot Send or Receive Fax Messages As WantedTransmission Reception Printing When an Error Is Notified via a Report or E-mail When a report is printed from the machineWhen an error notification E-mail is received Error notification e-mailError Code Load valid size paper in the tray, and configure Paper size settings under Tray Paper SettingsFax at a lower resolution 2XXX32 to An error occurred while receiving a faxError Code Solution 3XXX11 Check if the network settings such as the IP address253 Configuring the Network Settings No double-byte character is used. SeeError Code Solution 4XXX21 To check the e-mail settingsSender to check the e-mail settings E-mail had an invalid Content-Type, or anError Code Solution 4XXX43 Lower resolutionCompression method of the received Tiff file was Tiff fileError and Status Messages on the Screen 215 Tray Paper Settings Open Frt. Cvr. then Fusing unit levers are notCopy Performed because the tray Other than the bypass trayUsing the A4, Letter, or Legal size Mode in Duplex/Combine underPress JobReset to cancel the job Calls using the telephone. If youCheck that Pstn / PBX in Admin Use. See page 228 AdministratorAccess the USB flash disk Properly Failed to Create File Button you pressedCanceled depending on When performing printing Print fileIf using the PCL printer driver, set Faxes, or send at a lower resolutionMessage Causes Solutions Misfeed Dup. Unit Paper tray Paper Feed Problems Misfeed Stnd. TrayPaper exit area Paper Feed Problems Misfeed Tray Tray 1 paper input area Paper Feed Problems Misfeed TrayMessage Causes Solutions RX Comm. Error See page 215 Tray Paper SettingsReconnect the Ethernet cable properly Then try the operation againSpecifying the Scan Settings CancelledPerform sort copying Setting Error Reinstall the waste toner bottle. SeeMessage Causes Solutions Unsupported USB File system was used USB DisconnectedRemoved before the operation Could be completed Display USB MemoryAppendix Available FunctionsAppendix Transmission Using IPsec Encryption and Authentication by IPsecSecurity Association Encryption Key Exchange Settings Configuration Flow Specifying Encryption Key Exchange SettingsSpecifying IPsec Settings on the Computer If the settings are not displayed, click AddClick OK twice Transmission Using IPsec Enabling and Disabling IPsec Using the Control Panel New IP security policy IPsec settings is specifiedClick OK, and then click Next Click Finish 351 Moving and Transporting the Machine DisposalBe sure to check the following points Where to Inquire Consumables Print CartridgeConsumables Waste Toner Bottle Specifications of the Machine General Function SpecificationsThis section lists the machines specifications Energy Saver mode 358 Printer Function Specifications Copier Function Specifications Maximum resolution scanning and printingNetwork protocol TCP/IP, IPP, Bonjour Scanner Function Specifications Fax Function Specifications Fax transmission and receptionInternet Fax transmission and reception Quick dial 20 items Number of redials for FaxReception Mail format 363Format MIME, Base64 Specifications of Options Paper Feed Unit TK1010Paper capacity Sheets Paper size Copyright Information about Installed Applications ExpatIperf WPA Supplicant 368 Trademarks Product names of Windows 8 are as follows 369Appendix Index 372 154373 374 375 376 Page EN GB EN US M204-8611